Note: Prior to the 2018 endpoint, this service was referred to as Submit Student Identification Information.
An Identification Record is used to outline the Legal Student Name, Birth Date, and the Source of this information for a Student in PASI. This service is used to manage Student Identification Information in the PASI Core. This service can be used to:
The Student Identification object will contain information about a student's identity (legal name and birth date) as well as information about the documentation that supports that claim (i.e. current system value, parental declaration, birth certificate, etc). In the case where the document is a government issued document additional information can be captured. This can be useful in confirming the student's identity if the same document is presented in the future for identity.
The service can be accessed by systems with the Submit Student User role.
The request identifies if a create, update, or delete should be performed for provided Student Identification Information.
The following information is provided when using this service:
The following rules are used to validate the information provided in the request:
Once the information is successfully validated, the information will be recorded within the PASI Core.
If a Reference Id has not been provided, then one of the following conditions applies when it comes to updating name records:
|#||Name Update||Source Document Updated||Details|
The user is attempting to add a new legal name for the student:
The user is attempting to update the legal name for the student. PASI will look to see if the submitted name exists already on the student (deleted or not) with matching name parts:
|3||N||Y||The user is attempting to correct source document information only. No changes to the names will occur.|
If the service is being used on an endpoint older than IPASIService2018 and a Reference Id has been provided, the Student Document Reference ID within the student identity table may be updated to reflect the linked to Student Document.
The PASI Core Version (Student Health Version) for the student will be updated when one of the following data elements is updated by using this service:
Note: If the update changes which name record is identified as the ‘legal name’ or the name record that is identified as the ‘preferred name’ then also update the health Version
An Elections Alberta Trigger will be created/updated when:
For all other Student Identity updates, the following Status Processor Triggers are created:
When a change to the student's Birth Date results in a change to the student's Maturity Date, a Course Enrolment Status Processor Trigger will be created for any of the student's Course Enrolment records with a Course Enrolment Start Date that is between the old and the new maturity date.
If the Birth Date is updated, then:
When the Birth Date is updated, and the Student has an active StudentOver18withGuardian (Student Disclosure Restriction) then the effective date of StudentOver18withGuardian (Student Disclosure Restriction) is updated as follows:
This service will recalculate the Scheduled Student Record Disposal Date based on an updated birth date. If the current Scheduled Student Record Disposal Date is different than the newly calculated date, the Scheduled Student Record Disposal Date on the student's record will be updated.
Since this service can modify the student identification and/or the names on the student the service will need to generate the appropriate audit events:
A response to a Submit Identification Information request identifies if the request was successfully applied. If not successful, the response identifies which validation rules failed.
The Id returned in this service will be the RefId of the Student Identification Info. If a Student Identification Info could not be added the Id will be returned as zero. The PASICoreVersion is the new version for the student
The following information is returned after a successful request has been processed: