This document provides a conceptual overview of the PASI Document Orders. PASI Document Orders are generated to manage the ordering, creation and delivery of student-centric documents.
The documents that can be ordered are included in one of the following Document Categories:
|The High School Transcript is an official document produced by Alberta Education that summarizes a Student's high school achievements. This document may be printed on official Transcript security paper and delivered manually or generated and delivered electronically.
|Recognition by Alberta Education in the form of a certificate or diploma that is awarded to students that have completed a specific set of requirements (e.g. Alberta High School Diploma). Students may work towards and be awarded with one or more Credentials by Alberta Education. A Credential is considered an official document and is printed on official credential paper. See the Credential code value for the list of Document Order Item Types that fall within this category.
|A letter distributed by mail to a student. See the Letter code value for the list of Document Order Item Types that fall within this category. These are not considered official documents and are printed on plain paper.
Note: PASI also produces other PDF “documents” (e.g., Detailed Academic Report) for local download from the via PASIprep, myPass and/or Alberta Student Link. These documents are not produced as a document order item.
There are three distinct stages of the life cycle of a Document Order and its Document Order Item(s) that will be further explained below:
The following diagram illustrates the happy path of this lifecycle.
During this stage the Document Order is constructed (using the Construct Document Order (System Service) service) with all the details being specified for each of its Document Order Items. Document Orders can be generated manually by public users in myPass, by Ministry users in PASIPrep, via the ApplyAlberta interface and automatically by the PASI system based on certain events triggering the need to send a letter to the student.
Orders created in manually will typically start in an “Under Construction” order status. This means that all of the Order Items for the order may not yet be entered. Once a document order is completed the Order Status is set to Ordered and Document Order Item Status for each document order item is set to Ordered. Orders with an “Ordered” Order Status are completed and are ready for processing.
Orders that are automatically created by PASI are created in a single transaction with a status of “Ordered”.
A transcript may be requested for a student once that student has at least 1 official mark value on their record and they do not have a Student Hold on their record.
Transcript must be ordered manually. When ordered directly by the student, a fee is collected as part of creating the order.
Document orders and order items are processed by the PASI Document Processor which determines which order items need to be processed and which Processing Agent is appropriate for the particular document order item.
PASI uses two different Document Processors. The separation between the Document Processors will allow one or more instances of the Document Processor to run at the same time, allowing each instance to process a different subset of order items.
|Real-Time Document Processor1)
|Regular Document Processor
The Regular Document Processor processes document order items that meet the following criteria:
Based on the Document Type, the Document Processor identifies which Processing Agent is responsible for processing the document order item and sends the document order item to that agent for processing.
There is a different Document Processing Agent for each type of letter produced by PASI:
The PDF document is generated and placed in a print job as per Deliver Print Job to be printed and delivered to the recipient.
Documents resulting from document orders and document order items are delivered to the intended recipients. Delivery of documents can occur in different ways based on the type of document and the intended delivery method that was requested.
There are three ways to “deliver” documents from a document order/document order item in PASI:
Credentials can be:
Transcripts can be:
Letters are always printed and delivered via the mail.
After the requests have been processed and the resulting document produced, the ordered documents are delivered to the recipient identified on the request following the Deliver Document Order Item process.
Printing is used for the following Delivery Methods:
Print Delivery is completed using the Service Alberta Delivery Agent which is responsible for the delivery of documents that need to be printed. Once document orders are created and added to a Print Job, the:
Note: Refer to Printing Implementation for more information on how the printing functionality has been implemented.
Digital Delivery is used when the Delivery Method is Digital Official Document.
Digital Delivery is handled by the Digital Official Document Notification Processor. A digital official document is generated as a PDF of the official document that was requested/ordered. This digital official document is sent only to the recipient who the document was ordered for, who is an active/approved Digital Official Document Consumer via the Digital Official Documents Application application.
Electronic Delivery is used when the Delivery Method is Electronic.
Electronic delivery is handled via the Electronic Transcript Integration (PESC Services). The transcript is delivered electronically to approved recipients in an XML and optionally a PDF format. This delivery provides the transcript data to the recipient.
The PSI's may use the PESC Transcript Stylesheet to view the transcript content in a manner that is aligned with how the content would appear in the printable version.
For more information about these activities, see:
Each student gets notified when certain updates occur to documents requested for their ASN. Once the student is notified, they may review the more detailed message in myPass Messages. Refer to Document Order Notification Processor for more information.