Load Student Documents without Waybill (Business Process)

This process outlines the general process that a School/Authority user would follow to load student documents without a waybill, to Student Records in the document repository provided by a PASI Client.


Primary Scenario #1 - Load Student Documents without Waybill

This scenario begins when a user determines electronic documents need to be added to Student Records within PASIprep.

  1. The user collects all electronic documents to be included in the document submission.
  2. The user combines the electronic documents into one document submission.
  3. The user loads the document submission (zip file) to PASIprep via the Load Student Documents without Waybill screen.
  4. The user provides the document type and common metadata data the documents contained within the document submission.
  5. PASIprep performs file structure checks on the file
    1. Can the file unzip?
    2. Are the documents well named?
    3. etc.
  6. The document submission is saved for PASI to process asynchronously.
  7. The document submission is then managed using the Process Document Submission process.

This scenario ends when the document submission has been loaded to PASIprep.

Note: This process will rely on the documents being named in such a way that the specific metadata that is needed for each document (e.g. ASN) can be determined along with the common metadata provided by the user.

Alternate Scenario #1 - Document Submission Fails File Checks

The scenario begins after step 5 of the primary scenario when PASI has determined that the document submission has failed the file structure checks.

  1. The user corrects the reported file check issues.

This scenario continues with step 1 of the primary scenario


The following artifacts will be used when performing this process.

  • Electronic Documents to be added to PASIprep