View Student - Orders Tab

The user may select the Orders tab from the View Student screen to display the Document Order Items information for the student.

This is a tab on the View Student screen that displays Document Order Item information in a PASIprep Business Object Grid.

The Document Order Items grid shows the list of documents ordered by the student, or by the Ministry on behalf of the student, from one of the three Document Order Categories: Transcripts, Credentials, or Letters. The data for the orders is retrieved by the Get Document Orders service.

Secured By

In order to access this screen, the PASIprep user must:

have access to the View Student screen(s)/tabs as per Student Data Access Rules (Moved) AND
have the following PASIprep permissions:
- PASIprep Level 01 Permission - PASIprep Access
- PASIprep Level 26 Permission - View Document Order Items

Common Student Elements

Identifier Subtitle	As described in the Page Title Header guideline.
Student Status Badges	See Student Status Badges for full details on the the status badges that can be displayed on a student record.

Content Section

Get Document Orders service is used to obtaining a list of Document Order Item records where the user meets the Document Order Item Data Access Rules to access the record.

Predefined Views

The following views are available to the user:

View	Description	Sorting
Standard - Default	Displays all the Document Order Items for the student.	Sorted by Credential Number ascending by Document Type ascending.
Credentials	Displays all the Credential - Document Order Items for the student.	This view displays the Credential Number column by default (not visible by default in other views). The records are sorted by order by Document Type ascending, by date order placed descending, by Credential Number ascending.
Letters	Displays all the Letter - Document Order Items for the student.	Sorted by Letter type ascending by Order Placed date descending.
Transcripts	Displays all the Transcript - Document Order Items for the student.	Sorted by Order Placed date descending.

Document Order Items - Data Grid

This section includes a grid representing the Document Order Item data for the student in context.

The default sort order is By Order Placed Date in descending order with the deleted order items being filtered out.

Data Grid Columns

The following Document Order Item data is presented in the grid in the following column order:

* indicates that the column is displayed by default.

Field Name	Description
{View Icon}*	Displays the View icon to view the details for the Document Order Item. When selected by the user, this opens the View Document Order Item page for the record.
Alberta Student Number	ASN for the Student. Value displays as a hyperlink to the View Student - Summary Tab page for the student.
Legal Name on Document	Displays the Student Legal Name associated with the document order item.
Order Item #*	Displays the Document Order Identifier and Document Order Item Number.
Document Order Item Category	Displays the Document Order Item Category of the Document Order Item.
Document Type*	Displays the Document Type of the Document Order Item.
Document ID	Displays the Document ID of the Document Order Item File on the order item.
Document Error	Displays the description of the document error.
Order Status*	Displays the Order Status of the Document Order.
Order Item Status*	Displays the UI Order Item Status of the Document Order Item.
Is Waybill Available*	Displays the Is Waybill Available of the Document Order.
Status Change Reason	Displays the Status Change Reason of the Document Order Item.
Special Handling	Displays the Special Handling Status of the Document Order Item.
Delivery Schedule	Displays the Schedule Task Description of the Control Schedule linked to the order item. Has a link that take the user to the View Operational Control Schedule page. If null, then show “ASAP”.
Recipient Name*	Displays the Recipient Name of the Document Order Item. Where the recipient displayed is a digital transcript consumer, to display the value as a hyperlink to the View Digital Official Document Consumer page displaying the information for that consumer.
Recipient Address	Displays the Recipient’s mailing address on the Document Order Item.
Recipient Is Student	Displays the Recipient Is Student of the Document Order Item.
Recipient Fax Number	Displays the Recipient Fax Number of the Document Order Item.
# of Copies	Displays the Number of Copies requested.
Request Method	Displays a code value indicating how a request was received.
Document Language	Displays the Document Language of the Document Order Item.
Document Processing Timeframe	Displays the Document Processing Timeframe for the Document Order Item.
Delivery Method*	Displays the Document Delivery Method of the Document Order Item.
Order Placed	Displays the date and time that the creator of the order completed all the items and sent the order for payment.
Ready for Delivery	Displays the Processed On Date/Time of the Document Order Item.
Sent for Delivery*	Displays the Delivered On Date/Time of the Document Order Item.
Digital Official Document Expiry Date	Displays the date on which Digital Official Document Consumer users will no longer be able to access the digital official document.
Order Requested By*	The name of the Requestor who made the original request for the order. It may be a contact name, the institution name, the student name, or a third party name. This third party may be an organization.
Order Entered By*	Displays the name of the person that entered the original request for the order
Re-Order Source Order Item	Displays the Reorder Of Document Order Item. Clicking the link takes the user to the View Document Order Item page for that order item. If blank, shows “N/A”.
Reorder Reason	Displays the Reorder Reason of the Document Order Item. If blank, shows “N/A”.
Transcript Tracking ID	Displays the Delivery Method. For “ApplyAlberta” displays the ApplyAlberta Transcript Request Identifier or for “Electronic” displays Transcript Request Identifier if it is not null. Otherwise, displays a blank value.
Transcript Requesting Institution	Displays the origin of the Document Order Item, otherwise displays a blank value.
Transcript Deliver to Client	Displays the value will come from Recipient Client Identifier. If this value is null, leave the field value blank.
Provided Consent for School Release	Displays a code value indicating if the student has given consent to release school information on the transcript.
Credential Number	Displays the Credential Number (Document Order Item) on the Document Order Item as a link to the View Awarded Credential screen.
Payment Total Cost	Displays the Total Amount on the Document Order Item; this is the calculated fee/cost for the Document Order Item.
Payment Amount Collected	Displays the amount of fees collected from the requestor for the Document Order Item.
Method	Displays the code value indicating the delivery method for the order item.
Reference ID	Displays a Globally Unique Identifier (GUID) used to reference the Document Order Item record.
Printing Job Number	Displays the print job of the Document Order Item file record link to the Document Order Item.
Printing Sequence Number	Displays the print sequence number of the Document Order Item file record link to the Document Order Item.
Is Deleted?*	Displays the IsDeleted value at the time of the update. Where Deleted, to display “Yes” and otherwise, to display “No”.
Updated By*	Displayed as per PASIprep Audit History Grid
Updated By Organization*	Displayed as per PASIprep Audit History Grid

Data Grid Actions

The following actions are available from the data grid.

Add Transcript Order

This action is only available to those users with the PASIprep Level 27 Permission - Manage Document Orders. When used, this will launch the Add Transcript Order screen.

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PASIprep, Functionality, ViewStudent, SubSectionTab

PASI Knowledge Base

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