Table of Contents
ASL Email Notification
This background processor is responsible for identifying new Alberta Student Link (ASL) requests and sending email notifications to the “last attended school”.
This process will run weekdays (Monday to Friday) at 8 AM.
Security
The service can be accessed by systems with the PASI Client Role role.
Request Information
The following information is provided when using this service:
Service Functionality
- Identify “new” ASL records:
- A “new” ASL (StudentRecordAccessRequest) record is one that has a Student Record Access Request Status of Submitted (Alberta Student Link Request Status) AND
- Requested On Date and Time (Student Record Access Request) greater than the Setting Value of business object: PASI Settings where Setting Name equals “Core.AslNotificationUtcTime”
- From the new records - identify the email accounts:
- Determine the Organization Email Address associated to the Last Alberta School Attended, or the Organization Email Notification Override Address(es) if at least one exists
- * If there is a Organization Email Notification Override then do not send the email to the Organization Email Address, only the Organization Email Notification Override(s).
- If the Last Alberta School Attended is no longer active, identify the Organization Email Address associated to the authority for the inactive school
NOTE: Since the Authority email address is not required, if no email address is found - the processor will not send an email, but will still log a K12 Organization Notification record using an email address of “Not Available”.
Auditing
The usage of this service is audited using Service Auditing including the auditing of Caller Information.
Response Information
| Bcc: | List of Organization Email Address, or Organization Email Notification Override address(es) |
|---|---|
| Subject | ASL Requests |
| Body |
There are outstanding Alberta Student Link requests requiring your attention. Click this link to log into PASIprep and view the requests. If you have any questions contact Student Records at Alberta Education. |
Where link is a hyperlink to the List Alberta Student Link Requests page
Note: Since the email is generic, only one email will be sent to all organizations requiring notification. As such there will not be any email address listed in the ‘To’ portion of the email, addresses will instead be sent using Bcc.
Basic details related to who received an Email will be saves to the K12 Organization Notification table. Since the email is very generic only the following details will be stored:
- Organization - associated to the Organization Email Address
- Date and Time (UTC) the email was sent