View Student - Student Information Access Tab

The Student Information Access tab is a sub-section tab of the View Student screen.

It contains 3 grids including:

Secured By

Any user that has access to the View Student page for the student in focus can access this tab.

Common Student Elements

Identifier Subtitle As described in the Page Title Header guideline.
Student Status Badges See Student Status Badges for full details on the the status badges that can be displayed on a student record.

Sections

myPass Connections - Data Grid

The myPass Connection data grid displays connections associated to a student. The records in the grid are visible to the user based on the myPass Connection Data Access Rules.

When the user does not have access to view the student's myPass connections a message is displayed.

Data Fields

Default Sort Order

The default sort order is based on myPass Connection Type (User Type) sequence, and then the Connection Status sequence.

Emphasized/Emphasized Rows

Rows with records for an Active myPass Connection are emphasize while those with records for an Expired myPass Connection are de-emphasized

Deleted Records

Deleted records are displayed based on the PASIprep Business Object Grid UI Guidelines

Grid Actions

The following actions can be performed to manage myPass connections. All actions use the Update myPass Connection service to update the record.

Suspend

When selected, this action will submit a request to update the Suspended On element on the myPass connection record which will be set to the current date time.

This action is available when:

When clicked, the following validations are performed:

Reactivate

When selected, this action will submit a request to clear the ‘Suspended On’ element on the myPass connection record.

This action is available when:

When clicked, the following validations are performed:

Delete

When selected, this action will set the myPass Connection and associated Authorized User records to deleted.

This action is available when:

When clicked, the following validations are performed:

One-time Detailed Academic Report (DAR) Access - Data Grid

The grid uses the Get Detailed Academic Report External Access Audit services to show the organizations that has accessed the DAR when they had no association to the student (see Student Profile on more details regarding unassociated users accessing a student's DAR).

Entries in this table are not grouped; if an organization accesses the student's DAR more than once without association, they will appear more than once in the grid.

Grid Access

Secured By

PASIprep users must have Access to the Student (Moved) AND the PASIprep Level 45 Permission - View Student Documents in order to access this page for the student.

Data Fields

The following data is presented in the table inside the “Special Requests for Information” section

Field Description Field Format Data Security(Optional)
OrganizationThis corresponds to the effective organization name tied to the audit record in the Student Access Request table.String None
Date of Access

This is date that the access was made; the assumption we’re making is that this field will never be updated.
The date will show the day that the access occurred (taking the UTC date and normalizing it to the day in Mountain Time).

LastUpdateUTC Date None
User

This displays the extranet user that request access to the DAR report.

Extranet/Firstname.Lastname None

This is a tab in the View Student screen to display the Student Record Access Requests for the student.

The Student Record Access Request History grid is sorted by Requested on Date in descending order.

Grid Access

Access Rules

The records returned on this screen are restricted by the student record access request data access rules.

Secured By

PASIprep users must have Access to the Student (Moved) AND the PASIprep Level 45 Permission - View Student Documents in order to access this page for the student.

Data Fields

The Student Record Access Request History shows a list of Student Record Access Requests that are linked to the student's primary ASN.

The following information is available in this section of the screen:
Note: * denotes as fields that are displayed by default on the data grid.

Field Description Field Format Data Security(Optional)
{View Icon}*Link to View Request (Alberta Student Link)IconAvailable if the user has PASIprep Level 47 Permission - Manage Student Document Access Requests
Requested On Date* Requested On Date and Time yyyy-mm-dd hh:mm AM/PM None
Requestor Organization* Requestor Organization stringNone
Requestor Name*Requestor Name from request record entered by the requestor. {Last Name}, {First Name} {Middle Name}None
Requestor Last Name Requestor Last Name entered by the requestor. string None
Requestor First Name Requestor First Name entered by the requestor. string None
Requestor Middle Name Requestor Middle Name entered by the requestor. string None
Request Status* Alberta Student Link Request Status Note: 'Expired' Request Statuses indicate the request was 'Approved' at one time but has since expired and can no longer be downloaded. stringNone
Request Status Date

Displays the effective date of the current Request Status.
When the Request Status is ‘Approved’ display the Approved On Date/Time in the Request Status Date field.
When the Request Status is ‘Declined’ display the Last Updated On Date/Time in the Request Status Date field.
When the Request Status is ‘Cancelled’ display the Last Updated On Date/Time in the Request Status Date field.
When the Request Status is ‘Submitted’ the Request Status Date is hidden.

yyyy-mm-dd hh:mm AM/PMNone
Last Alberta School Attended* The Alberta school name and code that the student last attended (K to 12 Organization ID) as selected by the requestor. School Name(S.nnnn) None
Last Alberta School Attended Code The Alberta school code that the student last attended (K to 12 Organization ID) as selected by the requestor. S.nnnn None
Last Alberta School Attended Name The Alberta school name that the student last attended (K to 12 Organization ID) as selected by the requestor. School Name None
Reference # Unique Reference ID for the student record access request. Integer None

Change History

  • Release 7.02 - Created
    • View Student - Student Information Access tab created
    • View Student - myPass Connections tab removed (grid added to View Student - Student Information Access tab)
    • View Student - Student Record Requests tab removed (grid added to View Student - Student Information Access tab)