This service is used by Alberta Education when the Alberta Student Number (ASN) assigned to a Student has become ambiguous. This service can be used to link or unlink 2 ASNs, or to deactivate or reactivate an ASN. Refer to ASN Management under PASI Concepts and Approaches above for more information.

For technical reasons, within PASI the Alberta Student Number (ASN) is identified as a State Province ID, as this term is used by the Student Interoperability Framework (SIF) as a generic definition of a government-based unique identifier.

The service can be accessed by systems with the Ministry Client User role.

The service is only used by Student Records in PASIprep.

1) Service is available in - System Only End Point - only, as of the 2018 endpoint.

2) Previous endpoints will raise a “NotImplemented” exception.

The request identifies the ASN whose status needs to be modified. This service can change the status of an ASN to: Primary, Secondary, or Deactivated. When setting the status of an ASN to Secondary, the associated Primary ASN is also required.

The following information is provided when using this service(* denotes mandatory information):

• A valid State Province Id Status code value*
• Alberta Student Number*
• Student PASI Core Version*
• Primary Alberta Student Number
• Primary Student PASI Core Version

The following rules are used to validate the information provided in the request:

• Rule 9010 - Organization Not Associated to Student
• Rule 9014 - PASI Core Out of Date
• Rule 9052 - Secondary ASN cannot have a student Hold in Effect
• Rule 11451 - Invalid Primary ASN
• Rule 11452 - Deactivated ASN cannot have Enrolments
• Rule 11453 - Missing Primary ASN
• Rule 11454 - ASN has Linked Secondary ASNs
• Rule 11455 - ASN Cannot Be Linked to Itself
• Rule 11456 - Deactivated ASN cannot have Course Enrolments
• Rule 11457 - Deactivated ASN cannot have an Evaluated Mark
• Rule 11458 - Deactivated ASN cannot have an Exam Mark
• Rule 11460 - Deactivated ASN cannot have Credential Information
• Rule 11461 - Deactivated ASN cannot have a Student Connection
• Rule 11462 - Deactivated ASN cannot have a Document Order
• Rule 11463 - Invalid Document Order Item Status for a Secondary ASN
• Rule 11464 - Deactivated ASN cannot have External Credentials
• Rule 11465 - Secondary ASN cannot have External Credentials
• Rule 11466 - Deactivated ASN cannot have a transcript annotation
• Rule 11467 - Secondary ASN cannot have a transcript annotation
• Rule 11468 - Secondary ASN cannot have rescore with a status of 'Payment Pending'
• Rule 11469 - Secondary ASN cannot have Awarded Credential
• Rule 11470 - Secondary ASN cannot have Student Fee Coupon
• Rule 11471 - Secondary ASN cannot have an Exam Registration Request
• Rule 11472 - Secondary ASN cannot have an Achieved Nomination on the COSC
• Rule 11473 - Deactivated ASN cannot have Student Documents
• Rule 11474 - Unable to Link
• Rule 11475 - Deactivated ASN cannot have Classroom Accommodations
• Rule 11476 - Secondary ASN cannot have active Parent/Guardian or Authorized User myPass Connections

Once the request information has been validated, PASI will update the Status of the ASN based on the information in the request. No other information associated to the ASN will be changed.

Note: When setting an ASN to be a Secondary ASN, any records that are moved to the primary ASN or deleted because of an identified duplicate on the primary ASN will be audited/captured in the ASN Linking Audit.

myPass connection for Student (myPass Connection Type) are adjusted based on the following:

• If both, the Secondary ASN and the Primary ASN has a myPass connection of 'self' (i.e. Student (myPass Connection Type)) in a non-deleted state, then a PASIprep user is not permitted to perform the ASN linking. ¹⁾. Note: The PASIprep user needs to delete one of these myPass connections to proceed with ASN linking.
• If the Secondary ASN has a Student (myPass Connection Type) in a non-deleted state, then moved this myPass connection is the same state (i.e. myPass Connection Connection Status) to the Primary ASN.

