Diploma Exam Conceptual Overview
The purpose of this overview is to provide a conceptual overview of diploma exam registrations and marks and how they are managed within PASI.
A Diploma Exam Mark record is used in PASI to track a student's registration/mark for a Course Code / School Year / Exam Period. While students are strongly advised to be registered for the exam they wish to write (or has written), it is not required to receive a mark (i.e. result) for the exam from Assessment. Exam Marks can be managed in PASI by students, schools, and ministry users (mainly Student Records and Assessment users).
A Diploma Exam Mark can be added to PASI in a number of ways:
| Scenario | Description |
|---|---|
| School registers the student | The following are the high level steps of the scenario:
An alternate of this scenario is that the school uses a DER File to load the registrations in step 3 rather than direct integration. |
| Student registers directly | The following are the high level steps of the scenario:
An alternate of this scenario is that the student is not currently taking the course and wishes to rewrite the diploma exam. In that case, they would start with step 4. |
| Assessment creates record with results | The following are the high level steps of the scenario:
This scenario really covers the situation where we have no prior knowledge that the student intends to write the diploma exam. The first indication Alberta Education gets is when the written exam is received by Assessment for marking. |
Notes:
- Registrations, when provided, are generally submitted before the student writes the exam on the time.
- Assessment marks the exams and submits the results to PASI, generally around the transcript release date for the session.
- Once the student receives their results, they may opt for a rescore, where Assessment will rescore the exam for the student and submit the rescore marks to PASI.
- A registration is represented by an Diploma Exam Mark with a status of Registered in PASI. All other Diploma Exam Mark Statuses are used by Assessment when submitting students' exam mark/results to PASI.
Business Object Overview
The following diagram is a high level overview of how the diploma exam related business objects fit together.
diploma_exam_business_object_overview.vsdx
| Stage | |
|---|---|
| Definition | The following business objects are pre-defined and setup by Alberta Education. They must be in place prior to schools adding sitting or registering students for a diploma exam: The following business object are defined and setup by Schools / Authorities: |
| Registration | If the registration is done by schools, then the following business objects are created using integration or a DER File: If the registration is done directly by the student, then the following business objects are created using as the student uses myPass to register for the diploma exam: |
| Diploma Exams are Marked | Once the students have written the diploma exams, they are sent back to Alberta Education to be marked by Assessment. Once they have completed the marking, the following business objects are created/updated: |
| Special Considerations | A number of considerations can be made that affect the diploma exam. The business objects that used for the special requests are: |