PASI Knowledge Base

Table of Contents

Edit School Transition

This screen (based on the PASIprep Edit Item Template will allow a PASIprep user to edit a School Transition record for a student.

Secured By

PASIprep users must satisfy the “Updating a Responsible School” Responsible School Data Access Rules and have the PASIprep Level 03A Permission - Manage School Enrolments in order to access this page.

If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep UI Guidelines.

Common Student Elements

Identifier Subtitle As described in the Page Title Header guideline.
Student Status Badges See Student Status Badges for full details on the status badges that can be displayed on a student record.

Edit School Transition

Has Responsible School Example

Out of Province Responsible School Example

Work Item Card

Responsible School work item cards will appear at the top of the Edit School Transition screen for every outstanding work item that exists for the selected record.

Note: There is the possibility that when the screen is initially loaded a work item may be in an Out of Date status. The screen will allow up to 5 seconds for the status to become Up to Date before proceeding with loading the screen. If the status of the work item is Out of Date after the 5 second wait, the screen will display an Out of Date status message. Refer to Navigation Between Bulk List of Items and Individual Item View to review the Out of Date message.

Data Field

DataDescription
Current Responsible School

Contains the school name from the most recent not-deleted responsible school record. Read only.

  • If the Responsible School? = Yes
    • if the most recent responsible school record contains a school code display the School Name for School Code (Responsible School).
    • if the most recent responsible school record contains a School Name, School City, School Province or School Country display the information available seperated by commas.
    • If there is no School Name display “Unknown School” in place of the the school name.
  • If the Responsible School? = No or Unknown
    • if the student does NOT have a school code or School Information in their most recent Responsible School record then display “No school information provided”.
    • If the student does not have any Responsible School records then display “No record found.”
Transition Information
Effective DateThis date is always editable. Refresh the “Which School is Responsible?” list whenever the Effective Date is added or updated.
As of this Effective Date, is there a Responsible School? Yes or No value is available for selection.
* Defaulted to the Has Responsible School? value when editing a record. * If ‘Yes’ is selected the user has the option of selecting a school enrolment or entering the responsible school information * If the user selects ‘Yes’ for this question they must select a school enrolment or provide non-Alberta school information. * If ‘No’ is selected the user has the option of entering the responsible school information but not the school enrolment information * If ‘Unknown’ is selected the user has the option of entering the responsible school information but not the school enrolment information
Transition Reason

The reason for the student's transition.
The following values are not available in the dropdown:

School Information
Which School is responsible?Dropdown list containing a unique set of school names and school enrolment start dates formatted: 'School Name (SchoolCode) – Start Date: {Start Date}', sorted ascending by school name. * The user may only select a school enrolment if they selected “Yes” for the question: As of this Effective Date, is there a Responsible Schooll? and have entered a valid Effective Date. * If the Effective Date falls within the start and exit date of a current (active) school enrolment populate the list with: * A dropdown containing all current (active) and all future school enrolments. * If the Effective Date falls within the future school year populate the list with: * A dropdown containing school enrolments that are effective during that time period1) * If the Effective Date specified is for a past school year populate the list with: * A dropdown containing school enrolments that were effective during that time period (Effective Date that falls within the range of the school enrolment’s Start and Exit Date) * If the Effective Date specified is blank: * The dropdown list will remain blank
AuthorityDisplayed only when a school enrolment is selected. Read only - linked to school selected for - Which School is responsible? Field is hyper-linked to associated PED Authority screen.
SchoolDisplayed only when a school enrolment is selected. Read only - is the school selected for - Which School is responsible? Field is hyper-linked to to associated PED Authority screen
School NameDisplay only when a school enrolment is not selected. No default. Field can be edited when - As of this Effective Date, is there a Responsible School? = 'No'. Free form text field.
School Country

Defaulted to blank, user must specify. Field can be edited when - As of this Effective Date, is there a Responsible School? = 'No'. Drop down list of values.|

School State/Province Display only when a school enrolment is not selected from the “Which School is responsible?”. Defaulted to blank, user must specify. Field can be edited when - As of this Effective Date, is there a Responsible School? = 'No'. Free form text field except when Country = Canada then it becomes a drop down list.
School CityDisplay only when a school enrolment is not selected. Defaulted to blank, user must specify. Field can be edited when - As of this Effective Date, is there a Responsible School? = 'No'. Free form text field.
Reference #Read only GUID for the record in context.

Actions Toolbox

  1. [CANCEL]
    • Selecting the Cancel action redirects the user as per the UI Navigation guidelines without saving any changes.
  2. [SAVE]
    • Clicking on this will validate the data the entered by the user.
    • The new record will be displayed in the [Responsible Schools] grid.
    • The ‘Has Responsible School’ field is derived using the following logic:
Is this student planning to attend school?YesYesYes
Which school is responsible?Enrolment selected for an Alberta School.Enrolment not selected for an Alberta School. Out of Province selected.
Has Responsible School? = YesNoYes
Is this student planning to attend school?YesYesYes
Which school is responsible?Out of Country selected.City (No country and province). School Name (no country and province).
Has Responsible School? = YesUnknownUnknown
Is this student planning to attend school?NoUnknown
Which school is responsible?Enrolment not available to select.Enrolment not selected for an Alberta School.
Has Responsible School? = NoUnknown

1. Enrolment record needed for Alberta schools.
2. School - for out of province is sufficient.

The user will be redirected as per the UI Navigation guidelines.

Google Analytics

Page view tracking as described in PASIprep Analytics.

,
1)
Effective Date that falls within the range of the school enrolment’s Start and Exit Date
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