The Submit Course Enrolment service is used to manage Course Enrolment information in the PASI Core. This service can be used to:

• Add a new Course Enrolment,
• Update an existing Course Enrolment, or
• Delete an existing Course Enrolment.

This service can be used to manage a single record, or a list of records at the same time. This would allow a PASI Client to record its information in PASI by submitting the information in batches.

The service can be accessed by systems with the Submit Academic Record User role.

This request can be completed for a specific Course Enrolment or a list of Course Enrolments for a specific student at a school for a specific school year (Mandatory fields are listed with *).

• Reference ID (Course Enrolment) *
• Alberta Student Number *
• Reference ID (Student School Enrolment)
• Section Reference ID (Course Enrolment) *
• Course Code (Course Enrolment) *
• Course Enrolment Status * (Value must be an appropriate Course Enrolment Status code value)
• Entry Date
• Exit Date (Course Enrolment)
• Are Prerequisites Waived *
• Credits Attempted *
• Is Funding Requested (Course Enrolment)
• Is Dual Enrolment *
• Partner PSI Provider Number (Course Enrolment) ¹⁾
• Instructional Minutes Received
• Course Enrolment Mark containing:
  • Mark Assignment Date *
  • Mark Format (Course Enrolment) *
  • Mark Value (Course Enrolment) *
  • Is Mark Approved (Course Enrolment) *
• Is Deleted (Course Enrolment) *

Note: The Is Mark Approved property is ignored when this service is called, but has been kept as part of the request to ensure backwards compatibility for third party vendors. To approve a mark the Submit Mark Approval service must be used.

The information provided in the request is validated using the following validation rules:

• Rule 9009 - Deactivated ASN
• Rule 9014 - PASI Core Out of Date
• Rule 9015 - Invalid Course Code
• Rule 9016 - Invalid Percentage for Mark Value
• Rule 9017 - Invalid Letter Grade for Mark Value
• Rule 9018 - Invalid Pass/Fail Grade for Mark Value
• Rule 9020 - Unauthorized Organization Code
• Rule 9023 - Empty Update
• Rule 9024 - Mark Cannot contain Leading Zeros
• Rule 9030 - Invalid School Year
• Rule 9031 - Invalid Mark Format of Numerical Score
• Rule 9058 - Invalid Alberta Student Number
• Rule 9062 - Reject data associated to Secondary ASNs
• Rule 9063 - Alberta Student Number cannot be Updated
• Rule 9068 - Invalid Update
• Rule 40150 - Review Senior High Course
• Rule 40201 - Invalid School Year
• Rule 40204 - Course Enrolment Exit Date must be greater than Entry Date
• Rule 40218 - Student School Enrolment Reference ID not Found
• Rule 40219 - Section Reference ID not Found in PASI
• Rule 40225 - Invalid Course Enrolment Entry Date for School Year
• Rule 40226 - Invalid Course Enrolment Exit Date for School Year
• Rule 40227 - Invalid Course Enrolment Assignment Date for School Year
• Rule 40230 - Invalid Student School Enrolment Reference ID
• Rule 40231 - Deleted Section
• Rule 40232 - Deleted Student School Enrolment
• Rule 40235 - Cannot Change Section Reference ID
• Rule 40258 - Cannot Update Course Enrolment with an Approved Mark Value
• Rule 40259 - Unexpected Mark Value for Course Enrolment Status
• Rule 40260 - Invalid Course Enrolment Status of Incomplete
• Rule 40262 - Invalid Letter Mark for Course Enrolment
• Rule 40263 - Missing Course Enrolment Exit Date
• Rule 40270 - Invalid Pass/Fail Mark for Course Enrolment
• Rule 40271 - Invalid Course Code for Course Enrolment
• Rule 40272 - Invalid Course Enrolment Entry Date - not before date of birth
• Rule 40285 - Invalid School for Territory Course
• Rule 40286 - Invalid Course Enrolment from Territory School
• Rule 40291 - Unauthorized User - Cannot Create or Update Approved Mark
• Rule 40295 - Dual Enrolment Course Requires Associated Partner PSI
• Rule 40296 - Partner PSI is not Valid for the School Year of the selected course
• Rule 40297 - Partner PSI Not Allowed for Non-Dual Enrolment Course
• Rule 40299 - Course Enrolments in the PSI Courses must be indicated as Dual Enrolment
• Rule 40300 - Unauthorized User - Course Enrolment
• Rule 40609 - Invalid Course Code
• Rule 40613 - Invalid Course Code (Unallocated Credits)
• Rule 40614 - Invalid Course Code (External Learning Opportunity Credit)

Each record on the request will be processed individually. Therefore, some of the updates may be successful while others may fail. PASI will determine if the record being submitted is new, or is an update to an existing record and the information will be recorded within the PASI Core.

After recording the information, PASI will apply a number of other business rules to validate the quality of the information submitted. The results of these validations will be included in the Status object associated to the Course Enrolment record. Refer to validation rules for the Course Enrolment Status Processor for a complete list of business rules that will be applied.

When a Course Enrolment record is successfully created, updated or deleted:

• A Course Enrolment Status Processor Trigger record is created for each of the following:
  • The Course Enrolment Record identified in the request
  • All other Course Enrolment Record(s) for same Student (ASN)
  • All other Course Enrolment Record(s) for same student associated to secondary ASNs.
• An Evaluated Mark Status Processor Trigger record is created for each of the following:
  • All Evaluated Mark record(s) for the Student (ASN).
  • All other Evaluated Mark record(s) for same student associated to secondary ASNs.

When a Course Enrolment record is successfully created, a Section Status Processor Trigger record is created for each Section associated to the Course Enrolment where the section has at least one non-deleted course enrolment.

When a Course Enrolment record is successfully deleted, a Section Status Processor Trigger record is created for each Section associated to the Course Enrolment where the section has no non-deleted course enrolments.

Note: In general, previously deleted records will not be triggered for processing by Status Processors. Records being deleted as a result of a service request will be triggered to ensure that any work items associated to the now deleted records are cleaned up

The Student Activity record the for student is updated if the Section School Year is greater than the current Student Activity School Year.

A response to a Submit Student School Enrolment request identifies which records were successfully updated. For any records that were not successfully updated, the response identifies which validation rules failed.