Table of Contents
Non Graduate Letter Processor
This background process creates Non-Graduate Letter document orders or Non-Graduate Messages for those students that have been identified as having not graduated and have left school.
Information Consumed
The processor uses the following information to do its processing:
Processing Rules
This background processor runs every day. The processor looks for a Control Schedule record with a Non-Graduate Letter Schedule Category that has an Actual Date equal to the current date (the day the processor runs).
If a matching control schedule is found, the processor will start at 8am of the control schedule's Actual Date to gather a list of Students.
The processor will use the Construct Document Order (System Service) service to generate 'NonGraduate (Document Type)’ documents OR Non Graduation Messages.
The process will select students who meet all of these conditions:
| # | Condition Details |
|---|---|
| 1 | The student does not have Valid Student School Enrolment for the School Year of the control schedule. |
| 2 | The student has not Achieved nor has been Awarded a credential. |
| 3 | The student had a valid Grade 12 Student School Enrolment in the previous school year and:
|
| 4 |
The student has one or more valid school enrolments within 5 years of the ‘previous school year’ (found in step 3 above), |
| 5 | If any of the 'previous school year enrolments' (found in step 3), has an exception code of 41, 43, 44, or 52, then
Otherwise (none of the 'previous school year enrolments', have one of the listed exception codes),
|
| 6 |
The student has not previously received a Non-Graduate letter or Message in the current or in a past school year. |
Note: The process will not run if the control schedule is created after 8AM, for the same day (edge case).
Once the list of students has been determined, they will receive Non Graduate Messages/Notification based on the following logic. Where the student is:
- “Francophone” and they have no active myPass self-connection AND the student has a physical mailing address, a document order & document order item will be generated (in French) using the Construct Document Order (System Service) service. Please refer to the logic below.
- “Francophone” and they have an active myPass self-connection, a new Mailbox Message & Notification are created using the Non Graduation Message & News from Alberta Education Message Class templates
- not “Francophone” and they have no active myPass self-connection AND the student has a physical mailing address, a document order & document order item will be generated (in English) using the Construct Document Order (System Service) service. Please refer to the logic below.
- not “Francophone” and they have an active myPass self-connection, a new Mailbox Message & Notification are created using the Non Graduation Message & News from Alberta Education Message Class templates.
Background Process Unsuccessful
No notification is provided where the background process fails, however this information is visible on the health page that PASI support monitors if something goes wrong.
Validation Rules
Non Graduate Letter document order items will be validated for the following validation rules. If the validation rule fails, the document order item’s status will be updated to ‘System Hold’.
Validation errors orders are stored in a common location regardless of the type of order as Document Generation Errors. The system stores both the validation error code and the validation error description in the Document Errors table.
Information Produced
For each ASN identified in Processing Rules, either a Letter or Message will be produced.
Letter
Document Order
The following information, found in values column will be provided when creating a Document Order for each student. If not mentioned, optional fields on the service request shall take the default value as defined by the PASI core service.
| Document Order Request Properties | Optionality | NonGraduate Order Values |
|---|---|---|
| Created By Source System | Mandatory | “PASI Core: |
| Request Method | Mandatory | “Not Applicable” |
| Order Requestor By | Optional | “Alberta Education” |
| Placed By Education Account | Optional | NULL |
| Organization of Education Account | Optional | NULL |
| Order Placed Date/Time | Optional | Current Date and Time |
| Order Status | Mandatory | Ordered |
| Payment Transaction ID | Conditional | NULL |
| Payment Method | Conditional | NULL |
| Is Deleted | Mandatory | False |
Document Order Item
One Document Order Item will be created for the Document Order above containing the following:
| Document Order Item Data Element | Optionality | NonGraduate Order Item Values |
|---|---|---|
| Student ASN | Mandatory | Student ASN identified in #1 |
| Document Type | Mandatory | NonGraduate (Document Type) |
| Amount Collected | Mandatory | 0 |
| Control Schedule Identifier | Optional | Set to Control Schedule Identifier of control schedule record. |
| Delivery Method | Mandatory | AutomatedMail (Document Delivery Method) |
| Language | Mandatory | If the Student’s previous years Grade 12 Student School Enrolment meets the following criteria, the document language will be set to ‘French’:
If the Student does not have a Grade 12 school enrolment in a Francophone school authority in the previous school year the document language will be set to ‘EN (Document Language)’. If more than one Grade 12 school enrollment is found and at least one school enrolment is in a Francophone school authority, the document language will be set to ‘FR (Document Language)’. |
| Number of Copies | Mandatory | 1 |
| Recipient Is Student | Mandatory | True |
| Recipient Name | Mandatory | Preffered Name of the Student. Refer to PASI Data Format Guidelines for format guidelines. |
| Recipient Address Lines, Recipient Address City Name, Recipient Address State/Province, Recipient Address Postal/ZIP Code AND Recipient Country Name | Conditional | A student’s address is selected first to use as the recipient address:
|
| Recipient City* | Conditional | This element shall take the City component of the student’s mailing address. |
| Recipient Province/State* | Conditional | This element shall take the Province/State component of the student’s mailing address. |
| Recipient Postal Code/Zip* | Conditional | This element shall take the Postal Code/Zip component of the student’s mailing address. |
| Recipient Country* | Conditional | This element shall take the Country component of the student’s mailing address. |
| Recipient Fax Number | Conditional | NULL |
| Re-Order Of Document Order Item | Conditional | NULL |
| Re-Order Reason | Conditional | NULL |
* Use the active preferred mailing address on the student. If none, then use the most recently changed student address that is still active.
Student Correspondence
The following information, will be created for each student.
| Document Order Request Properties | Optionality | NonGraduate Order Values |
|---|---|---|
| Student Correspondence ID | Mandatory | |
| Student ID | Mandatory | |
| Correspondence Type | Mandatory | “NonGraduate” |
| Last Updated On | Mandatory |
Non Graduation Message
Where the student is to receive a message rather than a letter (as per the logic above), the following will be created as needed:
- A News from Alberta Education Message Class notification is sent to the student, where they have agreed to receive notifications.
- A Non Graduation Message is created and available to the student from the myPass Message Center Overview.
Non Graduate Letter Document PDF
From the Document Order, the Non Graduate Letter (PDF) will be created and sent.