A Course Enrolment describes a student taking a course at a school. Where applicable, a Course Enrolment record will contain elements such as the course code, status, funding request, credits attempted, mark value and a reference to the school enrolment. This is used to capture which course a student took and the mark they received in that course, but can also be used to describe a course that the student is currently taking.

This business object is considered a child business object of Course Mark.

This business object includes the following attributes:

This business object is referenced from other business objects via the following attributes:

The following rules are applied to control access to view/add/edit Course Enrolment records.

In order to access a record, the:

• PASI Client must have the View Academic Record User role, and
• At least one of the following:
  • Organization owns the record, or
  • Organization is associated to the student By Recent School Enrolment or better¹⁾, or
  • Organization has Access to the Student (Moved) and the record is considered a Current Course Mark

In addition, when the Course Code is a Territory Course Code ²⁾, the Organization must be:

• the Government of Alberta (O.1) or
• a Territory Authority
• a school within a Territory Authority

In addition, when being accessed via PASIprep, the:

• PASIprep user must have the PASIprep Level 01 Permission - PASIprep Access permission.
• PASIprep user must have the PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials permission.

When accessible, the following rules are applied to specific data elements on the record:

In order to add a course enrolment record, the:

• PASI Client must have the Submit Academic Record User role ⁵⁾, and
• Organization must have Access to the Student (Moved) ⁶⁾

When being added via PASIprep, the:

• PASIprep user must have the PASIprep Level 01 Permission - PASIprep Access permission.
• PASIprep user must have the PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials permission.
• PASIprep user must have the PASIprep Level 07A Permission - Manage Course Marks permission.

In addition, the:

• PASIprep user must NOT have the PASIprep Level 49 Permission - Manage Special Cases Adult Equivalency Requests permission.

There are three types of updates that can be done to a Course Enrolment record:

• Updating the details of the Course Enrolment
• Updating the status of a Course Enrolment Core Alert
• Approving / Unapproving the Course Enrolment Mark Value

Course Enrolments with an approved mark value cannot be updated. In order to update a course enrolment with an approved mark value, the mark value must first be unapproved. In PASIprep, the user interface allows a user to update a Course Enrolment with an approved mark value, but before submitting the update, PASIprep first unapproves the mark value. In these situations, the PASIprep user must have the permission to both unapprove and update the course enrolment.

In order to update a Course Enrolment, the:

• PASI Client must have the Submit Academic Record User role, and
• Organization must own the record.

When being updated via PASIprep, the:

• PASIprep user must have the PASIprep Level 01 Permission - PASIprep Access permission, and
• PASIprep user must have the PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials permission, and
• PASIprep user must have the PASIprep Level 07A Permission - Manage Course Marks permission.

In addition, the:

• PASIprep user must NOT have the PASIprep Level 49 Permission - Manage Special Cases Adult Equivalency Requests permission.

In order to update the Acknowledgement Status of a core alert associated to a course enrolment, the:

• PASI Client must have the Submit Academic Record User role, and
• Organization must own the associated course enrolment.

In addition, when being updated via PASIprep, the:

• PASIprep user must have the PASIprep Level 01 Permission - PASIprep Access permission, and
• PASIprep user must have the PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials permission, and
• PASIprep user must have the PASIprep Level 07A Permission - Manage Course Marks permission
• Must not have the PASIprep Level 49 Permission - Manage Special Cases Adult Equivalency Requests, as validated by Rule 50000

In addition, in order to update the Acknowledgement Status to or from Overridden, the:

• Organization must be the Government of Alberta (O.1)
• PASIprep user must have the PASIprep Level 10 Permission - Override Warning Work Items

In order to approve or unapprove a mark value of a course enrolment, the:

• PASI Client must have the Submit Academic Record User role, and
• Organization must own the record.

When being updated via PASIprep, the:

• PASIprep user must have the PASIprep Level 01 Permission - PASIprep Access permission, and
• PASIprep user must have the PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials permission, and
• PASIprep user must have the PASIprep Level 08 Permission - Approve Course Mark Values permission.

In addition, the:

• PASIprep user must NOT have the PASIprep Level 49 Permission - Manage Special Cases Adult Equivalency Requests permission.