Diploma Exam Registration and Mark Submission Timeline
Part of the Diploma Exam Conceptual Overview.
The following is a timeline illustrating the different stages in an Exam Session where students would register, write, and receive results for an exam.
Stages in a Diploma Exam Session
| Stage | Description | User | Has Published Date/Deadline? 1) | Note on Published Deadline | |
|---|---|---|---|---|---|
| 1 | Diploma Exam and Diploma Exam Component are created in PASI | Assessment defines the exams offered in an exam session, and the date/time the exams are scheduled for. This must be completed before Diploma Exam Sittings can be created for the exam. | Assessment | No | While a published deadline does not exist, it is implied this is done before the exam sitting deadline so that schools can submit their exam sittings before the deadline. |
| 2 | Diploma Exam Sittings are created for an Exam Component | School/writing centres declares they are offering the exam component at their location(s) for students to write their exams in. This must be completed before registrations can be entered for the writing centre | Schools/Writing Centre | Yes (Diploma Exam Sitting Deadline) | The published deadline is stored in PASI's Control Schedule Sittings can still be defined after the published deadline in PASI, up to the scheduled date/time of the Exam Component the sitting is for. This allows schools/writing centres to adjust their sittings as needed. |
| 3 | Registrations are submitted for students to write the exam | Student (or school/ministry user on behalf of student) registers to write an exam at selected exam sittings. The exam sitting must exist before student can registers to write at that location. Registrations can be added or modified at this stage. | School/Authority users, Ministry Users, Students | Yes (Published Registration Deadline) | The published deadline is stored in PASI's Control Schedule While a warning is displayed to users in the Load Diploma Exam Registrations screen when the deadline has passed, PASI accepts new registrations (and modification to existing registrations) up to the Exam's Time. The only exception is that student can only modify up to the Time Registering before the published registration deadline is referred to as 'pre-registration'; students who pre-registers are guaranteed to have a booklet at the exam sitting with their names printed on it. |
| 4 | Student writes the exam component(s) | Student writes the exam in the exam sitting of their choice | Student | Published Exam Scheduled Date/Time for each component | If the exam's Time is set after the exam's scheduled date/time in PASI, any registrations submitted to PASI after the exam's scheduled date/time is referred to as a late registration |
| 5 | Collect late payment | If student wrote an exam without registering, they should register after they have written the exam to pay fees as needed | Student | Yes (Payment Deadline) | PASI will only accept registration/payment up to the Exam's Time. If the published deadline falls after the PASI deadline, the payment collection is outside the scope of PASI. |
| 6 | Results posted | Assessment submits exam marks / results to PASI | Assessment | Yes (Published Mark Submission Deadline) | Assessment can submit results before the published date and they will be available immediately on myPass for students to view. The published date is generally the same date as the transcript release date in PASI's Control Schedule when transcript order items for that session will be released. Results cannot be submitted before the Exam's Time |
1)
i.e. There is a end date for the event published in the General Information Bulletin