Edit Transcript Order Item

The Edit Transcript Order Item screen (based on the PASIprep Edit Item Template) will allow a PASIprep user to edit a Document Order Item after the Document Order has a Order Status of Ordered state.

Browser Title Edit Transcript Order Item - PASIprep
Page Title Edit Transcript Order Item
Subtitle Student Identifier Subtitle

Security Requirements

To access this screen, PASIprep users must:

If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep UI Guidelines.

Data Fields

Delivery Information

This section of the screen includes information defining who and how the transcript will be delivered and contains the following editable fields:

Recipient *

This field is a drop down containing the following values in the following order:

Other Recipient Name
  • This field is visible and is mandatory when the Recipient is Other
  • Otherwise, this field is hidden and is considered optional.
Document Order Item Delivery Method *

Recipient Address

This section contains the Recipient Address Details that will be used to mail the transcript. This section (including the header ane the fields) is not visible when the Document Order Item Delivery Method is Electronic or Digital Transcript PDF.

When visible, and the Recipient is the Student, the fields are defaulted from the student's Preferred Mailing Address as long as the preferred mailing address does not have an Expiry Date (Student Address) in the past. Otherwise (either the Recipient is not the student or the student's preferred mailing address has expired), the field do not have a default value other than Country which defaults to Canada.

When visible, this section includes the following editable fields for the Recipient Address Details:

Country *
Street *
City
  • This field is mandatory if the Country selected is Canada or the United States. Otherwise, this fields is optional.
Province
  • This field is mandatory if the Country selected is Canada or the United States. Otherwise, this fields is optional.
  • This field is labelled Province when the Country selected is Canada.
  • This field is labelled State when the Country selected is the United States.
  • This field is labelled Region when the Country selected neither Canada nor the United States.
Postal Code
  • This field is mandatory if the Country selected is Canada or the United States. Otherwise, this fields is optional.
  • This field is labelled ZIP Code when the Country selected is the United States.
  • This field is labelled Postal Code when the Country selected is not the United States.

Transcript Information

This section of the screen contains information that defines how the transcript itself will be delivered and includes the following editable fields:

Order Information

This section includes information about the document order item itself. This section includes the following read-only fields:

Document Order Item Total Amount *
Reorder Of Document Order Item This field is only displayed if it contains a value (i.e. the order item was created via the Reorder Document Order Item dialog).
Reorder Reason This field is only displayed if it contains a value (i.e. the order item was created via the Reorder Document Order Item dialog).
Document Order Item Number This field is only displayed when the Document Order Item being edited is associated to a Document Order that has an Order Status of Ordered.

Actions Toolbox

The following actions are available from the actions toolbox on this page.

Cancel

When selected, this action will close the Edit Transcript Order Item screen and return the user to the View Document Order Item screen.

Save

When selected, this action will apply the following validation rules:

If the validation fails, the error messages are displayed.

If the validation passes and the Document Order Item Delivery Method is neither Electronic or Digital Transcript PDF the user will prompted to confirm the mailing address entered via the Address Confirmation Dialog.

If not confirmed, the Edit Transcript Order Item screen will remain open.

If confirmed (or when the Document Order Item Delivery Method is Electronic or Digital Transcript PDF) an attempt to update Document Order Item is made1), using the following information:

Recipient Type Calculated by the system
Recipient Is Student

Based on the Recipient selected:

Document Order Item Recipient Client Identifier

Based on the Recipient selected:

Document Order Item Recipient Institution Identifier

Based on the Recipient selected:

Document Order Item Digital Transcript Consumer

Based on the Recipient selected:

Document Order Item Recipient Name

Based on the Recipient selected:

Document Order Item Delivery Method As provided on screen
To Be Issued As provided on screen / calculated by the system
Document Processing Timeframe

Based on To Be Issued:

Control Schedule Identifier

Based on To Be Issued:

Document Order Item Document Language As provided on screen
Provided Consent for School Release As provided on screen
Number of Copies As provided on screen
Document Order Item Total Amount Calculated by the system
Recipient Address Details

The address details are dependent upon the type of Recipient selected:

Reorder Of Document Order Item From the value on screen (provided via the Reorder Document Order Item dialog.)
Reorder Reason

If the validation is successful:

  • If the Delivery Method is a value other than Electronic or Digital Transcript PDF:
    • The Confirm Transcript Recipient Address dialog will be opened.
    • If the user selects ‘No’ on the dialog, the screen remains open and the user can continue entering details.

If the Delivery Method is Electronic or Digital Transcript PDF, or the user selects ‘Yes’ on the Confirm Transcript Recipient Address dialog, the associated Document Order Item will be updated.

If the update is rejected, the user remains on the Edit Transcript Order Item screen and the rejections are displayed.

If the update is successful, the View Document Order Item screen is displayed for the updated Document Order Item.

1)
this is done by using the internal Update Document Order Item service