Table of Contents
Proof Of Enrolment and Age Letter (PDF)
This letter is available in both English and French. Please refer to French Translations page for the French text.
The Proof of Enrolment and Age letter is produced by an internal PASI service and provides a history of school enrolments in context of the age/grade of the student at the time of the enrolment.
General Layout Guidelines
The following guidelines from the PASI Data Format Guidelines are observed:
- All Letter Format guidelines, which includes styles, letterhead, and Print Layout
- Mailing Envelope Requirements
- Data Value Format Guidelines (mailing address format, date format, student name format, etc.).
Page Header
The header of the letter should use the Letterhead as documented in the PASI Data Format Guidelines.
- The processed date (of the document), the ASN of the student and the page indicator (page X of Y) will be shown in the Letterhead's Additional Information area
- The recipient address is shown in the Letterhead's Address Window Area
This header is repeated on every page.
Document Header
The document header will include an address block (displayed in the Letterhead's Address Window Area) and is formatted using the address formatting guidelines.
This header is repeated on every page and is addressed to the student's Preferred name.
Letter Content
Body - Section 1
The letter begins with a salutation and is followed by a sentence that identifies the student. On a multi-page letter the “To whom it may concern” is repeated on every page“.
“According to our records, {Firstname} {Lastname} (date of birth: {Date of Birth}) has been registered with Alberta Education in the following schools.”
 |
| Attrtibute | Source |
|---|---|
| {Firstname} | Student’s current legal First name |
| {Lastname} | Student’s current legal Last Name |
| {Date of Birth} | Student's current Birth Date (Student Identity) |
Body - Section 2
The letter displays the school enrolment history (School Year, School, Grade) of the student in PASI in context of the age of the student.
Only records for enrolments identified on the myPass Generate Verification Document screen are displayed.
School enrolment records that have a Registration Status of "Created in Error” and "Cancelled” will not be displayed.
Signature
Alberta Education
Transcripts and Diplomas
Hours of Operation: 8:15am to 4:30pm Monday – Friday (Mountain Time)
Phone: (780) 427-5732 (for toll free access within Alberta, first dial 310-0000)
Email: StudentRecords@gov.ab.ca