Table of Contents
View Document Type
The purpose of for the functionality is to view the details of a Document Type record.
* Template used by this screen PASIprep List Items Template
Secured By
PASIprep users must have the following PASIprep Permissions in order to access this page:
If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep UI Guidelines.
Header Elements
| Browser Title | View Document Type - PASIprep |
|---|---|
| Page Title | View Document Type |
| Subtitle | N/A |
| Informational Messages | None |
View Document Type - Details Tab
View details of a specific Document Type record.
Data Fields
The following information is available in this section of the screen:
| Field | Description | Field Format | Data Access Rules (Optional) |
|---|---|---|---|
| Document Type Categories | Short description of the associated code type(s) for document category. Comma delimited list. | String | document type definition data access rules |
| Document Type Code | Business key for a document type record. | String | document type definition data access rules |
| Available For Batch Without Waybill | Indicates whether this document type can be used for batch upload without an accompanying waybill. | String | document type definition data access rules |
| Document Type Name | Name for a document type. | String | document type definition data access rules |
| Document Description | A description of the document. | String | document type definition data access rules |
| Retention Schedule | A description of the document retention schedule. | String | document type definition data access rules |
| Retention Period | Short description of the associated code type for Retention Period | String | document type definition data access rules |
| Security Classification | Short description of the associated code type for Security Classification | String | document type definition data access rules |
| Document Disposal Action | Short description of the associated code type for Disposal Action | String | document type definition data access rules |
| Is Organization Bound | Either Yes or No depending on the value of the Is Organization Bound data element. | Boolean | document type definition data access rules |
| Is School Year Bound | Either Yes or No depending on the value of the Is School Year Bound data element. | Boolean | document type definition data access rules |
| Can Have Multiple Relevant | Either Yes or No depending on the value of the Can Have Multiple Relevant data element. | Boolean | document type definition data access rules |
| Requires Document Date | Either Yes or No depending on the value of the Requires Document Date data element. | Boolean | document type definition data access rules |
| Requires Document Expires Date | Either Yes or No depending on the value of the Requires Document Expires Date data element. | Boolean | document type definition data access rules |
| Quality Assurance Ratio | Numerical value of the percentage of documents requiring QA | Integer | document type definition data access rules |
| Document Type Start Date | The date that the document type was first considered available for new documents to be uploaded. | Date | document type definition data access rules |
| Document Type End Date | The date that the document type was last considered available for new documents to be uploaded. | Date | document type definition data access rules |
| Maximum Image File Size | The maximum file size acceptable for the document type in KB | Integer | document type definition data access rules |
| Document Type Reference ID | A Business key to reference the Document Type Definition record. | Integer | document type definition data access rules |
| Is Ministry Restricted | Either Yes or No depending on the value of the Is Ministry Restricted data element. | Boolean | document type definition data access rules |
EDIT
Access Rules
PASIprep users must meet the data access rules to add the document type record. If the security requirements are not met, user will be denied access and will see an unexpected error instead, as defined in the PASIprep 2.0 UI Guidelines.
Processing for EDIT
* Clicking the EDIT action will launch the Edit Document Type screen
View Document Type - Audit History Tab
View audit history of a specific Document Type record.
Data Fields
The following information is available in this section of the screen:
| Field | Description | Field Format | Data Access Rules (Optional) |
|---|---|---|---|
| Updated on | Last Updated On | Date/Time | |
| Document Type Code | Business key for a document type record. | String | |
| Document Type Name | Name for a document type. | String | |
| Document Description | A description of the document. | String | |
| Security Classification | Short description of the associated code type for Security Classification | String | |
| Retention Schedule | A description of the document retention schedule. | String | |
| Retention Period | Short description of the associated code type for Retention Period | String | |
| Quality Assurance Ratio | Numerical value of the percentage of documents requiring QA | Integer | |
| Document Disposal Action | Short description of the associated code type for Disposal Action | String | |
| Is Organization Bound | Either Yes or No depending on the value of the Is Organization Bound data element. | String | |
| Is School Year Bound | Either Yes or No depending on the value of the Is School Year Bound data element. | String | |
| Can Have Multiple Relevant | Either Yes or No depending on the value of the Can Have Multiple Relevant data element. | String | |
| Requires Document Date | Either Yes or No depending on the value of the Requires Document Date data element. | String | |
| Requires Document Expires Date | Either Yes or No depending on the value of the Requires Document Expires Date data element. | String | |
| Document Type Start Date | The date that the document type was first considered available for new documents to be uploaded. | Date | |
| Document Type End Date | The date that the document type was last considered available for new documents to be uploaded. | Date | |
| Maximum Image File Size | The maximum file size acceptable for the document type in KB | Integer | |
| Available For Batch Without Waybill | Indicates whether this document type can be used for batch upload without an accompanying waybill. | String | |
| Update By | Audit User | Audit User | |
| Updated By Organization | Audit User Organization | Organization Code (Format) | |
| Is Ministry Restricted | Either Yes or No depending on the value of the Is Ministry Restricted data element. | String |