Student Record Access Request

This object is used when a third party requests access to the Student’s Record. The object tracks the details around the request and approval of the request.

Attributes

This business object includes the following attributes:

Attribute Name	Attribute Type	Optionality	Cardinality
Approved On Date and Time	Data Element	Optional	Single
Approximate School Year	Data Element	Mandatory	Single
Audit Information (Student Record Access Request)	Common Data Structure	Mandatory	Single
Confirmed ASN (Student Record Access Request)	Business Object Reference	Optional	Single
Confirmed Student School	Calculated Property	Optional	Single
Confirmed Student School Year	Calculated Property	Optional	Single
Confirmed Student Grade	Calculated Property	Optional	Single
Decline Reason (Student Record Access Request)	Data Element	Optional	Single
Include DAR	Data Element	Optional	Single
Include PAT School Year	Data Element	Optional	Multiple
Include Student Document	Business Object Reference	Optional	Multiple
Last Alberta School Attended	Business Object Reference	Mandatory	Single
Last Grade	Data Element	Mandatory	Single
Reference ID (Student Record Access Request)	Data Element	Mandatory	Single
Request Reason (Student Record Access Request)	Data Element	Mandatory	Single
Requested By Education Account (Student Record Access Request)	Business Object Reference	Mandatory	Single
Requested On Date and Time (Student Record Access Request)	Data Element	Mandatory	Single
Requested Student Name	Calculated Property	Mandatory	Single
Requestor Email Address	Data Element	Mandatory	Single
Requestor Extension Number	Data Element	Optional	Single
Requestor First Name	Data Element	Mandatory	Single
Requestor Job Title (Student Record Access Request)	Data Element	Mandatory	Single
Requestor Last Name	Data Element	Mandatory	Single
Requestor Middle Name	Data Element	Optional	Single
Requestor Name	Calculated Property	Mandatory	Single
Requestor Organization	Data Element	Mandatory	Single
Requestor Phone	Calculated Property	Mandatory	Single
Requestor Phone Number	Data Element	Mandatory	Single
Requestor Organization City	Data Element	Mandatory	Single
Requestor Organization Region	Data Element	Mandatory	Single
Requestor Organization Country	Data Element	Mandatory	Single
Student ASN (Student Record Access Request)	Data Element	Optional	Single
Student Birthdate	Data Element	Mandatory	Single
Student First Name	Data Element	Mandatory	Single
Student Last Name	Data Element	Mandatory	Single
Student Middle Name	Data Element	Optional	Single
Student Record Access Request Audit Event	Child Business Object	Optional	Multiple
Student Record Access Request Status	Data Element	Mandatory	Single

Business Object References

This business object is referenced from other business objects via the following attributes:

Include Student Document

Data Access Rules

The following rules are applied to control access to view/add/edit the records created based on this business object.

Access to a Record

In order to access a Student Record Access Request record:

The organization must be associated to the Last Alberta School Attended on the Student Record Access Request,
The organization must be the custodian of the student’s student record (based on the Confirmed ASN in the request), or
The user must be the user that created¹⁾ the request.

Adding a new Request

Any user can create a new Access Request record.

Cancelling a Request

In order to cancel a Student Record Access Request record:

The user must be the user that created²⁾ the request.

Processing a Request

In order to process a request³⁾:

The organization must be associated to the Last Alberta School Attended on the Student Record Access Request and
The request status is not 'Cancelled', 'Downloaded' or 'Expired'

Related Functionality

BusinessObject

¹⁾

requested_by_education_account

²⁾

Requested By Education Account (Student Record Access Request)

³⁾

i.e. Approve / Decline / update a request

PASI Knowledge Base

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