This process is performed by a school or school authority to retrieve and manage information about a Student.

• The information the school/authority can view and manage on a student is affected by:
  • The organization's Student Association level, and
  • If the organization has access to the student

In general, schools/authorities can view full details of a student's information if the student is enrolled within their organization; otherwise, they will have a limited view of the student's information, or have no access to the student's information at all.

manage_student_information_v2.vsdx

For specific rules and restrictions on the viewing and managing of student's information, please refer to the documentation of each specific functionality.

This scenario begins with a School, School Authority User who have to review and manage a Student's information. Ministry Users may also manage an Student's information on behalf of schools/authorities, or on behalf of the student/parent if the student is not currently enrolled in a school.

1. School/School Authority user identifies the Student in PASI using their SIS or PASIprep.
   1. This can be done using the PASIprep Homepage in PASIprep, or the Identify Student service.
2. School/School Authority user requests to view the Student's profile information
   1. In PASIprep, this can be done using:
      1. Student Profile
      2. View Student
         1. View Student - Summary Tab
         2. View Student - Learning Needs Tab
         3. View Student - Identity Tab
         4. View Student - Personal Information Tab
         5. View Student - Contact Information Tab
         6. View Student - myPass Connections Tab
         7. View Student - School Enrolment Tab
         8. View Student - Courses & Marks Tab
         9. View Student - Accommodations Tab
         10. View Student - Credentials Tab
         11. View Student - Orders Tab
         12. View Student - Work Items Tab
         13. View Student - Student Audit Log Tab
         14. View Student - Student Information Access Tab
         15. View Student - Waived Fees
   2. In a SIS environment, this can be done using the following services:
      1. For entire profile views of the student:
         1. Get Student Personal Profile - for personal/demographic information
         2. Get Student Academic Profile (2018) - for courses and marks and credential information
         3. Get Student Learning Profile - for information pertinent to improving educational opportunities for the student
      2. For Identification information:
         1. Get Student Identification History (DEPRECATED)
      3. For student's progress in a specific Credential Requirement Set
         1. Get Student Credential Requirement Set
      4. For Student Information Access information
         1. Get Alberta Student Link Requests (no service)
         2. Get Detailed Academic Report External Access Audit
         3. Get myPass Connections (Student, Parent/Guardian, Authorized User) (no service)
      5. For audit information
         1. Get Course Enrolment Audit Events
         2. Get Diploma Exam Mark Audit Events
         3. Get Evaluated Mark Audit Events
         4. Get Classroom Accommodation Audit Events
         5. Get Official Mark Audit Events
         6. Get Student Audit Events
         7. Get Student Credential Audit Events
         8. Get Student Credential Requirement Audit Events
         9. Get Student Credential Requirement Set Audit Events
         10. Get Student External Credential Audit Events
         11. Get Student School Enrolment Audit Events

1. Note: In either PASIprep or through the Core Services, the data that will be available to the user will largely be dependent on the user's Student Association level and whether the organization is a Limited Access School/Authority

This scenario ends with the School/School Authority user successfully reviewing the student's information.

This scenario continues from Step #2 of Primary Scenario #1 where an error occurs when the user attempts to review student information. This may be caused by reasons such as:

• User not having the proper Student Association to view the information (which is further restricted if the User's organizaton is a Limited Access School/Authority)
• User not having the proper PASI Core Security or PASIprep Permission Levels.
• The data is in a state where it is not accessible to the user; this is enforced by the service / PASIprep screen.

1. User reviews the error returned by PASI.

This scenario ends with the School/School Authority user not being able to review the student's information.

This scenario continues from Step #2 of Primary Scenario #1 where a user decides to update the student's information after they have reviewed it.

1. School/School Authority user requests to update the student's information.
   1. The functionality used to update the information is dependent on the type of information and the interface.
      1. PASIprep:
         1. Add Course Enrolment / Edit Course Enrolment
         2. Add Diploma Exam Registration / Edit Diploma Exam Registration
         3. Add Evaluated Mark / Edit Evaluated Mark
         4. Add Student Citizenship / Edit Student Citizenship
         5. Edit Student Identity Document
         6. Add Student Name / Edit Student Name / Delete Student Name/Alias
         7. Set Preferred Name
         8. Edit Student Gender
         9. Add Student Phone Number / Edit Student Phone Number / Delete Student Phone Number
         10. Set Preferred Phone Number
         11. Add Student Address / Edit Student Address / Delete Student Address Dialog
         12. Add Medical Alert / Edit Medical Alert / Delete Medical Alert
         13. Edit Primary Language Spoken at Home
         14. Add Classroom Accommodation / Edit Classroom Accommodation / Delete Classroom Accommodation
      2. Both the SIS environment and PASIprep use the following PASI Core services:
         1. Submit Student
         2. Submit Classroom Accommodation
         3. Submit Course Enrolment
         4. Submit Diploma Exam Mark
         5. Submit Evaluated Mark
         6. Submit GED Exam Mark
         7. Submit Mark Approval
         8. Submit Name
         9. Submit Student Citizenship Status
         10. Submit Email Address
         11. Submit Student Deceased Status
         12. Submit Student Disclosure Restriction
         13. Submit Email Address
         14. Submit Student External Credential
         15. Submit Identification Information
         16. Submit Student Gender
         17. Submit Language At Home
         18. Submit Student Address
         19. Submit Medical Alert
         20. Submit Student Maturity Date
         21. Submit Phone Number
         22. Submit Preferred Name
         23. Submit Preferred Phone Number
         24. Submit Student School Enrolment
         25. Submit Student Section 23 Eligibility Status
         26. Submit Student State Province ID Status

This scenario ends with the student's information updated.

This scenario continues from Step #1 of Alternate Scenario #2 where an error occurs when the user attempts to update student information.This may be caused by reasons such as:

• User not having the proper Student Association to view the information (which is further restricted if the User's organizaton is a Limited Access School/Authority)
• User not having the proper PASI Core Security or PASIprep Permission Levels.
• The data is in a state where it is not accessible to the user; this is enforced by the service / PASIprep screen.

1. User reviews the error returned by PASI.

This scenario ends with the School/School Authority user not being able to update the student's information.

This scenario continues from one of the following:

• Step #2 of the Primary Scenario #1
• Step #1 of the Alternate Scenario #1
• Step #1 of the Alternate Scenario #2
• Step #1 of the Alternate Scenario #3

where the user deems more management of student information is required.

User resumes from Step #2 of the Primary Scenario #1.