Table of Contents
Reprint Credential Letter (PDF)
The credential reprint request generates a Credential Reprint PDF containing the following:
- a Reprint Credential Cover Letter
- a Credential
The Reprint Credential Letter is a cover letter that is placed before the actual credential in the generated PDF.
- Only one cover letter will be generated per recipient/PDF document, even if the requestor specified to print multiple copies of the credentials.
- The cover letter is produced in French if the user requested a French Credential; otherwise it is produced in English.
This is a letter created with every physically printed “reprint” credential document 1). Students require the information provided in this letter for further communication with Alberta Education and other organizations.
General Layout Specifications
The following guidelines from the Data Format Guidelines are observed for the Reprint Credential Cover Letter:
- All letter format guidelines, which includes styles, letterhead for English/French respectively, and print layout
- Mailing envelope requirements
- Data value format guidelines (mailing address format, date format, differences in English and French formats, student name format, etc.).
Header
The header of the Reprint Credential letter should use the Letterhead (for English and French respectively) as documented in the PASI Data Format Guidelines.
- The processed date will be shown in the Letterhead's Additional Information area
- The recipient address is shown in the Letterhead's Address Window Area
English Header
French Header
Data Elements
| Element | Source Business Object | Source Attribute |
|---|---|---|
| {Recipient Name} {Student Preferred Name} if student is the recipient | Document Order Item | Recipient Name |
| {Recipient Address} | Document Order Item | Formatted Mailing Address based on the Recipient Address Details |
| {Processed Date} | Document Order Item | Processed On Date |
| Alberta Student Number | Document Order Item | Student ASN |
Data Format
| Data Element | Language | Format |
|---|---|---|
| Processed Date | English | Long Format e.g., March 11, 2015 |
| French | Long Format e.g., Le 8 avril 2013 |
Content
English Content
To {Recipient Name}:
Included is the requested reprint of the {Diploma / Certificate Name} awarded on {Awarded Date} for {Awarded Name}.
If further credential information is required, please contact:
Alberta Education
Transcripts and Diplomas
Hours of Operation: 8:15am to 4:30pm Monday - Friday (Mountain Time)
Phone: (780) 427-5732 (for toll free access within Alberta, first dial 310-0000)
Email: StudentRecords@gov.ab.ca
French Content
“{Recipient Name},
Conformément à votre demande, veuillez trouver ci-inclus un deuxième exemplaire du {Diploma / Certificate Name}, décerné à {Awarded Name} le {Awarded Date}.
Pour obtenir d’autres renseignements, veuillez communiquer avec:
Alberta Education
Transcripts and Diplomas
Heures de service : de 8 h 15 à 16 h 30 (heure des Rocheuses) du lundi au vendredi
Téléphone : 780-427-5732 (pour obtenir une ligne sans frais en Alberta, composer d’abord le 310-0000)
Courriel : StudentRecords@gov.ab.ca
Data Elements
| Element | Source Business Object | Source Attribute |
|---|---|---|
| {Recipient Name} {Student Preferred Name} if student is the recipient | Document Order Item | Recipient Name |
| Awarded Name | Student Credential (linked from the Document Order Item’s Credential Number) | Awarded Name on the Credential |
| Diploma / Certificate Name | Document Order Item | Document Type |
| Awarded Date | Student Credential (linked from the Document Order Item’s Credential Number) | Last Updated On |
| URL | -Configuration- | URL of myPass for the environment the letter is generated from; see myPass Conceptual Overview for the list of URLs. |
Data Format
The following data formatting rules apply that differ from the default mentioned in the Data Format Guidelines:
| Data Element | Language | Format |
|---|---|---|
| Awarded Date | English | Long Format e.g., September 10, 1900 |
| French | Long Format e.g., Le 8 avril 2013 | |
| Diploma / Certificate Name | English | English short description for the code value |
| French | French short description for the code value |
Footer Specifications
The document number is right justified in the footer of the document and displays as follows:
English Layout
“Document ID: {Document Number}”
French Layout
“Numéro d’identification du document : {Document Number}”
Data Elements
The footer contains the following data element:
| Element | Source Business Object | Source Attribute |
|---|---|---|
| Document Number | Document Order Item File | Document ID |
Data Format
| Data Element | Format |
|---|---|
| Document ID | xxxxxxxxxxx |