This service is used to submit information about a new student to the PASI Core and to capture the Alberta Student Number (ASN) generated for the new student.

The service can be accessed by systems with the Submit Student User role.

The information provided as part of the request includes detailed information about the new Student (items marked with an * are mandatory):

• The Student Identity data elements:
  • Birth Date *
  • Student Identity Source Document Number
  • Document Type *
  • Name Effective On *
  • Is Name Exact *
  • Student Identity Source Document Issued Date
  • Current Identity Name *
• A Student Name - When provided, the name will be used as the student's Preferred Name. If not provided, the Current Identity Name will be used as the student's Preferred Name.
• A Student Address to be used as the student's Preferred Mailing Address - Required only if also providing a Student Alternate Mailing Address.
• An alternate Student Address
• A Student Phone Number to be used as the student's Preferred Phone Number.
• A Student Email to be used as the student's Student Email.
• A Student Citizenship record
• Section 23 Eligibility (Student)
• Gender *
• An Information Disclosure Restriction record.
• A list of Secondary Students for other student's that are known to not be the student being created.

Note: for Student Address the following processing is done to determine the Address Format of the Student Address:

• If the value of the Country = Canada (case insensitive), then set the value of Address Format equal to Mail-CA (Address Format)
• If the value of the Country = United States (case insensitive), then set the value of Address Format equals to Mail-US (Address Format)
• If the value of the Country does not match any of the following values (case insensitive), then set the value of Address Format equals to Mail-International (Address Format).
  • Canada
  • United States

The information submitted is validated against the following rules:

• Rule 9009 - Deactivated ASN
• Rule 9014 - PASI Core Out of Date
• Rule 11001 - Invalid Address Type
• Rule 11002 - Invalid Character in Address
• Rule 11003 - Missing Address Details
• Rule 11004 - Invalid Length for a Canadian Postal Code
• Rule 11005 - Invalid Format for a Canadian Postal Code
• Rule 11006 - Invalid Format for an United States Postal Code
• Rule 11007 - Invalid Address Expiry Date
• Rule 11008 - Invalid Length for Canadian or US Province/State
• Rule 11015 - Leading/Trailing Spaces in Street Information
• Rule 11016 - Multiple Spaces in Street Information
• Rule 11021 - Unreasonable Address Effective date for student date of birth
• Rule 11029 - Invalid Alternate Mailing Address
• Rule 11101 - Invalid Information Disclosure Information Expiry Date
• Rule 11104 - Invalid Information Disclosure Restriction Expiry Date
• Rule 11111 - Inactive Disclosure Restriction Record
• Rule 11113 - Unreasonable Disclosure Restriction Effective date for date of birth
• Rule 11116 - Invalid Disclosure Restriction Effective Date
• Rule 11120 - Missing Information Disclosure Restriction Details
• Rule 11203 - Period in Name
• Rule 11204 - Leading Space in Name
• Rule 11206 - Trailing Space in Name
• Rule 11207 - Repeated Spaces in Name
• Rule 11208 - Name starts with a Hyphen
• Rule 11217 - Birth Date in the Future
• Rule 11218 - Identity Name is a Duplicate
• Rule 11219 - Name ends with a Hyphen
• Rule 11220 - Repeated Hyphens in Name
• Rule 11221 - Space Beside Hyphen in Name
• Rule 11222 - Repeated Apostrophes in Name
• Rule 11223 - Stand Alone Apostrophe in Name
• Rule 11224 - Name starts with a Period
• Rule 11225 - Invalid Source Document Type
• Rule 11231 - Student Date of Birth can't be before 1890
• Rule 11233 - Identification Document Issue date cannot be before student's date of birth
• Rule 11251 - Phone Numbers Starts with an Invalid Character
• Rule 11252 - Invalid Length for NANP Phone Number
• Rule 11253 - Invalid 2nd Character for International Phone Number
• Rule 11254 - Invalid Character in Phone Number
• Rule 11255 - Invalid Character in Extension
• Rule 11256 - Invalid Phone Number Expiry Date
• Rule 11261 - Unreasonable Phone Number for effective date for date of birth
• Rule 11301 - Invalid Organization Submitting Section 23
• Rule 11326 - Missing Document Expiry Date
• Rule 11332 - Invalid Document Expiry date
• Rule 11401 - Duplicate Student
• Rule 11402 - Limited Access Authorities Cannot Acknowledge ASNs
• Rule 11403 - Duplicate Student
• Rule 11404 - Student cannot be created
• Rule 11405 - Student cannot be created
• Rule 12006 - Cannot Submit Source Document Type

If the information is successfully validated, the PASI Core will store the information and assign the student an ASN which will be returned in the response.

If the information is successfully validated, the PASI Core will store the information and assign the Student an ASN which will be returned in the response. The Student Name that was provided will be identified as the Original Name.

• Storing Citizenship Status from older end point:
  • When storing the Student Citizenship information, set Student Citizenship Status and Guardian Citizenship Status based on the mapping defined in the below table to determine the values for Student Citizenship Status and Guardian Citizenship Status:

• Save the Student Citizenship Status value from the request to the Student Legacy Citizenship Status data element.

If the information is successfully validated, then the Expiry Date value (provided in the service request) is stored in the Expiry Date Override (Student Address) field.

When creating a new student, the student's Synchronization Status will be set based on their Birth Date and Gender:

• If the student’s Gender is U or X:
  • the Student's Synchronization Status will be set to Disabled
  • A student audit event will be created:
    • Audit Subject = SubmitStudentSyncStatus
    • Audit Action = U
    • Audited Values includes SynchronizationStatus

• Otherwise, if the student’s Gender is not U or X:
  • If the student is 13 years old (or older) the Synchronization Status is set to On.
  • Otherwise (the student is under 13), the Synchronization Status is set to Off.

When a student is created, this service calculates and records the Scheduled Student Record Disposal Date based on the student's birth date.

When a new student is created, a Student Status Processor Trigger is created to trigger recalculation of the Validation Status for the Student.

The usage of this service is audited using Service Auditing including the auditing of Caller Information.

Service updates are audited by creating a Student Audit Event with an Audit Subject of “CreateStudent (Audit Subject)” and the Audited Values containing all the attributes provided to the service.

This service creates the Student Activity record based on the Current School Year. In the event that there is more than 1 Current School Year, the earliest school year is used.

A response to a Create Student request identifies if the request was successfully applied. When successful the response will contain the Alberta Student Number (ASN) assigned to the new student record. If not successful, the response identifies which validation rules failed.