The Responsible School Processor is responsible for assessing student’s data/current school enrolments and creating Responsible School information for the student, as appropriate. The processor operates under the following general rules:
This processor queries all students' responsible school information on a daily basis and:
The following table highlights the various scenarios that are considered by the Responsible School Processor when making changes to the student's Responsible School records. Unless the scenario is identified below, the Responsible School Processor will not make changes to the student's Responsible School records.
| Scenarios | |||||
|---|---|---|---|---|---|
| Criteria Considered | 1 | 2 | 3 | 4 | 5 |
| Current Responsible School? | Y | Y | Y | Y | N |
| Current Responsible School Code provided? | - | Y | Y | Y | N |
| Future Responsible School? | - | - | - | - | N |
| Student is Deceased? | Y | N | N | N | N |
| Student is Mature? | - | - | - | - | N |
| Currently Enrolled? | - | Y | N | N | Y |
| More than 1 current enrolment? | - | N | - | - | N |
| Current RS Enrolment? | - | N | N | N | - |
| Future RS Enrolment? | - | - | N | N | - |
| Student is 16 or Older? | - | - | N | Y | - |
| Out of School Longer than Grade Period? | - | - | Y | - | - |
| Student was enrolled in Grade 12? | - | - | - | Y | - |
The following diagram provides an overview of this processor's logic.
This diagram provides context only in the form of a higher-level picture, but the text that follows should be taken the formal details of the responsible school processor.
When:
Then, the Responsible School Processor will create a Deceased responsible school record.
When:
Then, the Responsible School Processor will create a New Responsible School record.
When:
Then, the Responsible School Processor will create a Unknown Responsible School record
When:
Then, the Responsible School Processor will create a Completed K-12 Responsible School record.
When:
Then, the Responsible School Processor will create a New Responsible School record.
This processor may:
The Responsible School Processor may create one of the following types of Responsible School records. Data Elements not included below are either set automatically be the system, or are left empty.
Where a student has been identified in the system as deceased (as per the responsible school processor logic above), a responsible school record is to be created for that student as follows
| Effective Date | Deceased Date, if it exists. Otherwise the earlier value of the current date OR the exit date of the last school enrolment record. |
| Has Responsible School | “No” |
| Transition Reason | Deceased |
Where the system has deemed that the student has completed high school (grade 12) and is no longer enrolled in school (as per the responsible school processor logic above), a responsible school record is to be created for that student as follows:
Where the system has deemed that the student is not attending any school and is under 16 years of age (as per the responsible school processor logic above), a new responsible school record is to be created for the student as follows:
Where the system has deemed that the student is attending a new school (as per the responsible school processor logic above), a new responsible school record is to be created for the student as follows:
| Effective Date | Start Date of the Student Enrolment Record | ||||||||
| Has Responsible School | “Yes” | ||||||||
| Transition Reason | The Transition Reason used will vary depending on the situation:
|
For every student who is assessed by the responsible school processor, the student’s responsible school processor next scan date must be re-assessed and updated accordingly:
The next scan date is to be set to NULL where the student is:
Otherwise, set the next scan date to the earliest of the following dates that are after the current date:
Where the responsible school processor has added a responsible school record for a student, the following status process trigger records must be created:
Where the responsible school processor has assessed a student’s information (whether a responsible school record was added or not) the following status process trigger records must be created:
