View Alberta Student Link Request

The View Alberta Student Link Request screen is assessable via the List Alberta Student Link Requests screen in PASIprep.

Allows a PASIprep user to view a specific Student Record Access Request record details.

* Template used by this screen: PASIprep View Item Template

Secured By

PASIprep users must have PASIprep Level 45 Permission - View Student Documents. If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep UI Guidelines.

Data Fields

The following information is available in this section of the screen:

Student Information - Data Fields

Requestor Information - Data Fields

Request Status Information - Data Fields

Field Description Field Format Data Access Rules (Optional)
Requested on DateRequested On Date and Time (Student Record Access Request) yyyy-mm-dd hh:mm AM/PM student record access request data access rules
Request StatusDisplays the Student Record Access Request Status of the Alberta Student Link request.

Note: If the request status is 'Approved' and the current date is greater the 14 days from the approved on date, the 'Expired' statues is displayed instead.
Or
If the request status is 'Downloaded' and the current date is greater than 24 hours from the last updated on date, the 'Expired' status is displayed instead.
String student record access request data access rules
Request Status Date

Displays the effective date of the current Request Status.
When the Request Status is ‘Approved’ display the Approved On Date/Time in the Request Status Date field.
When the Request Status is ‘Declined’ display the Last Updated On Date/Time in the Request Status Date field.
When the Request Status is ‘Cancelled’ display the Last Updated On Date/Time in the Request Status Date field.
When the Request Status is ‘Submitted’ the Request Status Date is hidden.

yyyy-mm-dd hh:mm AM/PM student record access request data access rules
Decline ReasonDecline Reason (Student Record Access Request). Decline Reason should only display when the Request Status is ‘Declined” String student record access request data access rules

Confirmed Student Information - Data Fields

Field Description Field Format Data Access Rules (Optional)
Last Alberta School(s) Attended

Displays a list of schools the confirmed student attended in Alberta in their last year of schooling.
Format: Organization Name (Organization Code) – City Name.
Each organization listed on separate rows.

String student record access request data access rules
Last School Year Displays the last school year attended in Alberta of the confirmed student, determined using the student's last school enrolment(s). String student record access request data access rules
Last Grade Displays the last grade attended in Alberta of the confirmed student, determined using the highest grade level from all school enrolments in the student’s last year of school. String student record access request data access rules
Preferred Last Name Displays the preferred last name of the Confirmed ASN (Student Record Access Request). String student record access request data access rules
Preferred First Name Displays the preferred first name of the Confirmed ASN (Student Record Access Request). String student record access request data access rules
Preferred Middle Name Displays the preferred middle name of the Confirmed ASN (Student Record Access Request). String student record access request data access rules
Birthdate Displays the birth date of the Confirmed ASN (Student Record Access Request). Date (yyyy-mm-dd) student record access request data access rules
Alberta Student Number Displays the Confirmed ASN (Student Record Access Request) value. nnnn-nnnn-n student record access request data access rules

Action Menu Options

ActionDescriptionSecurity Requirements
PROCESSOpens the Process Alberta Student Link Request page.The action will be visible if the user has PASIprep Level 47 Permission - Manage Student Document Access Requests and meets the student document data access rules. Note: This action is not available when the Request Status is ‘Cancelled’, or ‘Downloaded’ or ‘Expired’

Audit History Tab

Audit History tab - Data Fields

All columns are visible by default. Columns related to Update information are also included as described in PASIprep Audit History Grid. A record is included for each revision of the record and are sorted by Updated On descending.

DataDescription
Updated OnDisplays the Updated On value of the Alberta Student Link Request.
Confirmed
Confirmed ASNDisplays the confirmed student's Alberta Student Number
Confirmed Preferred NameDisplays the confirmed student's Preferred Name
Requested Student
Requested ASNDisplays the Alberta Student Number provided by the requestor in the Alberta Student Link request.
Requested Student Name Displays the Student Name provided by the requestor in the Alberta Student Link request.
Requested Last Name Displays the Last Name provided by the requestor in the Alberta Student Link request.
Requested First Name Displays the First Name provided by the requestor in the Alberta Student Link request.
Requested Middle Name Displays the Middle Name provided by the requestor in the Alberta Student Link request.
Requested BirthdateDisplays the Birth Date provided by the requestor in the Alberta Student Link request.
Requested Last Alberta School Attended NameDisplays the Last Alberta School Attended (Student Record Access Request)
Requested Last Alberta School Attended CodeDisplays the Last Alberta School Attended.
Requested Last School YearDisplays the Approximate School Year (Student Record Access Request)
Requested Last Grade Displays the Last Grade (Student Record Access Request).
Requestor
Requestor Last Name Displays the Requestor Last Name
Requestor First Name Displays the Requestor First Name
Requestor Middle Name Displays the Requestor Middle Name
Requestor Job Title Displays the Requestor Job Title (Student Record Access Request)
Requestor OrganizationDisplays the Requestor Organization (Student Record Access Request).
Requestor Phone NumberDisplays the Requestor Phone Number.
Requestor Phone ExtensionDisplays the Requestor Extension Number.
Other
Request ReasonDisplays the Request Reason (Student Record Access Request).
Requested On DateDisplays the Requested On Date and Time (Student Record Access Request).
Request StatusDisplays Student Record Access Request Status.
Approval Confirmed?Displays the Approved On Date and Time (Student Record Access Request).
Decline ReasonDisplays the Decline Reason (Student Record Access Request).
Cancelled On DateDisplays the Updated On.
Reference #Displays the Reference ID (Student Record Access Request).
Updated ByDisplays the Last Updated By.
Updated By OrganizationDisplays the last updated by organization.