PASI Knowledge Base

Table of Contents

Limited Access School/Authority

A limited access school/authority is a subset of schools/school authorities that are constrained by which students they can access.

A School Authority, and its associated schools, become part of this subset by being one of the following:

Restriction Levels

The level of restriction is based on how an Authority becomes a Limited Access authority:

Restriction Level

Criteria
Low
  • Authority is a Nationally Contracted School Authority and is not Inactive. It does not matter if the Authority has an Unsigned PASI Usage Agreement or not.
  • An example of this type authority would be Nunavut - Department of Education (A.0094).
  • These authorities are dynamically assigned the Limited Access User - Low Restriction PASI Client System Role.
High
  • Authority is an International School Authority, OR is Inactive, OR has an Unsigned PASI Usage Agreement (and is not a Nationally Contracted School Authority).
  • An example of this type authority would be The International School of Macao (A.0230).
  • These authorities are dynamically assigned the Limited Access User - High Restriction PASI Client System Role.

Summary of Restrictions

Note - this is a summary. Please refer to the individual Functionality documentation for specific details on the restrictions placed on Limited Access School/Authority for that particular function.

For Restriction Level = Low

Access to Student

Having access to student guarantees at minimum the user can recognize the ASN existence and access basic demographic information (Name/Birthdate/etc) - this generally means the user will at minimum have the same access of information as a non Limited Access School Authority user with no association to the student.

Has Association 1) to StudentNo Association 2) but Has a Historical School Enrolment for StudentNo Association3) and No Historical School Enrolment for Student
Can Access Student? Yes Yes No

Functionality Restrictions

PASI Area

Has Association 4) to StudentNo Association 5) but Has a Historical School Enrolment for StudentNo Association6) and No Historical School Enrolment for Student
School Enrolment See Student School Enrolment Data Access Rules for full detail.
SIS File Upload Can create
Can view all records
Can modify owned records 		Cannot create
Can view owned records
Can modify owned records 		No Access
Course Enrolment See Course Enrolment Data Access Rules for full detail.
Evaluated Mark See Evaluated Mark Data Access Rules for full detail.
SCM File Upload See Course Enrolment Data Access Rules & Evaluated Mark Data Access Rules for full detail.
Diploma Exam Marks See Diploma Exam Marks Data Access Rules for full detail.
DER File Upload See Diploma Exam Marks Data Access Rules for full detail.
Lookup Student by ASN Allow access to Detailed Profile Allow access to Basic Profile No Access
Lookup Student by Name 7) In search results - allow access to Detailed Profile In search results - allow access to Basic Profile Not in Search Results
Student Creation Can create if no duplicates 8).
Becomes associated 9) if Student is created successfully.
Student Documents See Student Document Data Access Rules for full detail.

For Restriction Level = High

Access to Student

Having access to student guarantees at minimum the user can recognize the ASN existence and access basic demographic information (Name/Birthdate/etc) - this generally means the user will at minimum have the same access of information as a non Limited Access School Authority user with no association to the student.

Has Association 10) to StudentNo Association 11) but Has a Historical School Enrolment for StudentNo Association12) and No Historical School Enrolment for Student
Can Access Student? Yes No No

Functionality Restrictions

PASI Area

Has Association 13) to StudentNo Association 14) but Has a Historical School Enrolment for StudentNo Association15) and No Historical School Enrolment for Student
School Enrolment See Student School Enrolment Data Access Rules for full detail.
SIS File Upload Same as Low Same as Low Same as Low
Course Enrolment See Course Enrolment Data Access Rules for full detail.
Evaluated Mark See Evaluated Mark Data Access Rules for full detail.
SCM File Upload See Course Enrolment Data Access Rules & Evaluated Mark Data Access Rules for full detail.
Diploma Exam Marks See Diploma Exam Marks Data Access Rules for full detail.
DER File Upload See Diploma Exam Marks Data Access Rules for full detail.
Lookup Student by ASN 16) Same as Low No Access Same as Low
Lookup Student by Name 17) Same as Low Not in Search Results Same as Low
Student Creation Same as Low

Managing School Enrolments for Limited Access Schools

PASI allows a Authority to update an existing enrolment if the ASN is a secondary ASN, even if the Primary ASN is not associated to the Authority.
Refer to Edit School Enrolment for details.

Enrolling students in an Authority will need to be completed by Student Records in the following situations:

  1. Student exists in PASI and does not have a historical school enrolment in the Authority
  2. Student exists in PASI and does have a historical school enrolment in the Authority but the Restriction Level on the school/authority is High.
  3. Student exists in PASI and was recently enrolled in the limited access school/authority, but the school/authority's Restriction Level is High and the student has a more recent enrolment in a different authority.
  4. Student exists in PASI and was last enrolled in the limited access school/authority, but the school/authority's Restriction Level is High and the enrolment's exit date was more than 6 months ago.

Enrolling students in an Authority will not need to be completed by Student Records in the following situations:

  1. Student does not exist in PASI. Limited access school authority creates the student. Limited access school authority has association By Student Creation to the student, and is able to create a school enrolment.
  2. Student exists in PASI and is currently enrolled in the limited access school/authority. Limited access school authority has association By Current School Enrolment to the student, and is able to create a school enrolment.
  3. Student exists in PASI and was last enrolled in the limited access school/authority within the last 6 months. Limited access school authority has association By Last School Enrolment to the student, and is able to create a school enrolment.
  4. Student exists in PASI, Has a Historical School Enrolment with the limited access school/authority and the Restriction Level is Low on the limited access school/authority. The historical school enrolment will allow the school authority access to the student, and they are able to create a school enrolment.

Association by Recent School Enrolment

Limited Access schools with HIGH Restriction Levels cannot have associations By Recent School Enrolment even they satisfy the requirements to gain that association.

Limited Access schools with LOW Restriction Levels can have an association by recent school enrolment.

PASIPrep Screens

The following are screens within PASIprep where Limited Access constraints are applied:

Validation Rules

The following are validation rules that assist with enforcing Limited Access constraints:

1) By Student Creation, By Current School Enrolment, or By Last School Enrolment
2), 3), 6), 12), 15) i.e. does not have association by By Student Creation, By Current School Enrolment, and By Last School Enrolment
4) By Student Creation, By Current School Enrolment, or By Last School Enrolment
5) i.e. does not have association by By Student Creation, By Current School Enrolment, and By Last School Enrolment
7) Limitations are imposed on the search results returned when a request for student information is made and the user making the request is from a Authority. The search results filter out all students who would otherwise match the criteria entered.
8) Limited Access Authorities may have issues as search results for matching students will filter out any ASNs/students that the Limited Access Authority is not permitted to view. The potential duplicate may not be visible to the Limited Access Authority; they will be denied from creating the ASN regardless if they can or cannot see the potential duplicate. Refer to Create Student for details.
9) due to By Student Creation
10) By Student Creation, By Current School Enrolment, or By Last School Enrolment
11) i.e. does not have association by By Student Creation, By Current School Enrolment, and By Last School Enrolment
13) By Student Creation, By Current School Enrolment, or By Last School Enrolment
14) i.e. does not have association by By Student Creation, By Current School Enrolment, and By Last School Enrolment
16) Limitations are imposed on the search results returned when a request for student information is made and the user making the request is from a Authority. The search results filter out all students who would otherwise match the criteria entered.
17) Limitations are imposed on the search results returned when a request for student information is made and the user making the request is from a Authority. The search results filter out all students who would otherwise match the criteria entered.
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