Detailed Academic Report for Multiple Students

The Detailed Academic Report for Multiple Students dialog allows a user to download Detailed Academic Reports in bulk for multiple students.

Secured By

The following PASIprep Permission(s) is used to control access to this functionality:

Permission Behavior
PASIprep Level 06 Permission - View Courses and Marks and view access to Manage Credentials Required to access the Detailed Academic Report for Multiple Students Dialog screen from the “Generate Documents…“ dropdown lists located in the List Student Credential Progress or List School Enrolments screens.

Search Screens

The user will first have to search for the list of Alberta Student Numbers to generate Detailed Academic Reports for, on one of the following screens:

Selecting the ASNs in the grid from one of these screens and clicking on the Generate Documents… button will allow the user to select the Detailed Academic Reports option from the dropdown list containing the bulk reports.

Generate Detailed Academic Report Controls

The following control is used to generate the Detailed Academic Reports:

Control Behavior
Name files by

A dropdown containing 4 options:

  1. Last Name, First Name, ASN
  2. First Name, Last Name, ASN
  3. ASN, Last Name, First Name
  4. ASN, First Name, Last Name

The first option is selected by default.


The [Generate] button is only available if there are students checked in the List Student Credential Progress or List School Enrolments grids. Pressing the [Generate] button will trigger the following processing:

  • The Get Detailed Academic Report service will be called to generate the PDFs
    • Request Info used:
      • ASNs – Use the ASN of the student checked in the grid
        • Document Language – English
      • The PDFs generated are placed in a ZIP file
      • ZIP file name:
        • DAR{Current date/time}.zip
          • Individual files in the ZIP are named based on the “Name files by” selection
            • File name format:
            • {Parameter1}_{Parameter2}_{Parameter3}_{current timestamp}.pdf
              • Where Parameter1, 2 and 3 are based on what is selected
                • e.g. if user selected “Last Name First Name ASN” then the format is {StudentLastName}_{StudentFirstName}_{StudentASN}_{current timestamp}.pdf
              • Timestamps are formatted as (YYYY-MM-DDThh-mm-ss).
    • User would be prompted on where to save their file (using standard browser download behavior).
      • Unprocessed students due to a rejection will appear in the Process Summary report; user must resolve each unprocessed issue manually before their Detailed Academic Report can be re-attempted using this dialog screen.

This closes the Detailed Academic Report for Multiple Students dialog and returns the user back to the page that they were previously on.

Processing Summary Report

The Processing Summary Report will be produced and included in the zip. file containing the Detailed Academic Report pdf’s.

The Processing Summary report will contain the following information:

  • number of records processed successfully,
  • a summary of errors.

Processing Summary Report Fields

The following information is available in the Processing Summary report:

Field Data Format Description
Summary of Records ProcessedTextNumber of records processed successfully and total number of records processed. Appears on the first line of the report.
ASNASNASN of the Student
Last NameTextLast Name of the Student’s Legal Name
First NameTextFirst Name of the Student’s Legal Name
StatusTextThis report is populated with the rejection messages from the Get Detailed Academic Report service during generation if there is an issue with the generation of the student’s Detailed Academic Report.