Table of Contents
Manage Student Email
The student may request their email information be added or revised if they want to communicate with Alberta Education:
- on a specific issue
- to receive notifications or
- to receive updates from Alberta Education regarding their records
Primary Scenario #1 - Add Email Address
The scenario begins where a student requests to have their email address added to PASI.
- Student Records searches for a student that has requested that their email address be added to their records so that Alberta Education can contact them when appropriate and Student Records adds an email address to the student’s record.
This scenario ends with the student's email address being added to the student's record in PASIprep. PASI is able to send unsolicited emails to the student, e.g. diplomas have been marked email message.
Note: Email address information can only be managed by a Ministry or School user until that student has created and activated a self-connection. From that point, all email address management must be completed by the student via PAS.
Alternate Scenario #1 Cannot Add Email because Email Already Exists for another Student
This scenario continues from step 1 of the Primary Scenario. Where an email already exists for another student with an activated self-connection, the new email cannot be added for the student.
This scenario ends with the email not being added.
Alternate Scenario #2 - Edit Email Address
The scenario begins where a student requests to have their email information updated in PASI.
- Student Records searches for a student that has requested that their email address be edited and Student Records edits the existing email address to the student’s record.
This scenario ends with the student's email address being updated on the student's record in PASIprep. PASI is able to send unsolicited emails to the student’s updated email address as long as Active is still set to “Yes”.
Alternate Scenario #3 Cannot Edit Email because Email Already Exists for another Student
This scenario continues from Alternate Scenario #2. Where an email already exists for another student with an activated self-connection, the existing email cannot be updated to an email that already exists with an activated self-connection.
This scenario ends with the email not being updated.
Alternate Scenario #4 - Delete Email Address
The scenario begins where a student requests to not be contacted by Alberta Education.
- Student Records searches for the student and deletes email address(s) from the student’s record.
This scenario ends with the active student email address(es) being deleted from the student's record in PASIprep.