The user may select the Student Documents tab from the View Student screen to view a list of student documents for the student. The purpose of the Student Documents tab is to provide access to the student's uploaded digital documents.

To view student documents, the user must have PASIprep Level 45 Permission - View Student Documents.

Should the student have an active Student Hold with a Student Hold Type of Student Document Disposal Override, the following information massage will appear at the top of the screen:

Note: This message will only appear if the user has PASIprep Level 48 Permission - Dispose Student Documents **OBSOLETE**.

Where at least one of the following is true the work item indictor (icon) is displayed on the View Student - Student Documents tab:

• An outstanding Student Document Quality Assurance record existing in the status of pending on at least one of the Student Documents that the user can complete (as per the complete quality assurance section of the student document quality assurance data access rules)
• An outstanding student document problem report exists on at least one of the Student Documents
• Important: In the future, if any student-document specific warnings/advices are introduced, the following logic needs to be added: An outstanding core alert exists for at least one of the documents for the student.

Records returned on the grid meet the Access to a Record section of the Student Document Data Access Rules. This includes deleted records.

The following Student Document Information data is presented in the grid in the following column order:
* indicates that the column is displayed by default.

Field Name	Description
{Checkbox}	Displays the checkbox icon to select the student document for further actions. This checkbox is unchecked by default, but may be checked by the user.
*	Displays a View icon for the record. When selected by the user, this opens either the: 1) the View Student Document Details tab page for the record if there are no pending Quality Assurance or Document Problem items, or 2) the View Student Document Details - Metadata Tab tab page for the record if there are pending Quality Assurance or Document Problem items.
{Edit Icon}	Displays the Edit icon to edit the student document record. When selected by the user, this opens the Edit Student Document page for the record. This column is available where the user has the PASIprep Level 50 Permission - Manage Student Documents permission or PASIprep Level 52 Permission - Contribute to Student Documents. The Edit icon is only visible for a record if the user meets the update rules of the Student Document Data Access Rules and has either: PASIprep Level 50 Permission - Manage Student Documents permission or PASIprep Level 52 Permission - Contribute to Student Documents and the user created the document in PASI. The Edit icon is not available if the record is in a deleted state.
{Work Item}*	Displays the appropriate work item icon where at least one of the following is true: An outstanding Student Document Quality Assurance record existing in the status of pending on at least one of the Student Documents that the user can complete (as per the complete quality assurance section of the student document quality assurance data access rules) An outstanding student document problem report exists on at least one of the Student Documents An outstanding core alert exists on the student document.
Document Type*	Displays the document name for the document type.
Title*	Displays the user provided title for a document.
Linked To Organization*	Displays the K12 organization name and code that the student document is linked to into PASI.
Linked to Organization Code	Displays the K12 organization code that the document is linked to into PASI.
Linked to Organization Name	Displays the K12 organization name that the document is linked to into PASI.
Relevant?*	Indicates if the document is relevant to the Student Record.
Linked to School Year*	Displays the school year that the student document is tied to.
Document Date*	Displays the date that the document was generated on or effective on.
Expiry Date*	Displays the date on which the document is considered expired (for example a student visa) and should not be used anymore.
Deleted?*	Displays 'Yes' if the document is deleted or 'No' if the document is not deleted.
Document Language	Displays which language the document should be produced in.
Digitized?	Indicates if the uploaded document is a digitized version of a physical (hard copy) document. If not, then the document is digital born.
Image Page Count	Displays the count of images in the digital file. Ideally, PASI performs the count. (IMT Standard A000013).
Exempt from Quality Assurance?	Indicates that the document is considered exempt from quality assurance. For example, a School's SIS generates progress reports and directly submits them to PASI would be exempt from QA.
Text Searchable?	Indicates that the document has associated text that can be searched. For example, a document that has been OCR'd is text searchable.
Quality Assurance Status	Displays the current Student Document Quality Assurance Status for a Student Document in PASI, which is the latest Student Document Quality Assurance record for the document.
Original File Name	Displays the name of the digital file as it was imported into PASI. (IMT Standard A000013 – for Digitized document)
Last Updated Date*	Displays the Student Document Last Updated On and time for the student document record.
Reference ID	Displays the Globally Unique Identifier (GUID) used to reference the Student Document record.

This data grid supports user defined views as well as the following pre-defined views.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view does not include any data filters.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Relevant column is filtered to only show documents that are flagged as relevant.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Work Items column is filtered to only show documents that contain a Warning Indicator.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Admin.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Custody.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Discipline.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Identity.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Individualized Program Plans.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Medical.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of School Reports.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Second Language Documents.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Specialized Assessments.

This view includes the following columns:

• View Column
• Edit Column
• Work Item Column
• Document Type
• Title
• Linked to Organization
• Relevant?
• Linked to School Year
• Document Date
• Expiry Date
• Deleted?
• Last Updated

This view sorts the data:

• By Document Date in descending order, then
• By Last Updated in descending order

This view applies the following data filters:

• The Document Type column is filtered to only show documents with a Document Type in the Document Category of Standardized Assessments.

None.