The Get Student Record Document List service is used to get a list of student documents for a specific student. The image of the document is not returned, however, all attached Problem Report(s) and Quality Assurance Result(s) are returned.

The service can be accessed by systems with the View Student Document User role.

Access is validated in alignment with the Access to a Record section of the student document data access rules.

The following information is provided when using this service:

• A single Alberta Student Number for the student being requested*

The following rules are used to validate the information provided in the request:

• Rule 9014 - PASI Core Out of Date
• Rule 65113 - View Student Document Data Restriction

The Student Document Alberta Student Number (ASN) provided in the request is validated and the result is returned in the Availability Status:

• Unknown if the ASN provided is unknown in the PASI Core;
• No Access if the PASI Client does not have access to the record being requested as defined by the Student Document Data Access Rules; or
• Normal if the record has been returned.

The usage of this service is audited using Service Auditing including the auditing of Caller Information.

The Scheduled Student Record Disposal Date is returned for all students even if no documents are returned.

The following information is returned after a successful request has been processed:

• Student Record Custodian List
  • Returns a list of organization codes representing the current Student Record Custodians.
  • Organization Codes will be returned in the standard format S.####.
  • May return one or more organizations based on the Student Record Custodian logic.
  • If no organization code(s) representing the current Student Record Custodian(s) are found, then O.1 is to be returned for the Organization Code.

A list of Student Documents, each including:

• Alberta Student Number
• Student Document Reference ID
• PASI Core Version
• Last Updated On
• Document Image Hash
• Student Document Type
• Linked To Organization
• Student Document School Year
• Is Relevant
• Student Document Title
• Document Language (Student Document)
• Is Digitized Document
• Student Document Date
• Disposal Override Date
• Student Document Expiry Date
• Is Deleted
• Is Exempt From QA
• Is Text Searchable
• Original File Name
• Created Utc Time
• Student Document Created By Organization
• Last Update Date and Time
• Student Document Quality Assurance Audit Event
• Student Document Problem

Quality Assurance (and audit records) are only returned in alignment with the Access to a Record section of the Student Document Quality Assurance Data Access Rules

Problem Report Audit History records are only returned in alignment with the Access to a Record section of the student document problem report data access rules

Deleted records are also returned by this service.