Table of Contents
Request Disposal of Eligible Documents
This screen allows a PASIprep user to request disposal of documents that are eligible to be disposed of. Eligible documents include Student Documents that:
- Have a Scheduled Disposal Date that is the current date or earlier, and
- Do not have Disposal Requested On Date and Requested By values
- Are not associated to a student with an active Student Hold with a Student Hold Type of Official Mark Hold or Student Document Disposal
- An active Student Hold is one with an Expiry Date that is the same as or after the current date.
- Have a Disposal Action of “Destroy All”
Secured By
PASIprep users must have PASIprep Level 48 Permission - Dispose Student Documents **OBSOLETE** to access this screen. If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep UI Guidelines.
Informational Message
The following informational messages is presented on the screen:
Please note that the counts displayed on this screen are approximate and may not reflect changes made since this screen was loaded.
Documents Eligible For Disposal
This section of the screen displays the total documents eligible for disposal and the total students that have documents eligible for disposal.
Data Grid
* displayed by default
| Field Name | Description |
|---|---|
| Document Type* | The name of the document to be disposed |
| Total Documents* | The number of eligible documents of the specified Document Type. |
| Total Students* | The number of students with an eligible document of the specified Document Type. |
This grid is sorted based on Document Type.
Students Excluded From Disposal
Students on this grid do not qualify to have their documents disposed as they currently have an active Student Hold.
Data Grid
* displayed by default
| Field Name | Description |
|---|---|
| ASN* | The Alberta Student Number for the student. Displays as a link to the Student if the user meets the Access to the Student (Moved) data access rules. |
| Student Name* | The Preferred Name of the student. This is presented as a link only when the user meets the data access rules to view a student. |
| Student Last Name | The last name of the student's Preferred Name |
| Student Name Suffix | The suffix of the student's Preferred Name |
| First Name | The first name of the student's Preferred Name |
| Middle Name | The middle name of the student's Preferred Name |
| Reason* | Displays the Student Hold Type from the active Student Hold record. If there is a Student Hold of both types the StudentDocumentDisposalOverride (Student Hold Type) type will be displayed. In order to see data within this field the user must have PASIprep Level 32 Permission - Manage Student Hold Information. |
Action Tool Box
| Request Disposal | Processes the requests to dispose the eligible documents and creates a Student Document Disposal Audit Event record for each eligible document. |
|---|---|
| Cancel | When selected, this action will not process any of the eligible documents and re-directs the user to the PASIprep Homepage. |