Add Request (Alberta Student Link)

This screens allows user add a Student Record Access Request record.

* Template used by this screen: PASIprep Add Item Template

Secured By

In order to access the Alberta Student Link, the user must meet the student record access request data access rules

In Addition, The user must successfully login using their Education Account credentials.

Add Request

The Alberta Student Link- Add Request section is where users enter the information for the request for a student's digital record.

Data Fields

The following information is available in this section of the screen:

Field	Description	Field Format
Student Information
Last Alberta School Attended	Last Alberta School Attended. The School name along with the city in which the student last attended. Note: Includes Inactive Schools that were made inactive within the past 8 years along with the status and status effective date.	String
Approximate School Year	The Approximate School Year that was last attended by the student. The School year cannot be greater than the current Calendar year.	String
Last Grade	The Last Grade that the student attended.	Drop Down
First Name	Student First Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Last Name	Student Last Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Middle Name	Student Middle Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Birth Date	Student Birthdate ¹⁾ The Student Birth date must be in past. It cannot be the current date or a date in future. The following validation rules are applied: Rule 81100 - Date of Birth Invalid	Date
Alberta Student Number	The Student ASN (Student Record Access Request) for the student ²⁾	String
Request Reason	The Request Reason (Student Record Access Request) to access the student's record.	Drop Down
Requestor Information
First Name	Requestor First Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Last Name	Requestor Last Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Middle Name	Requestor Middle Name The following validation rules are applied: Rule 11203 - Period in Name Rule 11204 - Leading Space in Name Rule 11206 - Trailing Space in Name Rule 11207 - Repeated Spaces in Name Rule 11208 - Name starts with a Hyphen Rule 11219 - Name ends with a Hyphen Rule 11220 - Repeated Hyphens in Name Rule 11221 - Space Beside Hyphen in Name Rule 11222 - Repeated Apostrophes in Name Rule 11223 - Stand Alone Apostrophe in Name Rule 11224 - Name starts with a Period	String
Job Title	Requestor Job Title (Student Record Access Request)	String
Phone Number	Requestor Phone Number The following validation rules are applied: Rule 11251 - Phone Numbers Starts with an Invalid Character Rule 11252 - Invalid Length for NANP Phone Number Rule 11253 - Invalid 2nd Character for International Phone Number Rule 11254 - Invalid Character in Phone Number	String
Phone Extension	Requestor Extension Number	String
Organization	Requestor Organization	String
Email Address	Requestor Email Address	String
Country*	Requestor Organization Country	Drop Down
Region*	Requestor Organization Region The following validation rules are applied: Rule 11037 - Invalid Address Format (ASL)	String
City*	Requestor Organization City The following validation rules are applied: Rule 11037 - Invalid Address Format (ASL)	String

Submit Request

When selected, this action will create a new Student Record Access Request record.

Validation for all mandatory fields is performed before a new record is created.

Request Status is set to “Submitted”

The request will be saved using the Submit Request for Record Access service.

Validation Rule

The following rule validates a submitted request to determine if the requestor has a myPass connection with the ASN requested:

Rule 65140: Invalid Transcript Request

If the rule fails the following dialog displays for the user:

The following rule validates the format of the Requestors School Region and City:

Rule 11037 - Invalid Address Format (ASL)

Cancel

When selected, this action will close the “add” screen.

Alberta Student Link, functionality

¹⁾

Text input using the PASI UI guidelines for displaying birthdate.

²⁾

using PASI UI guidelines for displaying ASN

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