Table of Contents
Rule 11201 - Duplicate Student Name
| Rule Type | Rejection |
|---|
Validated Data
This rule is used to validate the following data in a Student record:
To perform this validation, the following information is used:
Description
A name cannot be recorded more than once. When a name is submitted that is not an Identity name (or is the Identity Name but being used on an endpoint prior to IPASIService2017), if all the name parts provided in the name match exactly with the name parts of an existing name record, the name record will be considered a duplicate. The goal of maintaining a non identity name is to retain the name with the most accurate information available.
This comparison is case sensitive and accent sensitive.
The Middle Name and Suffix may be removed.
| First Name | Middle Name | Last Name | Suffix | New Name |
|---|---|---|---|---|
| Fred | Flintstone | |||
| Fred | Tom | Flintstone | Yes |
This is not a duplicate as the new name contains more parts than the existing name even though the existing name exactly match the parts of the new name. The Rule passes.
| First Name | Middle Name | Last Name | Suffix | New Name |
|---|---|---|---|---|
| Fred | Tom | Flintstone | ||
| Fréd | Flintstone | Yes |
This is not a duplicate as the newly submitted name does not match all parts of an existing name. The Rule passes. (accent in first name and middle name removed)
| First Name | Middle Name | Last Name | Suffix | New Name |
|---|---|---|---|---|
| Fred | Tom | Flintstone | ||
| Fred | Tom | Flintstone | Jr | Yes |
This is not a duplicate as the new name contains more parts than the existing name even though the existing name exactly match the parts of the new name. The Rule passes.
| First Name | Middle Name | Last Name | Suffix | New Name |
|---|---|---|---|---|
| Fred | Tom | Flintstone | Jr | |
| Fred | Tom | Flintstone | Yes |
This is not a duplicate as the newly submitted name does not match all parts of an existing name. The Rule passes.
| First Name | Middle Name | Last Name | Suffix | New Name |
|---|---|---|---|---|
| Fred | Tom | Flintstone | ||
| Fred | Tom | Flintstone | No |
This is a duplicate as the newly submitted name matches exactly all parts of an existing name. The Rule fails.
Effective Period
- This validation rule is in effect for all school years.
Additional Notes
Message
When this validation rule is triggered, the following message is returned:
Invalid name update. The name provided ({FirstName} {MiddleName} {LastName} {Suffix}) matches the existing {Name Descriptor} name for the student.
Where:
{Name Descriptor} = “Original” / “Alias” / “Legal”
Applies To
This rule applies to:
Change History
- Release 1.x – Added/Updated
- Release 5.10 - Updated to ensure logic is correct
- Release 6.3 - Updated to include name descriptor in the message
- Release 6.10 - Message text updated
- Release 9.13 - Feature 11724 update