The Student Information Access tab is a sub-section tab of the View Student screen.

It contains 3 grids including:

• the myPass Connections grid,
• the 'One-time Detailed Academic Report (DAR) Access' grid and
• the Alberta Student Link Requests grid.

Any user that has access to the View Student page for the student in focus can access this tab.

The myPass Connection data grid displays connections associated to a student. The records in the grid are visible to the user based on the myPass Connection Data Access Rules.

When the user does not have access to view the student's myPass connections a message is displayed.

• Checkbox
  • Only one record can be selected at a time
• View Icon
  • Links to the View myPass Connection page for the record
  • View Icon is not displayed for Authorized Users who have not activated their myPass Connection
• myPass Connection Connection Status
• User Type
• myPass Connection Relationship to Student
• myPass Connection Name
• myPass Connection Education Account
• myPass Connection Activated On
• myPass Connection Terms and Conditions Accepted On hidden by default
• myPass Connection Expiry Date
• myPass Connection Suspended On
• myPass Connection Last Access Date
• myPass Connection Last Updated On hidden by default
• myPass Connection Reference ID hidden by default

The default sort order is based on myPass Connection Type (User Type) sequence, and then the Connection Status sequence.

Rows with records for an Active myPass Connection are emphasize while those with records for an Expired myPass Connection are de-emphasized

Deleted records are displayed based on the PASIprep Business Object Grid UI Guidelines

The following actions can be performed to manage myPass connections. All actions use the Update myPass Connection service to update the record.

When selected, this action will submit a request to update the Suspended On element on the myPass connection record which will be set to the current date time.

This action is available when:

• The user is permitted to update the record based on the myPass Connection Data Access Rules
• The Suspended On date is not set
• The myPass connection is not deleted.

When clicked, the following validations are performed:

• Rule 3004 - PASI Core Version Mismatch
• Rule 4001 - Unable To Save
• Rule 9014 - PASI Core Out of Date
• Rule 60020 - Cannot Suspend or Reactivate Deleted myPass Connection
• Rule 80020 - Pending Connection Can Only be Deleted

When selected, this action will submit a request to clear the ‘Suspended On’ element on the myPass connection record.

This action is available when:

• The user is permitted to update the record based on the myPass Connection Data Access Rules
• The Suspended On date is set
• The myPass connection is not deleted.

When clicked, the following validations are performed:

• Rule 3004 - PASI Core Version Mismatch
• Rule 4001 - Unable To Save
• Rule 9014 - PASI Core Out of Date
• Rule 60020 - Cannot Suspend or Reactivate Deleted myPass Connection
• Rule 80020 - Pending Connection Can Only be Deleted
• Rule 80021 - Cannot Reactivate a Suspended 'Authorized User' myPass Connection

When selected, this action will set the myPass Connection and associated Authorized User records to deleted.

This action is available when:

• The user is permitted to update the record based on the myPass Connection Data Access Rules
• The myPass connection is not deleted.

When clicked, the following validations are performed:

• Rule 3004 - PASI Core Version Mismatch
• Rule 4001 - Unable To Save
• Rule 9014 - PASI Core Out of Date
• Rule 60098 - Cannot Delete Connection

The grid uses the Get Detailed Academic Report External Access Audit services to show the organizations that has accessed the DAR when they had no association to the student (see Student Profile on more details regarding unassociated users accessing a student's DAR).

Entries in this table are not grouped; if an organization accesses the student's DAR more than once without association, they will appear more than once in the grid.

PASIprep users must have Access to the Student (Moved) AND the PASIprep Level 21 Permission - Access Student via myPass in order to access this page for the student.

The following data is presented in the table inside the “Special Requests for Information” section

This is a tab in the View Student screen to display the Student Record Access Requests for the student.

The Student Record Access Request History grid is sorted by Requested on Date in descending order.

The records returned on this screen are restricted by the student record access request data access rules.

PASIprep users must have Access to the Student (Moved) AND the PASIprep Level 45 Permission - View Student Documents in order to access this page for the student.

The Student Record Access Request History shows a list of Student Record Access Requests that are linked to the student's primary ASN.

The following information is available in this section of the screen:
Note: * denotes as fields that are displayed by default on the data grid.

Field	Description	Field Format	Data Security(Optional)
{View Icon}*	Link to View Request (Alberta Student Link)	Icon	Available if the user has PASIprep Level 47 Permission - Manage Student Document Access Requests
Requested On Date*	Requested On Date and Time	yyyy-mm-dd hh:mm AM/PM	None
Requestor Organization*	Requestor Organization	string	None
Requestor Name*	Requestor Name from request record entered by the requestor.	{Last Name}, {First Name} {Middle Name}	None
Requestor Last Name	Requestor Last Name entered by the requestor.	string	None
Requestor First Name	Requestor First Name entered by the requestor.	string	None
Requestor Middle Name	Requestor Middle Name entered by the requestor.	string	None
Request Status*	Alberta Student Link Request Status Note: 'Expired' Request Statuses indicate the request was 'Approved' at one time but has since expired and can no longer be downloaded.	string	None
Request Status Date	Displays the effective date of the current Request Status. When the Request Status is ‘Approved’ display the Approved On Date/Time in the Request Status Date field. When the Request Status is ‘Declined’ display the Last Updated On Date/Time in the Request Status Date field. When the Request Status is ‘Cancelled’ display the Last Updated On Date/Time in the Request Status Date field. When the Request Status is ‘Submitted’ the Request Status Date is hidden.	yyyy-mm-dd hh:mm AM/PM	None
Last Alberta School Attended*	The Alberta school name and code that the student last attended (K to 12 Organization ID) as selected by the requestor.	School Name(S.nnnn)	None
Last Alberta School Attended Code	The Alberta school code that the student last attended (K to 12 Organization ID) as selected by the requestor.	S.nnnn	None
Last Alberta School Attended Name	The Alberta school name that the student last attended (K to 12 Organization ID) as selected by the requestor.	School Name	None
Reference #	Unique Reference ID for the student record access request.	Integer	None

• Release 7.02 - Created
  • View Student - Student Information Access tab created
  • View Student - myPass Connections tab removed (grid added to View Student - Student Information Access tab)
  • View Student - Student Record Requests tab removed (grid added to View Student - Student Information Access tab)