Table of Contents
First-Run Credential Letter (PDF)
The primary purpose of the Credential Cover Letter is to identify the recipient name, recipient mailing address to use as a mailing label, and to provide the student with the information that Alberta Education has on file for them. It also is to position the address of the recipient in the address window for mailing.
The First-Run Credential Cover Letter is produced by the Document Processor (via Credential Processing Agent) for a Credential Document Order Item; it is the first page of the generated Credential PDF file.
The cover letter is produced in French if the user requested a French Credential; otherwise it is produced in English.
This is a letter created with every physically printed first-run credential document. Students require the information provided in this letter for further communication with Alberta Education and other organizations.
General Layout Specifications
The following guidelines from the PASI Data Format Guidelines are observed for the First-Run Credential Cover Letter:
- All Letter Format guidelines, which includes styles, letterhead for English/French respectively, and Print Layout
- Mailing Envelope Requirements
- Data Value Format Guidelines (mailing address format, date format, differences in English and French formats, student name format, etc.).
Header
The header of the First-Run Credential letter should use the Letterhead (for English and French respectively) as documented in the PASI Data Format Guidelines.
- The processed date and the ASN of the student will be shown in the Letterhead's Additional Information area
- The recipient address is shown in the Letterhead's Address Window Area
Example - English
 |
Example - French
 |
Data Elements
| Element | Source Business Object | Source Attribute |
|---|---|---|
| {Preferred Name} | Document Order Item | Recipient Name |
| {Preferred Address} | Document Order Item | Recipient Address Lines |
| Recipient Address City Name | ||
| Recipient Address State/Province | ||
| Recipient Address Postal Code/Zip | ||
| Recipient Address Country Name | ||
| {Processed Date} | Document Order Item | Processed On Date |
| Alberta Student Number | Student (linked to the Document Order Item) | ASN |
Data Format
The following data formatting rules apply that differ from the default mentioned in the PASI Data Format Guidelines:
| Data Element | Language | Format |
|---|---|---|
| Alberta Student Number | English & French | xxxx-xxxx-x |
| Processed Date | English | Long format e.g., March 11, 2015 |
| French | Long format e.g., Le 8 avril 2013 |
First-Run Credential Letter Content
| English Content | French Content |
|---|---|
Congratulations {Preferred name}! You have satisfied the requirements for the {Diploma / Certificate Name}. The following information is required when communicating with Alberta Education, Advanced Education and post-secondary institutions:
Your student information is available through myPass at myPass.alberta.ca. myPass is an Alberta Education secure self-service website for you to:
To obtain access to myPass, visit myPass.alberta.ca and follow the instructions provided.
If further credential information is required, please contact: | Félicitations, {Preferred Name}! Vous avez répondu aux exigences du {Diploma / Certificate Name}. Vous devez fournir les renseignements suivants en communiquant avec Alberta Education, Advanced Education et tout établissement postsecondaire.
Vous pouvez accéder à vos renseignements scolaires par l’entremise du site myPass à myPass.alberta.ca. myPass est un site Web libre-service d’Alberta Education où vous pouvez :
Pour accéder à myPass, visitez le site myPass.alberta.ca et suivez les instructions fournies.
Pour obtenir d’autres renseignements relatifs aux attestations, veuillez communiquer avec : |
| first_run_credential_letter_content_english.docx | first_run_credential_letter_french.docx |
Data Elements
| Element | Source Business Object | Source Attribute |
|---|---|---|
| Alberta Student Number | Student (linked to the Document Order Item) | Alberta Student Number |
| Student Legal Name | Student (linked from the Document Order Item’s Student) | Student Current Legal Name |
| Diploma / Certificate Name | Document Order Item | Document Type |
| Date of Birth | Student (linked from the Document Order Item) | Date of Birth |
Data Format
The following data formatting rules apply that differs from the default mentioned in the PASI Data Format Guidelines:
| Data Element | Language | Format |
|---|---|---|
| Date of Birth | English | Short Format e.g., 10 SEP 1900 |
| French | Long Format e.g. le 8 avril 2013 | |
| Diploma / Certificate Name | English | English short description for the code value |
| French | French short description for the code value |
First-Run Credential Letter Footer
The document number is right justified in the footer of the document and display as per the samples below.
English Layout
“Document ID: {Document Number}”
French Layout
“Numéro d’identification du document : {Document Number}”
Data Elements
The footer contains the following data element:
| Element | Source Business Object | Source Attribute |
|---|---|---|
| Document Number | Document Order Item File | Document ID |
Data Format
| Data Element | Format |
|---|---|
| Document ID | xxxxxxxxxxx |