Student

Section 1(1)(gg) of the School Act defines a “student” as an individual who is:

(i)Enrolled in a school, or
(ii)Required under section 13 to attend school.

The Student business object contains all personal information about the student.

Attributes

This business object includes the following attributes:

Attribute Name Attribute Type Optionality Cardinality
Alberta Student Number (Student) Data Element Mandatory Single
ASN Linking Audit Child Business Object
ASN Status Calculated Property Mandatory Single
Associated Organization Child Business Object
Audit Information (Student) Common Data Structure Mandatory Multiple
Authorized User Child Business Object
Awarded Student Credential Child Business Object
Student Citizenship Child Business Object
Classroom Accommodation Child Business Object
Contact Email Address (Deprecated) Child Business Object
Course Mark Child Business Object
Created On Data Element Mandatory Single
Pathway Completion Child Business Object
Current Mailing Address Calculated Property Optional Single
Current Physical Address Calculated Property Optional Single
Date of Death Data Element Optional Single
Diploma Exam Registration Fee Child Business Object
Diploma Exam Waived Fee Child Business Object
Elections Alberta Trigger Child Business Object Optional Single
Elections Alberta Version Business Object Reference Optional Single
Electronic Notes Child Business Object
Student Email Child Business Object
Email History Child Business Object
GED Examinee Child Business Object
Gender Data Element Mandatory Single
Has Disclosure Restrictions Calculated Property Mandatory Single
Home Education Registration Child Business Object Optional Single
Information Disclosure Restriction Child Business Object
Current Identity Name Business Object Reference Optional Single
Birth Date Data Element Mandatory Single
Is Name Exact Data Element Mandatory Single
Student Identity Document Business Object Reference Optional Single
Student Identity Source Document Number Data Element Optional Single
Student Identity Source Document Issued Date Data Element Optional Single
Student Identity Source Document Type Data Element Optional Single
Is Canadian Citizen Calculated Property Mandatory Single
Is Connected to myPass Calculated Property Mandatory Single
Is Deactivated Calculated Property Mandatory Single
Is Deceased Data Element Mandatory Single
Maturity Date Data Element Optional Single
Maturity Reason Data Element Optional Single
Medical Alert Child Business Object
myPass Connection Child Business Object
Official Mark Child Business Object
Original Name Business Object Reference Mandatory Single
Guardian Child Business Object
PAT Result Child Business Object
Phone Numbers Child Business Object
Preferred Mailing Address Data Element Optional Single
Preferred Name Data Element Mandatory Single
Preferred Phone Number Data Element Optional Single
Primary Language Spoken at Home Data Element Optional Single
Primary Student Data Element Optional Single
Responsible School Processor Trigger Child Business Object
Responsible School Status (Business Object) Child Business Object
Responsible School Child Business Object
Scheduled Student Record Disposal Date Data Element Mandatory Single
Secondary Students Calculated Property Optional Multiple
Section 23 Eligibility (Student) Data Element Optional Single
Signup Code Child Business Object
Student Activity Child Business Object Mandatory Single
Student Access Request Child Business Object
Student Addresses Child Business Object
Student Audit Event Child Business Object
Student Document Child Business Object
Student Document Disposal Audit Event Child Business Object
Student Health Version (Business Object) Child Business Object
Student Hold Child Business Object
Student Key (Student) Data Element Mandatory Single
Student Name Child Business Object
Student Records Child Business Object Mandatory Single
Student Record Custodians Child Business Object Optional Single
Student Record Disposal Override History Child Business Object
Student School Enrolment Child Business Object
Synchronization Status Data Element Mandatory Single
Transcript Trigger Child Business Object
Transcript Child Business Object
Updated On (Student) Data Element Mandatory Single
Validation Status (Student) Child Business Object Optional Single

Data Access Rules

The following rules are applied to control access to view/add/edit the Business Object records.

Student Synchronization

When requesting updates for Student data, the Student is generally available to the PASI Client if their organization is O.11) or their organization is associated to the student By Student Creation, By Current School Enrolment, or By Last School Enrolment.

However, if the PASI Client’s organization is O.1 and they have been assigned the High School Student Sync User role, the students available to the PASI Client are limited based on the Synchronization Status of the ASN (Note: for Secondary ASNs, the Synchronization Status of the Primary ASN should be considered instead of the Synchronization Status of the Secondary ASN).

Only those students who also have a Synchronization Status of On or Enabled are eligible for these PASI Clients.

Access to a Record

Access to a specific Student (or Alberta Student Number) is governed by the organization requesting student information. An organization can access a student if the organization meets any one of the following criteria:

Having access to a student allows the organization to confirm that the student/ASN exists in PASI and is required in order to see any demographic information associated to the student.

It is possible for an organization to have Record Ownership of records attached to students that the organization does not have access to. In these cases, while the organization may be able to update the records they own, they cannot view any student demographic information for the student.

When accessible, the following rules are applied to specific data elements on the record:

Adding a new Record

There are no access rules applied when creating a new student record.

Updating a Record

Updating Student records are done by calling specific services to update specific attributes of the student. The attributes below can be updated by a PASI Client.

Aliases

Current Identity

Deceased Student Information

In order to update the Is Deceased or the Date of Death data element, the:

In addition, when being updated via PASIprep, the:

Email Addresses

Information Disclosure Restrictions

Student Addresses

Maturity Information

In order to update the Maturity Date or the Maturity Reason, the:

In addition, when being updated via PASIprep, the:

Phone Numbers

Preferred Name

In order to update the Preferred Name data element, the:

In addition, when being updated via PASIprep, the:

Preferred Phone Number

In order to update the Preferred Phone Number data element, the:

In addition, when being updated via PASIprep, the:

Primary Language Spoken at Home

In order to update the Primary Language Spoken at Home data element, the:

  • Organization must have access to view the Primary Language Spoken at Home as outlined above9)

Section 23 Eligibility

In order to update the Section 23 Eligibility data element, the:

In addition, when being updated via PASIprep, the:

Updating Gender

In order to update the Gender (Student) data element, the:

Validation Status

In order to update the Acknowledgement Status data element of a student Core Alert, the:

In addition, when being updated via PASIprep, the: