Mailing Address
Secured By
Common Student Elements
Content Section
Student Address Caution Information Card
Student Mailing Address Work Item Card
Data Fields - Canadian Mailing Address
Data Fields - American Mailing Address
Data Fields - International Mailing Address
Physical Address - Rural Alberta Address
Data Fields - Rural Alberta Address
Data Fields - Physical Address - ATS Address
Google Map
Cancel Function
Save Function
Google Analytics

Edit Student Address

This page is accessed from:

This screens allows user to edit an existing Student Address record and its unacknowledged work items.

The screen presents the data using the PASIprep Edit Item Template.

This page uses the Submit Mailing Address and Submit Preferred Mailing Address services.

Mailing Address

Secured By

User can access this page if they meet the Student Address Data Access Rules to update the record and have the PASIprep Level 02 Permission - Modify Student.

Common Student Elements

Identifier Subtitle	As described in the Page Title Header guideline.
Student Status Badges	See Student Status Badges for full details on the status badges that can be displayed on a student record.
Student Work Items	See Student Work Items for full details on the work items that can be displayed on this screen for the “Address” business area.

Content Section

Student Address Caution Information Card

Student Address Caution item card(s) will appear at the top of the Edit Student Mailing screen if a work item(s) exist for the selected record.

The Get Student Personal Profile service is used to obtain Student personal information including Contact Information which includes:

Phone Information
Address Information

For Parent/Guardians identified as Has Same Mailing Address as Student, or both Mailing and Physical Address, as the Student, a Caution Message will appear at the top of the page warning the user that changing the Student's Mailing Address will also update the Parent/Guardian Mailing Address.

The message will also list which Parent/Guardians will be impacted and also which address(es).

Student Mailing Address Work Item Card

Student Mailing Address work item card(s) will appear at the top of the Edit Student Mailing Address screen if a work item(s) exist for the selected record.

There is the possibility that when the screen is initially loaded a work item may be in an Out of Date status. The screen will allow up to 5 seconds for the status to become Up to Date before proceeding with loading the screen. If the status of the work item is Out of Date after the 5 second wait, the screen will display an Out of Date status message. Refer to Navigation Between Bulk List of Items and Individual Item View to review the Out of Date message.

Refer to Student Data Access Rules (Moved) for rules around viewing and editing work items in PASIprep.

Data Fields - Canadian Mailing Address

The following information is entered for a Canadian student mailing address ¹⁾.

Data	Description
Alberta Student Number	The ASN for the student that the record is being created for.
Address Type*	A dropdown that displays the Address Type ²⁾ values.
Address Format*	A dropdown that displays the Address Format
Street*	Multi-line string field. Accepts up to 140 characters. Populates the Street value.
City*	String field. Accepts up to 60 characters. Populates the City value.
Province*	Dropdown containing a list of all active Canadian provinces. Defaults to “Alberta”. Populates the State/Province value.
Country*	Display Only.When Canadian Mailing address is chosen the field defaults to “Canada”. Populates the Country value.
Postal Code*	String field. Accepts up to 15 characters. Populates the Postal Code value.
Effective Date*	Mandatory date field, defaulting to the current date. Represents the Effective Date (Student Address).
Expiry Date Override	Optional date field, defaulting to blank. Expiry Date entered must be later than the Effective Date. Represents the Expiry Date Override (Student Address).
Address Location	Address Location identifies the location of the Student Address.

* - denotes mandatory field

Data Fields - American Mailing Address

The following information is entered for an American Mailing Address ³⁾, where a Country value of “United States” is selected, some fields will appear differently.

Data	Description
Alberta Student Number	The ASN for the student that the record is being created for.
Address Type*	A dropdown that displays the Address Type ⁴⁾ values.
Address Format*	A dropdown that displays the Address Format
Street*	Multi-line string field. Accepts up to 140 characters. Populates the Street value.
City*	String field. Accepts up to 60 characters. Populates the City value.
State*	Dropdown of a list of active American state values. Defaults to the first value in the list. Populates the State/Province value.
Country*	Display only. Set to 'United States' when American Mailing Address is chosen.
Zip Code*	String field. Accepts up to 15 characters. Populates the Postal Code value.
Effective Date*	Mandatory date field, defaulting to the current date. Represents the Effective Date (Student Address).
Expiry Date Override	Optional date field, defaulting to blank. Expiry Date entered must be later than the Effective Date. Represents the Expiry Date Override (Student Address).
Address Location	Address Location identifies the location of the Student Address.

* - denotes mandatory field

Data Fields - International Mailing Address

The following information is entered for an International student mailing address ⁵⁾ (where the user selects a Country value that is not “Canada” or “United States”).

Data	Description
Alberta Student Number	The ASN for the student that the record is being created for.
Address Type*	A dropdown that displays the Address Type ⁶⁾ values.
Address Format*	A dropdown that displays the Address Format
Street*	Mandatory. Multi-line string field. Accepts up to 140 characters. Populates the Street value.
City	String field. Accepts up to 60 characters. Populates the City value.
Region	String Field. Accepts up to 20 characters. Populates the State/Province value.
Country*	Dropdown containing a list of active country values. Accepts up to 60 characters. Canada and the United States are excluded from the dropdown when International Mailing Address Address Format is chosen.
Postal Code	Optional. String field. Accepts up to 15 characters. Populates the Postal Code value.
Effective Date	Mandatory date field, defaulting to the current date. Represents the Effective Date (Student Address).
Expiry Date Override	Optional date field, defaulting to blank. Expiry Date entered must be later than the Effective Date. Represents the Expiry Date Override (Student Address).
Address Location	Address Location identifies the location of the Student Address.

