The Submit Diploma Exam Mark service is used to manage Diploma Exam Marks in PASI Core. This service can be used to:

• Add a new Diploma Exam Mark,
• Update an existing Diploma Exam Mark, or
• Delete an existing Diploma Exam Mark.

The Submit Diploma Exam Mark service can only be used by the Schools and the Ministry. Schools cannot submit exam mark records with Mark Values. This service can be used to manage a single record or a list of records at the same time. This would allow a PASI Client to record its information in PASI by submitting the information in batches.

The service can be accessed by PASI clients with the Submit Academic Record User role

The request identifies whether a create, update, or delete should be performed for a provided Diploma Exam Mark. An Exam Mark contains (mandatory items are identified with an *):

• Diploma Exam Mark Reference ID * - The Globally Unique Identifier (GUID) used to reference the Exam Mark record.
• Diploma Exam Mark Exam* - The Reference ID used to identify the Exam the student wrote.
• Alberta Student Number* - The 9 digit number that identifies the associated Student.
• Diploma Exam Mark Status * - A code value indicating if the mark is final, or why a mark was not provided.
• Diploma Exam Mark Value - The value of the mark assigned. The value returned will be dependent on the Mark Format.
• Is Rescored * - A boolean value indicating that mark value incorporates a rescore requested by the student.
• Diploma Exam Mark Is Deleted* - Indicates that the record has been deleted and should no longer be used.
• Diploma Exam Mark Component* - A list of marks awarded to the student for the various components of the exam.
  • Diploma Exam Mark Component Mark Value- The mark the student received on the component.
  • Component Mark Status * - A code value indicating if the student received a mark for the component (and if not, then why).
  • Component Maximum Mark – A maximum possible mark for this component.
  • Diploma Exam Mark Component Mark Format – A code value indicating the format that will be used to report marks for this component.
  • Form ID - An identifier that indicates the specific form for the exam. Note – there can be multiple forms with different questions for the same course, school year and exam period (session) combination available for use at a given point in time. Each of these exams has its own Form ID.
  • Exam Sitting Reference ID* - The Reference ID used to identify the associated Exam Sitting.
  • Supplied Contact Name - NOTE: this available starting with the 2016 Endpoint

For internal usage, there is a flag to the service to delete repeated registration (RemoveRepeatRegistrationMarks) - this is not exposed as part of the web service. Edit Exam Writing Location and Language and Edit Diploma Exam Registration uses this internal flag to specify that when updating the exam mark, any other Repeated Registration for the same student/exam session/course code should be deleted.

The information provided in the request is validated using the following validation rules:

• Rule 9009 - Deactivated ASN
• Rule 9014 - PASI Core Out of Date
• Rule 9016 - Invalid Percentage for Mark Value
• Rule 9017 - Invalid Letter Grade for Mark Value
• Rule 9018 - Invalid Pass/Fail Grade for Mark Value
• Rule 9023 - Empty Update
• Rule 9024 - Mark Cannot contain Leading Zeros
• Rule 9032 - Invalid Numeric Score for Mark Value
• Rule 9059 - Invalid Alberta Student Number
• Rule 9062 - Reject data associated to Secondary ASNs
• Rule 9063 - Alberta Student Number cannot be Updated
• Rule 40500 - Invalid Diploma Exam Registration Submission
• Rule 40501 - Cannot Change Exam Period, School Year or Course Code
• Rule 40502 - Missing Component Mark Information
• Rule 40503 - Missing Exam Mark Value
• Rule 40504 - Unexpected Exam Mark Value
• Rule 40507 - Exam Does Not Exist
• Rule 40508 - Exam Is Deleted
• Rule 40509 - Missing Component Mark Value
• Rule 40510 - Unexpected Component Mark Value
• Rule 40513 - Unexpected Component Mark Value
• Rule 40526 - Unreasonable Scheduled Date
• Rule 40530 - Invalid Exam
• Rule 40531 - Invalid Exam Sitting
• Rule 40532 - Deleted Exam Sitting
• Rule 40534 - Invalid Diploma Exam Component Registration
• Rule 40536 - Unauthorized User - Exam Mark Status
• Rule 40539 - Unauthorized User - Diploma Exam Registration
• Rule 40540 - Duplicate Exam Mark Component
• Rule 40541 - Unauthorized User - Special Exam Sitting
• Rule 40542 - Invalid Exam Registration after Registration Deadline
• Rule 40547 - Missing Component Mark Format
• Rule 40550 - Invalid Exam Mark
• Rule 40552 - Capacity exceeded for Exam Sitting
• Rule 40553 - Maximum number of Exam Mark records exceeded
• Rule 40554 - Repeated Exam Mark
• Rule 40555 - Exam Mark Registration is part of an Open Request
• Rule 40557 - Invalid Exam Mark
• Rule 40559 - Unauthorized update of Diploma Exam Registration for Special Writing Centre
• Rule 40567 - Cannot Delete Diploma Exam Mark Record
• Rule 62020 - Cannot Add Rescored Exam Mark
• Rule 62022 - Cannot Delete Exam Mark
• Rule 62023 - Cannot Add Duplicate Rescore Exam Mark
• Rule 62024 - Unauthorized User - Is Rescored

