An Identification Record is used to outline the Legal Student Name, Birth Date, and the Source of this information for a Student in PASI. This service is used to manage Student Identification Information in the PASI Core. This service can be used to:

• Update the existing Student Identification Information

The Student Identification object will contain information about a student's identity (legal name and birth date) as well as information about the documentation that supports that claim (i.e. current system value, parental declaration, birth certificate, etc). In the case where the document is a government issued document additional information can be captured. This can be useful in confirming the student's identity if the same document is presented in the future for identity.

The service can be accessed by systems with the Submit Student User role.

The request identifies if a create, update, or delete should be performed for provided Student Identification Information.

The following information is provided when using this service:

• Alberta Student Number
• the PASI Core Version of the Student
• Is Preferred (Indicate if the name should be considered the student’s Preferred Name)
• a Student Identity record containing:
  • Birth Date
  • Student Identity Source Document Number
  • Student Identity Source Document Issued Date
  • Student Identity Source Document Type
  • First Name
  • Middle Name
  • Last Name
  • Is Name Exact
  • Name Suffix
  • Effective On
  • Student Document Reference ID (Only available the IPASIService2018 or later)

The following rules are used to validate the information provided in the request:

• Rule 9002 - Invalid ASN
• Rule 9011 - Secondary ASN
• Rule 9014 - PASI Core Out of Date
• Rule 9023 - Empty Update
• Rule 9065 - Student Association or Upcoming Exam Registration or HSED Application
• Rule 12006 - Cannot Submit Source Document Type
• Rule 11203 - Period in Name
• Rule 11204 - Leading Space in Name
• Rule 11206 - Trailing Space in Name
• Rule 11207 - Repeated Spaces in Name
• Rule 11208 - Name starts with a Hyphen
• Rule 11210 - Invalid Student Identity Document
• Rule 11217 - Birth Date in the Future
• Rule 11219 - Name ends with a Hyphen
• Rule 11220 - Repeated Hyphens in Name
• Rule 11221 - Space Beside Hyphen in Name
• Rule 11222 - Repeated Apostrophes in Name
• Rule 11223 - Stand Alone Apostrophe in Name
• Rule 11224 - Name starts with a Period
• Rule 11225 - Invalid Source Document Type
• Rule 11228 - Student Document Date Prior to Student's Birth Date
• Rule 11231 - Student Date of Birth can't be before 1890
• Rule 11233 - Identification Document Issue date cannot be before student's date of birth
• Rule 11235 - Source Document Type Must Be Modified
• Rule 11406 - Student cannot be updated
• Rule 11407 - Student cannot be updated
• Rule 11502 - Date of Death Cannot be Before the Date of Birth
• Rule 65031 - Must Provide a Source Document Type or a Document Reference ID for the Student Identity (Only on endpoints older than IPASIService2018)
• Rule 65033 - Document Reference ID does not Exist for this ASN (Only on endpoints older than IPASIService2018)
• Rule 65034 - Student Document Cannot be Linked to Student Identity (Only on endpoints older than IPASIService2018)
• Rule 65093 - Cannot Provide a Source Document Type and a Document Reference ID for the Student Identity (Only on endpoints older than IPASIService2018)
• Rule 65095 - Student Identity Document is not of the Highest Quality (Only on endpoints older than IPASIService2018)
• Rule 65121 - Document Number and/or Issued Date Not Permitted (Only on endpoints older than IPASIService2018)

Once the information is successfully validated, the information will be recorded within the PASI Core.

If a Reference Id has not been provided, then one of the following conditions applies when it comes to updating name records:

If the service is being used on an endpoint older than IPASIService2018 and a Reference Id has been provided, the Student Document Reference ID within the student identity table may be updated to reflect the linked to Student Document.

