This object is used to capture the current version of the digital documents that have been added to a student’s Student Record. This object contains the editable data elements for the document.

This business object is considered a child business object of Student.

This business object includes the following attributes:

Below are the non-editable metadata and the actual image for each Student Document that has been uploaded to the Student Record.

A unique file name that PASI generates based on the document naming conventions. When a user downloads the file, this is the file name that is used for the file.

The name will be not be stored, but will be dynamically calculated using the following template: {ASN}-{DocType}-{DocumentDate}-{SchYr}-{UploadedByOrg}.{ImageFormat} The following are optional based on the Document Type Definition:

• {DocumentDate} will only appear if it is defined.
• {SchYr} will only appear if Is School Year Bound is true on the definition.
• {UploadedByOrg} will only appear if Is Organization Bound is true on the definition.

This is used when downloading Student Document PDFs.

In order to synchronize ¹⁾ a Student Document:

• The organization must have access to the Student Document as per the access to a record section below
• The Student is considered an active student

In order to access a Student Document²⁾:

• The organization has access to the document type as per the Document Type Data Access Rules, and
• The current date must be before the document's Scheduled Disposal Date, and
• The organization must have access to the student as per the Student Data Access Rules, and
• The organization must not be classified as Not in Alberta - National Contracted, and
• One of the following must also be true:
  • The requesting organization is Alberta Education³⁾,
  • The requesting organization is a Student Record Custodian,
  • The requesting organization is associated to the Linked To Organization⁴⁾
  • The requesting organization is associated to the student By Recent School Enrolment, and the document does not have a Linked To Organization (e.g. vital statistic documents)
  • The requesting organization matches the Student Document Created By Organization of the document and the document has a Historical Document Type:
    • if the requesting organization is a school, the created by organization should be the same as the requesting school, or
    • if the requesting organization is an authority, the created by organization should match the requesting authority or any school governed by the requesting authority.
• If the document is currently deleted, then:
  • The organization must also be associated to the organization that deleted the document⁵⁾, or
  • The organization must be associated to the student By Last School Enrolment, By Current School Enrolment or By Ministry

In order to access the metadata for an document image⁶⁾:

• The PASI Client must have access to the Student Document
• The Student Document record cannot be in a deleted state

• The Student Document menu will not be available for organizations that are classified as Not in Alberta - National Contracted.

In order to add a new Student Document record⁷⁾:

• The organization must not be classified as Not in Alberta - National Contracted

In order to update⁸⁾ an existing Student Document record⁹⁾:

• The PASI Client must have access to the Student Document
• The Student Document record cannot be in a deleted state.

In order to delete¹⁰⁾ an existing Student Document record¹¹⁾:

• The PASI Client must have access to the Student Document
• The Student Document record cannot be in a deleted state.

In order to undelete¹²⁾ an existing Student Document record¹³⁾:

• The PASI Client must have access to the Student Document
• The Student Document record cannot be in an undeleted state.