Once the request information has been validated, the service will determine if the record being submitted is new, or is an update to an existing record and the information will be recorded within the PASI Core.

When the Diploma Exam Mark record's is not deleted, and has (or is being update to) a status of Registered, Regular Exam Mark, Incomplete, Full Exemption, Partial Exemption, Withheld, Special Cases, Split Writing:

• If a Diploma Exam Registration Fee has been identified as required for the Diploma Exam Mark record being processed, and a Diploma Exam Waived Fee is available for the student/course code that would not be expired prior to the exam date.
  • An Diploma Exam Registration Fee record is created that identifies the associated Diploma Exam Waived Fee.
  • Status of the Diploma Exam Waived Fee is updated to “Used”.

If an Diploma Exam Mark record is being deleted and has an associated Diploma Exam Waived Fee (via a related Diploma Exam Registration Fee record):

• If the student does not have an “Available” Diploma Exam Waived Fee for the same course code, and does not have an Diploma Exam Mark record for the same course code / exam session with a status of Registered, Regular Exam Mark, Incomplete, Full Exemption, Partial Exemption, Withheld, Special Cases, or Split Writing that is not deleted:
  • The Exam Mark's matching Diploma Exam Registration Fee record (same student/course code/exam session) is deleted
  • The status of the associated Diploma Exam Waived Fee is updated to “Available”.

If an Diploma Exam Mark record is not deleted and has (or is being updated to) a status of Not Written or Incomplete and has an associated Diploma Exam Waived Fee:

• If the student does not have an “Available” Diploma Exam Waived Fee for the same course code, and does not have an Diploma Exam Mark record for the same course code / exam session with a status of Registered, Regular Exam Mark, Incomplete, Full Exemption, Partial Exemption, Withheld, Special Cases, or Split Writing that is not deleted:
  • The Exam Mark's matching Diploma Exam Registration Fee record (same student/course code/exam session) is deleted
  • The status of the associated Diploma Exam Waived Fee is updated to “Available”.

If a Diploma Exam Mark is being restored (i.e. Diploma Exam Mark Is Deleted is changing from True to False) and is associated to a Diploma Exam Registration Request that has been previously deleted (i.e. Diploma Exam Registration Request Is Deleted = True), the Diploma Exam Mark record will be unlinked from the Diploma Exam Registration Request (i.e. the Diploma Exam Mark Registration Request ID will be removed).

For updates resulting from rescores:

• If a “Requested” rescore request exists for that exam mark, update the request status to “Rescored” for the rescore request that is associated with the exam mark record when the exam mark is updated from IsRescore = 0 to IsRescore = 1.
• If a rescore request exists for that exam mark, but not in a “Requested” status, then update from IsRescore = 0 to IsRescore = 1 should be rejected.
• If no rescore request exists, the mark is updated successfully with no further updates.

Note: A Transcript Trigger will be created for the student as well.

The Student Activity record the for student is updated if the School Year (Diploma Exam) of the associated Diploma Exam record is greater than the current Student Activity School Year.

A response to a Submit Diploma Exam Mark request identifies which records were successfully updated. For any records that are not updated successfully, the response identifies which validation rules failed.