Table of Contents
View Student Identity Document
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This screen allows users to view full details regarding an identity record.
The screen presents the data using the PASIprep View Item Template.
Secured By
User can access this page if they meet the Student Name Data Access Rules to access the student name record.
Header Elements
| Identifier Subtitle | As described in the Page Title Header guideline. |
|---|---|
| Student Status Badges | See Student Status Badges for full details on the status badges that can be displayed on a student record. |
| Student Work Items | See Student Work Items for full details on the work items that can be displayed on this screen. |
Action Menu Options
The following options are available in the Action Menu option area:
| Edit | Opens Edit Student Identity Document page for the student. |
|---|
Note: Navigation occurs in alignment with the UI Navigation Guidelines
Details Tab
The Details tab is the default tab for the page.
General Information - Data Fields
| Data | Description |
|---|---|
| ASN | This is the ASN associated to the Student Identity record. Links to View Student for the ASN. |
| Preferred? | This displays “Yes” if the Current Identity Name displayed is the Preferred Name for the Student; otherwise “No” is displayed |
Name Information - Data Fields
| Data | Description |
|---|---|
| Last Name* | Last Name on the name record |
| First Name* | First Name on the name record |
| Middle Name* | Middle Name on the name record |
| Suffix* | Name Suffix on the name record |
| Exact Name?* | Is Name Exact value (Yes/No) on the record |
| Date Added* | Effective On on the record |
Verification Information - Data Fields
| Student Document Type | Student Identity Source Document Type Code Value on the record. |
| Document Number | Student Identity Source Document Number on the record. This field may be blank if no document number exists |
| Issued Date | Student Identity Source Document Issued Date on the record. This field may be blank if no issued date exists |
| Birthdate | Birth Date on the record. |
Audit History Tab
This section contains a PASIprep Audit History Grid which lists all changes made to the identity record. This is derived from all the Student Audit Event records that has an Audit Subject of:
- SubmitStudentPreferredName (Audit Subject) (see Audit History - View of Set Preferred Events for more details on the display of this event).
The grid will show the data element values for the record at the time the of the audit event.
Data Fields
All columns are visible by default. Columns related to Update information are also included as described in PASIprep Audit History Grid.
| Data | Description |
|---|---|
| Updated On | The date and time the record was last updated |
| ASN | Alberta Student Number for the Student |
| Preferred? | See Audit History - View of Set Preferred Events for more details on the display of this value. |
| Last Name | Last Name on the name record |
| First Name | First Name on the name record |
| Middle Name | Middle Name on the name record |
| Suffix | Name Suffix on the name record |
| Exact Name? | Is Name Exact value (Yes/No) on the record |
| Date Added | Effective On on the record |
| Document Type | Student Identity Source Document Type Code Value on the record. This is “N/A” if the record is not an identity record. |
| Student Document | Displays the Student Document Reference ID for the Student Document linked to support identity for the student. If the student document that supported identity has been disposed it should display “Supporting Document No Longer Available” |
| Document Number | Student Identity Source Document Number on the record. This is “N/A” if the record is not an identity record. |
| Gender | Either gender from the audit event or Gender from the Student The column will only be present if one of the SubmitStudentIdentificationInformation audit events contains a value for gender. |
| Issued Date | Student Identity Source Document Issued Date on the record. This is “N/A” if the record is not an identity record. |
| Birthdate | Birth Date on the record. This is “N/A” if the record is not an identity record. |
| Reference # | Reference ID (Student Name) on the name record. |
| Updated by Organization | Displays the Organization of the user who updated the record. |
Google Analytics
Each tab should be tracked as a page view in the analytics as described in the PASIprep Analytics Guidelines.