This service will identify and delete (if any) ParentGuardian (myPass Connection Type) with connection status = Expired (myPass Connection Status) from the secondary ASN when the ASN linking is performed.

This service will identify and delete (if any) AuthorizedUser (myPass Connection Type) with connection status = Expired (myPass Connection Status) from the secondary ASN when the ASN linking is performed. Also, if there is a myPass Connection for Authorized user with Status = Pending, these myPass connection records must be deleted as well.

* Note: These myPass connection records are in a Pseudo-state, where the Authorized user record exist but there is no myPass connection established for this authorized user.

This service will identify and delete (if any) duplicate School Enrolments from the secondary ASN if they already exist on the primary ASN.

Once the duplicate School Enrolments are deleted, this service will identify and move (if any) unique School Enrolments that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate Credential Requirement - Manual Achievements from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Credential Requirement – Manual Achievements are deleted, this service will identify and move (if any) unique Credential Requirement – Manual Achievements that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate Credential Requirement Exemption Reasonss from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Credential Requirement - Exemptions are deleted, this service will identify and move (if any) unique Credential Requirement - Exemptions that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate External Credentials from the secondary ASN if they already exist on the primary ASN.

Once the duplicate External Credentials are deleted, this service will identify and move (if any) unique External Credentials that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate Course Enrolments from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Course Enrolments are deleted, this service will identify and move (if any) unique Course Enrolments that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate Evaluated Marks from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Evaluated Marks are deleted, this service will identify and move (if any) unique Evaluated Marks that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate GED Exam Examinees from the secondary ASN if they already exist on the primary ASN.

Once the duplicate GED Exam Examinees are deleted, this service will identify and move (if any) unique GED Exam Examinees that exist on the secondary ASN to the primary ASN when two students are being linked.

Once GED Examinees have been moved, this service will identify and delete (if any) duplicate GED Exam Marks from the GED Examinee records that have been moved to the Primary ASN if they already exist on the Primary ASN.

Note: When the GED Exam Mark is deleted, the GED Exam Mark Value is also deleted by the system.

This service will identify and delete (if any) duplicate Diploma Exam Mark / Diploma Exam Registrations from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Diploma Exam Marks/Registrations are deleted, this service will identify and move (if any) unique Diploma Exam Marks/Registrations that exist on the secondary ASN to the primary ASN when two students are being linked.

Note: When the Diploma Exam Mark is deleted, the Diploma Exam Mark Value is also deleted by the system.

This service will identify and delete (if any) duplicate Diploma Exam Waived Fees from the secondary ASN if they already exist on the primary ASN.

Once the duplicate Waived Fees are deleted, this service will identify and move (if any) unique Waived Fees that exist on the secondary ASN to the primary ASN when two students are being linked.

This service will identify and delete (if any) duplicate Exam Registration Fees from the secondary ASN if they already exist on the primary ASN.

This service will identify and delete (if any) Document Order Item that has a status of “Under Construction” for the secondary ASN when two students are being linked.

Once the identified Document Order Items are deleted, if any of the parent Document Orders becomes ‘empty’ (i.e. the parent Document Order only contains deleted Document Order Items), the Document Order is deleted as well.

If the caller is linking two ASNs, and the secondary ASN has non-deleted Student Documents, the Student Document should be updated to use the primary ASN.

In the case where a Student Document has been linked to a Student to support their Identity (Document Category), when ASNs are linked the following occurs:

• The relationship between the Student Identity Document of the secondary ASN and the Student Document that was linked to support that identity is removed
• The removal of the relationship between the Student Identity Document of the secondary ASN and the Student Document that was linked to support that identity is audited

The PASI Core Version (Student Health Version) will be updated for the students that have had their ASN status updated by this service.

