This process outlines the general process that occurs when a student registers in a school for the first time and the subsequent process that the new school follows to obtain the Student’s Student Record.

transferrecord.vsdx

• Digitization
• Student Document

This scenario begins when a Student with a full Digital Student Record registers at a school that they have never attended.

1. The student registers at the new school. From the student’s perspective, they are done.
2. The new school follows their internal process to enroll the student.
3. The new school performs the “Manage a Student's Record” process.
4. The new school determines that the Student Record is up to date.

This scenario ends with the student enrolled in the new school and they school has an up to date and accurate Student Record for the student in PASI.

Note: If the new school is an out of province school, they would not be using this process. They would be using the “Request Access to Student Record by Third Party User” process.

This scenario begins after Step 3 of the Primary Scenario when the new school has determined that there are documents missing from the student’s Digital Student Record in PASI.

1. The new school determines the previous school that the user was enrolled at.
2. The new school requests for the physical documents from the previous school that they have in the Student Record that they are maintaining for the student.
3. The previous school receives the request for physical documents.
4. The previous school follows their internal process for processing the request and preparing the documents.
5. The previous school sends the physical documents to the new school.
6. The new school receives the physical documents.
7. The new school performs the “Manage a Student's Record” process.

This scenario ends with the student enrolled in the new school and they school has an up to date and accurate Student Record for the student.

Note: This alternate scenario applies when the student has a combination of a digital and physical Student Record in schools within PASI. It also applies when the previous school is an out of province school.

The following artifacts will be used when performing this process.

• Documents from the physical version of the Student’s Student Record.