Section 1(1)(gg) of the School Act defines a “student” as an individual who is:
(i) | Enrolled in a school, or |
(ii) | Required under section 13 to attend school. |
The Student business object contains all personal information about the student.
This business object includes the following attributes:
Attribute Name | Attribute Type | Optionality | Cardinality |
---|---|---|---|
Alberta Student Number (Student) | Data Element | Mandatory | Single |
ASN Linking Audit | Child Business Object | ||
ASN Status | Calculated Property | Mandatory | Single |
Associated Organization | Child Business Object | ||
Audit Information (Student) | Common Data Structure | Mandatory | Multiple |
Authorized User | Child Business Object | ||
Awarded Student Credential | Child Business Object | ||
Student Citizenship | Child Business Object | ||
Classroom Accommodation | Child Business Object | ||
Contact Email Address (Deprecated) | Child Business Object | ||
Course Mark | Child Business Object | ||
Created On | Data Element | Mandatory | Single |
Pathway Completion | Child Business Object | ||
Current Mailing Address | Calculated Property | Optional | Single |
Current Physical Address | Calculated Property | Optional | Single |
Date of Death | Data Element | Optional | Single |
Diploma Exam Registration Fee | Child Business Object | ||
Diploma Exam Waived Fee | Child Business Object | ||
Elections Alberta Trigger | Child Business Object | Optional | Single |
Elections Alberta Version | Business Object Reference | Optional | Single |
Electronic Notes | Child Business Object | ||
Student Email | Child Business Object | ||
Email History | Child Business Object | ||
GED Examinee | Child Business Object | ||
Gender | Data Element | Mandatory | Single |
Has Disclosure Restrictions | Calculated Property | Mandatory | Single |
Home Education Registration | Child Business Object | Optional | Single |
Information Disclosure Restriction | Child Business Object | ||
Current Identity Name | Business Object Reference | Optional | Single |
Birth Date | Data Element | Mandatory | Single |
Is Name Exact | Data Element | Mandatory | Single |
Student Identity Document | Business Object Reference | Optional | Single |
Student Identity Source Document Number | Data Element | Optional | Single |
Student Identity Source Document Issued Date | Data Element | Optional | Single |
Student Identity Source Document Type | Data Element | Optional | Single |
Is Canadian Citizen | Calculated Property | Mandatory | Single |
Is Connected to myPass | Calculated Property | Mandatory | Single |
Is Deactivated | Calculated Property | Mandatory | Single |
Is Deceased | Data Element | Mandatory | Single |
Maturity Date | Data Element | Optional | Single |
Maturity Reason | Data Element | Optional | Single |
Medical Alert | Child Business Object | ||
myPass Connection | Child Business Object | ||
Official Mark | Child Business Object | ||
Original Name | Business Object Reference | Mandatory | Single |
Guardian | Child Business Object | ||
PAT Result | Child Business Object | ||
Phone Numbers | Child Business Object | ||
Preferred Mailing Address | Data Element | Optional | Single |
Preferred Name | Data Element | Mandatory | Single |
Preferred Phone Number | Data Element | Optional | Single |
Primary Language Spoken at Home | Data Element | Optional | Single |
Primary Student | Data Element | Optional | Single |
Responsible School Processor Trigger | Child Business Object | ||
Responsible School Status (Business Object) | Child Business Object | ||
Responsible School | Child Business Object | ||
Scheduled Student Record Disposal Date | Data Element | Mandatory | Single |
Secondary Students | Calculated Property | Optional | Multiple |
Section 23 Eligibility (Student) | Data Element | Optional | Single |
Signup Code | Child Business Object | ||
Student Activity | Child Business Object | Mandatory | Single |
Student Access Request | Child Business Object | ||
Student Addresses | Child Business Object | ||
Student Audit Event | Child Business Object | ||
Student Document | Child Business Object | ||
Student Document Disposal Audit Event | Child Business Object | ||
Student Health Version (Business Object) | Child Business Object | ||
Student Hold | Child Business Object | ||
Student Key (Student) | Data Element | Mandatory | Single |
Student Name | Child Business Object | ||
Student Records | Child Business Object | Mandatory | Single |
Student Record Custodians | Child Business Object | Optional | Single |
Student Record Disposal Override History | Child Business Object | ||
Student School Enrolment | Child Business Object | ||
Synchronization Status | Data Element | Mandatory | Single |
Transcript Trigger | Child Business Object | ||
Transcript | Child Business Object | ||
Updated On (Student) | Data Element | Mandatory | Single |
Validation Status (Student) | Child Business Object | Optional | Single |
The following rules are applied to control access to view/add/edit the Business Object records.
When requesting updates for Student data, the Student is generally available to the PASI Client if their organization is O.11) or their organization is associated to the student By Student Creation, By Current School Enrolment, or By Last School Enrolment.
However, if the PASI Client’s organization is O.1 and they have been assigned the High School Student Sync User role, the students available to the PASI Client are limited based on the Synchronization Status of the ASN (Note: for Secondary ASNs, the Synchronization Status of the Primary ASN should be considered instead of the Synchronization Status of the Secondary ASN).
Only those students who also have a Synchronization Status of On or Enabled are eligible for these PASI Clients.
Access to a specific Student (or Alberta Student Number) is governed by the organization requesting student information. An organization can access a student if the organization meets any one of the following criteria:
Having access to a student allows the organization to confirm that the student/ASN exists in PASI and is required in order to see any demographic information associated to the student.
It is possible for an organization to have Record Ownership of records attached to students that the organization does not have access to. In these cases, while the organization may be able to update the records they own, they cannot view any student demographic information for the student.
When accessible, the following rules are applied to specific data elements on the record:
There are no access rules applied when creating a new student record.
Updating Student records are done by calling specific services to update specific attributes of the student. The attributes below can be updated by a PASI Client.
See Student Name Data Access Rules for details.
See the Student Name Data Access Rules.
In order to update the Is Deceased or the Date of Death data element, the:
In addition, when being updated via PASIprep, the:
See Student Name Data Access Rules for details.
See Information Disclosure Restriction Data Access Rules for details.
See Student Address Data Access Rules for details.
In order to update the Maturity Date or the Maturity Reason, the:
In addition, when being updated via PASIprep, the:
See Student Phone Number Data Access Rules for details.
In order to update the Preferred Name data element, the:
In addition, when being updated via PASIprep, the:
In order to update the Preferred Phone Number data element, the:
In addition, when being updated via PASIprep, the:
In order to update the Primary Language Spoken at Home data element, the:
In order to update the Section 23 Eligibility data element, the:
In addition, when being updated via PASIprep, the:
In order to update the Gender (Student) data element, the:
In order to update the Acknowledgement Status data element of a student Core Alert, the:
In addition, when being updated via PASIprep, the:
student.txt · Last modified: 2020-10-07 10:25 by bryon
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