When linking or unlinking two ASNs, PASI will create/update the student’s Elections Alberta Trigger record for both the Primary and Secondary ASN. When deactivating / reactivating an ASN, PASI will create/update the student’s Elections Alberta Trigger record.

When ASNs are linked:

• Move Responsible School records from the Secondary ASN to the Primary ASN that have an Effective Date prior to the earliest Responsible School Effective Date on the Primary ASN, and;
• Move Responsible School records from the Secondary ASN to the Primary ASN that have an Effective Date after the latest Responsible School Effective Date on the Primary ASN, and;
• Delete all Responsible School records from the Secondary ASN.
• Keep an audit history.

This service will create Status Processor triggers as appropriate as described in the following sections.

When the ASN Status of an Alberta Student Number is changed from being a Primary ASN to a Secondary ASN, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the:
  • ASN being updated
  • The Primary Student of the ASN being updated

• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment that are associated to:
  • The updated ASN
  • The Primary Student
  • Any other Secondary ASN linked to the Primary Student

• An Evaluated Mark Status Processor Trigger for each Evaluated Mark (that has not been deleted) associated to:
  • The updated ASN
  • The Primary Student
  • Any other Secondary ASN linked to the Primary Student

• A Course Enrolment Status Processor Trigger for each Course Enrolment (that has not been deleted) record associated to:
  • The updated ASN
  • The Primary Student
  • Any other Secondary ASN linked to the Primary Student

When the ASN Status of an Alberta Student Number is changed from being a Secondary ASN to a Primary ASN, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the:
  • ASN being updated
  • The original Primary Student of the ASN being updated

• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment that are associated to:
  • The updated ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student

• An Evaluated Mark Status Processor Trigger for each Evaluated Mark (that has not been deleted) associated to:
  • The updated ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student

• A Course Enrolment Status Processor Trigger for each Course Enrolment (that has not been deleted) record associated to:
  • The updated ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student

When the Primary Student linked to a Secondary ASN is updated, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the:
  • ASN being updated
  • The original Primary Student of the ASN being updated
  • The new Primary Student of the ASN being updated

• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment that are associated to:
  • The updated Secondary ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student
  • The new Primary Student
  • Any Secondary ASN linked to the new Primary Student

• An Evaluated Mark Status Processor Trigger for each Evaluated Mark (that has not been deleted) associated to:
  • The updated Secondary ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student
  • The new Primary Student
  • Any Secondary ASN linked to the new Primary Student

• A Course Enrolment Status Processor Trigger for each Course Enrolment (that has not been deleted) record associated to:
  • The updated Secondary ASN
  • The original Primary Student
  • Any Secondary ASN linked to the original Primary Student
  • The new Primary Student
  • Any Secondary ASN linked to the new Primary Student

When the ASN Status of an Alberta Student Number is changed from being a Primary ASN to a Deactivated ASN, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the:
  • ASN being updated

When the ASN Status of an Alberta Student Number is changed from being a Deactivated ASN to a Primary ASN, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the:
  • ASN being updated

When ASNs are linked or unlinked the Scheduled Student Record Disposal Date is recalculated and if necessary updated, for both ASNs.

When ASNs are linked:

• Delete all the custodians for the secondary ASN
• Update the custodians for the primary ASN

When linking two ASNs, the service should update the Synchronization Status of the Primary ASN to On if:

• The Synchronization Status of the Secondary ASN is On or Enabled, and
• The Synchronization Status of the Primary ASN is Off.

When unlinking two ASNs, the service should update the Synchronization Status of the Secondary ASN to match the status of the Primary ASN if:

• The Synchronization Status of the Primary ASN is On or Enabled, and
• The Synchronization Status of the Secondary ASN is Off

The Student Activity record for the primary ASN is updated if the most recent school year on the records moved to the primary ASN is greater than the Student Activity School Year.

A response identifies if the request was successfully applied. If not successful, the response identifies which validation rules failed

• Release 9.12 - F9565 Update