Student Record Access Request

This object is used when a third party requests access to the Student’s Record. The object tracks the details around the request and approval of the request.

Attributes

This business object includes the following attributes:

Attribute Name Attribute Type Optionality Cardinality
Approved On Date and Time (Student Record Access Request) Data Element Optional Single
Approximate School Year (Student Record Access Request) Data Element Mandatory Single
Audit Information (Student Record Access Request) Common Data Structure Mandatory Single
Confirmed ASN (Student Record Access Request) Business Object Reference Optional Single
Decline Reason (Student Record Access Request) Data Element Optional Single
Include DAR Data Element Optional Single
Include PAT School Year Data Element Optional Multiple
Include Student Document Business Object Reference Optional Multiple
Last Alberta School Attended (Student Record Access Request) Business Object Reference Mandatory Single
Last Grade (Student Record Access Request) Data Element Mandatory Single
Reference ID (Student Record Access Request) Data Element Mandatory Single
Request Reason (Student Record Access Request) Data Element Mandatory Single
Requested By Education Account (Student Record Access Request) Business Object Reference Mandatory Single
Requested On Date and Time (Student Record Access Request) Data Element Mandatory Single
Requestor Email Address (Student Record Access Request) Data Element Mandatory Single
Requestor Extension Number Data Element Optional Single
Requestor First Name Data Element Mandatory Single
Requestor Job Title (Student Record Access Request) Data Element Mandatory Single
Requestor Last Name Data Element Mandatory Single
Requestor Middle Name Data Element Optional Single
Requestor Name Calculated Property Mandatory Single
Requestor Organization (Student Record Access Request) Data Element Mandatory Single
Requestor Phone Calculated Property Mandatory Single
Requestor Phone Number Data Element Mandatory Single
Student ASN (Student Record Access Request) Data Element Optional Single
Student Birthdate (Student Record Access Request) Data Element Mandatory Single
Student First Name (Student Record Access Request) Data Element Mandatory Single
Student Last Name (Student Record Access Request) Data Element Mandatory Single
Student Middle Name (Student Record Access Request) Data Element Optional Single
Student Record Access Request Audit Event Child Business Object Optional Multiple
Student Record Access Request Status Data Element Mandatory Single

Business Object References

This business object is referenced from other business objects via the following attributes:

Data Access Rules

The following rules are applied to control access to view/add/edit the records created based on this business object.

Access to a Record

In order to access a Student Record Access Request record:

Adding a new Request

Any user can create a new Access Request record.

Cancelling a Request

In order to cancel a Student Record Access Request record:

  • The user must be the user that created2) the request.

Processing a Request

In order to process a request3):

1)
requested_by_education_account
3)
i.e. Approve / Decline / update a request