Used to track each transition between schools, and transitions in and out of the Alberta education system.

Identifies a school that is taking responsibility for the overall educational programming of a student. In the event that a student is enrolled within more than one school, those schools work together to determine which school will be deemed the Responsible School.

“Currently responsible” means the school on the student’s latest responsible school record (based on the effective date) where the responsible school’s effective date is equal or prior to current date with a Has Responsible School = Yes.

This business object includes the following attributes:

This business object is referenced from other business objects via the following attributes:

The following rules are applied to control access to view/add/edit a Responsible School record.

To synchronize¹⁾ a Responsible School record, the user must:

• have access to the student AND
• have association to the student by one of:
  • By Last School Enrolment OR
  • By Ministry OR
  • By Student Creation OR
  • By Current School Enrolment OR
  • By Recent School Enrolment

To synchronize on the validation status of a responsible school record, the user must:

• be able to synchronize the associated responsible school record AND
• be able to update the associated responsible school record

To access a responsible school record, a user must:

• Have access to the student AND either:
  • Be attempting to access the current responsible school record for the student OR
  • Be attempting to access a record that they own (meaning the user is associated to the school code on the record or the school's governing school authority) OR
  • Be attempting to access a record immediately following (based on effective date) a record that they own, OR
  • Have an association to the student By Ministry OR
  • Have an association to the student By Student Creation OR
  • Have an association to the student By Current School Enrolment OR
  • Have an association to the student By Last School Enrolment OR
  • Have an association to the student By Recent School Enrolment

The Responsible School Validation Status can only be accessed by users that can also update the associated responsible school record.

To access the audit information, the user must meet the rules to update the associated responsible school record.

In order to add a new responsible school record, the Organization must have Access to the Student²⁾

In order to update an existing responsible school record (including deleted/undelete), a user must³⁾:

• Have Access to the Responsible School record AND either:
  • be tied to the organization on the record⁴⁾ OR
  • be tied to the organization that created the record ⁵⁾ OR
  • be attempting to access a record that is not tied to a school AND has an the student by one of the following:
    • By Last School Enrolment OR
    • By Ministry OR
    • By Student Creation OR
    • By Current School Enrolment OR
    • By Recent School Enrolment

In order to update the responsible school core alert's Responsible School Validation Status record, the user must be able to access the responsible school validation status.⁶⁾