The PASI Core Version (Student Health Version) for the student will be updated when one of the following data elements is updated by using this service:

• Birth Date
• First Name
• Middle Name
• Last Name
• Name Suffix

Note: If the update changes which name record is identified as the ‘legal name’ or the name record that is identified as the ‘preferred name’ then also update the health Version

An Elections Alberta Trigger will be created/updated when:

• The name record identified as the Current Identity Name of the student changes
• The name record identified as the Preferred Name of the student changes
• One of the following data elements of the student’s Current Identity Name or Preferred Name is updated:
  • First Name
  • Middle Name
  • Last Name
  • Name Suffix
    
    
• One of the following data elements is updated:
  • Birth Date

When the Birth Date associated to a Primary ASN is updated, a Responsible School Processor Trigger record is created:

• Last Updated Object Name (Responsible School Processor Trigger) reflecting the identity information.

When a Student Identity record is added to a Primary ASN, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the Primary ASN
• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment associated to the Primary ASN
• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment associated any Secondary ASN
• A Transcript Trigger is created for the Primary ASN if the Birth Date of the new Student Identity record is different from the Birth Date of the previous Student Identity record.

When the Document Type or Birth Date associated to a Primary ASN is updated, the following Status Processor Triggers are created:

• A Student Status Processor Trigger for the Primary ASN
• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment associated to the Primary ASN
• A Student School Enrolment Status Processor Trigger for each non-deleted Student School Enrolment associated any Secondary ASN
• A Transcript Trigger for the Primary ASN if the Birth Date was updated.

For all other Student Identity updates, the following Status Processor Triggers are created:

• A Student Status Processor Trigger

When a change to the student's Birth Date results in a change to the student's Maturity Date, a Course Enrolment Status Processor Trigger will be created for any of the student's Course Enrolment records with a Course Enrolment Start Date that is between the old and the new maturity date.

If the Birth Date is updated, then:

• Delete all the Home Education Notification records associated to any myPass Connection associated to the student (i.e. Home Education Notification Submitted By myPass Connection is referencing a myPass Connection record that is a associated to the Home Education Notification Student)
• Delete all the non-deleted myPass connections for Student (myPass Connection Type), ParentGuardian (myPass Connection Type) and AuthorizedUser (myPass Connection Type).
• Delete all the non-deleted Authorized User.

When the Birth Date is updated, and the Student has an active StudentOver18withGuardian (Student Disclosure Restriction) then the effective date of StudentOver18withGuardian (Student Disclosure Restriction) is updated as follows:

• If the Birth Date (prior to the update) + 18 years = Information Disclosure Restrictions Effective Date of StudentOver18withGuardian (Student Disclosure Restriction), then
  • Set the Information Disclosure Restrictions Effective Date of StudentOver18withGuardian (Student Disclosure Restriction) = Birth Date (after the update) + 18 years
• Otherwise, do nothing.

This service will recalculate the Scheduled Student Record Disposal Date based on an updated birth date. If the current Scheduled Student Record Disposal Date is different than the newly calculated date, the Scheduled Student Record Disposal Date on the student's record will be updated.

The usage of this service is audited using Service Auditing including the auditing of Caller Information.

Since this service can modify the student identification and/or the names on the student the service will need to generate the appropriate audit events:

• If a student name is deleted or undeleted then generate a Student Audit Event with an Audit Subject of “SubmitStudentAlias (Audit Subject)” audit event to capture the change to the delete flag.
• Service updates are audited by creating a Student Audit Event with an Audit Subject of “SubmitStudentIdentificationInfo (Audit Subject)” and the Audited Values containing all the attributes provided to the service. The “A” action is used if a new name record is added. A “U” action is used if the already existing name is updated.

A response to a Submit Identification Information request identifies if the request was successfully applied. If not successful, the response identifies which validation rules failed.

The Id returned in this service will be the RefId of the Student Identification Info. If a Student Identification Info could not be added the Id will be returned as zero. The PASICoreVersion is the new version for the student

The following information is returned after a successful request has been processed:

• Reference ID
• PASI Core Version