* - denotes mandatory fields

Physical Address - Rural Alberta Address

Data Fields - Rural Alberta Address

The following information is entered for a Rural Alberta Address ⁷⁾.

Data	Description
Alberta Student Number	The ASN for the student that the record is being created for.
Address Type*	A dropdown that displays the Address Type. Address Type must be Physical for RuralAlbertaAddress (Address Format) address.
Address Format*	A dropdown that displays the Address Format. Address Format value of 'Rural Alberta Address' is only available in the drop down only if Address Type is set to Physical.
Street*	Multi-line string field. Accepts up to 140 characters. Populates the Street value.
City*	String field. Accepts up to 60 characters. Populates the City value.
Province*	When Address Format (Student Address) is RuralAlbertaAddress (Address Format), Province is set to 'AB' and read only.
Country	When Address Format (Student Address) is RuralAlbertaAddress (Address Format), Country is set to 'Canada' and read only.
Postal Code	When Address Format (Student Address) is RuralAlbertaAddress (Address Format), Postal Code is set to blank and read only.
Effective Date	Mandatory date field, defaulting to the current date. Represents the Effective Date (Student Address).
Expiry Date Override	Optional date field, defaulting to blank. Expiry Date entered must be later than the Effective Date. Represents the Expiry Date Override (Student Address).
Address Location	Address Location identifies the location of the Student Address.

Data Fields - Physical Address - ATS Address

The following information is entered for an ATS address ⁸⁾

Data	Description
Alberta Student Number	The ASN for the student that the record is being created for.
Address Type*	A dropdown that displays the Address Type. Address Type must be Physical for ATS (Address Format) address.
Address Format*	A dropdown that displays the Address Format. Address Format of 'Alberta Township System' is available in the drop down only if Address Type is set to Physical.
Street*	ATS specific data fields are stored in the Street data field as follows:
	Meridian*: Mandatory. Allowed values are 4, 5, or 6.
	Range*: Mandatory. Allowed values are 1 through 30.
	Township*: Mandatory. Allowed values are 1 through 126.
	Section*: Mandatory. Allowed values are 1 through 36.
	Quarter Section: Optional. Allowed values are N, E, W, S, NE, NW, SE, or SW.
	Legal Subdivision: Optional.Allowed values are 1 through 16. Requires a Quarter Section value otherwise not allowed.
City	Display only. For ATS (Address Format) Addresses the City is set to blank.
Region	Display only. For ATS (Address Format) Addresses the State/Province is set to 'AB'.
Country	Display only. For ATS (Address Format) Addresses the Country is set to 'Canada'.
Postal Code	Display only. For ATS (Address Format) Addresses the Postal Code is set to blank.
Effective Date*	Mandatory date field, defaulting to the current date. Represents the Effective Date (Student Address).
Expiry Date Override	Optional date field, defaulting to blank. Expiry Date entered must be later than the Effective Date. Represents the Expiry Date Override (Student Address).
Address Location	Address Location identifies the location of the Student Address. Display only.

* - denotes mandatory field

Google Map

Google map control that allows user to edit/view the address location. The user should be allowed to move the location marker and then save the address location based on updated Location Marker.

When geocoding an ATS Address, a lookup will be performed against ATS information to determine the geocoded latitude and longitude for the address. The data set can be found at: https://maps.alberta.ca/genesis/rest/services/Alberta_Township_System/Latest/MapServer

Cancel Function

Selecting the Cancel action redirects the user as per the UI Navigation guidelines without saving any changes.

Save Function

Selecting the Save action will save the record and the user will be directed as per the UI Navigation guidelines.

For saving ATS Addresses, the ATS specific Address Fields:

Meridian*
Range*
Township*
Section*
Quarter Section
Legal Subdivision

Asterik - denotes mandatory field. All fields require a semicolon field separator.

Are to be concatenated into a single string, with semicolon used as a field separator, as per the GoA IMT Standard A000053 standard - http://imtdocs.alberta.ca/standards/data-exchange-standard---standard-alberta-township-legal-land-description.aspx and stored in the Street data field.

Google Analytics

Each tab should be tracked as a page view in the analytics as described in the PASIprep Analytics Guidelines.

PASIprep, Functionality

¹⁾

Address Format (Student Address) selected by user is Mail-CA (Address Format)

²⁾ , ⁴⁾ , ⁶⁾

Restricted to only Mailing (Address Type) and Physical

³⁾

Address Format (Student Address) selected by user is Mail-US (Address Format)

⁵⁾

Address Format (Student Address) selected by user is Mail-International (Address Format)

⁷⁾

Address Format (Student Address) selected by user is RuralAlbertaAddress (Address Format)

⁸⁾

Address Format (Student Address) selected by user is ATS (Address Format)

PASI Knowledge Base

Table of Contents

Edit Student Address

Mailing Address

Secured By

Common Student Elements

Content Section

Student Address Caution Information Card

Student Mailing Address Work Item Card

Data Fields - Canadian Mailing Address

Data Fields - American Mailing Address

Data Fields - International Mailing Address

Physical Address - Rural Alberta Address

Data Fields - Rural Alberta Address

Data Fields - Physical Address - ATS Address

Google Map

Cancel Function

Save Function

Google Analytics