Access to the Student Information

This functionality is available in both English and French. Please refer to French Translations page for the French text.

This overview provides information on the data presented to the user on the myPass' Access to your Student Information, which allows the user to view Student Connections that have access to their student information.

This myPass page is split into two sections:

  • “myPass Connections to the Student Information”
  • “Special Requests for Information”

Pre-Requisites

To access this page a user need to successfully log into myPass with their Education Account credentials. Refer to myPass Overview for further details.

An Education that has the Student (myPass Connection Type) or ParentGuardian (myPass Connection Type) is able to access the information on this page for the connected student (i.e. Alberta Student Number (Student)).

Security Modes - Public and Admin Modes

This same page is accessible in the Public mode and Admin mode.

Note: In Admin mode, the User does not have the capability to add/Manage AuthorizedUser (myPass Connection Type) records from this screen.

Page Layout

Desktop Mobile

myPass Connections to the Student Information

In this section, the user is able to do the following:

myPass Connections Grid – Data Fields

The myPass Connections grid shows the list of myPass Connection for the Alberta Student Number (Student).

The following Student Connection Information is displayed in the grid:

Field NameDescription
Education Account

Shows the myPass Connection Name and the Primary email address tied to myPass Connection Education Account.

Relationship to You
Connection Status myPass Connection Connection Status
Signup Access Code

Access Code (Signup Code) that is assigned to the Authorized user. It is only visible against the Authorized user record until it is date it is used or expired.

Signup Access Code Expiry Date

Expiry Date (Signup Code) of the Access Code (Signup Code) that is assigned to the Authorized user.

Last Accessed on myPass Connection Last Access Date
Access Expires on

myPass Connection Expiry Date
Shown as N/A if the connection is not activated e.g. An Authorized User that Pending (myPass Connection Status).

Grid Action

The following grid actions are available:

Action Name Description
Add User

Available to the students age 16 and over, with a Student (myPass Connection Type). Selecting this action will open the Add an Authorized User myPass page.

User actions available on a row

The following actions are available against the AuthorizedUser (myPass Connection Type) to the Student and Parent/Guardian of the Student.

Action Name Description
Edit
Delete
  • Visible for all Authorized users

Processing for [Edit]

As per the Edit Authorized User myPass page

Processing for [Cancel]

The following is a mockup of the dialog:

“You are about to leave this page. You will lose any unsaved progress”

  • Opens a [Yes]/[No] prompt
  • Clicking cancel will close the screen and discard any unsaved changes.

Processing for [Delete]

The following is a mockup of the overlay dialog:

  • Opens a [Yes]/[No] prompt
  • Once deleted the Authorized User record will no longer be displayed.

Special Requests for Information

In this section, the user is able to do the following:

  • View a list of non-associated schools that have requested access to the Detailed Academic Report
  • View a list of non-associated schools or organizations that have been granted one-time access to the student's record.

Note: Records in the Special Request for Information table are ordered from most to least recent Date of Access.

One-time access to the detailed academic report without school enrollment

The grid uses the Get Detailed Academic Report External Access Audit services to show the student the organizations that has accessed their DAR when they have no association to the student (see Student Profile on more details regarding unassociated users accessing a student's DAR).

Entries in this table are not grouped; if an organization accesses the student's DAR more than once without association, they will appear more than once in the grid.

Data Fields

The following data is presented in the table inside the “Special Requests for Information” section

Field Name
OrganizationThis corresponds to the effective organization name tied to the audit record in the Student Access Request table.
Date of Access

This is date that the access was made (based off LastUpdateUTC Date); the assumption we’re making is that this field will never be updated.
The date will show the day that the access occurred (taking the UTC date and normalizing it to the day in Mountain Time).

One-time access to the student record

The grid displays the organizations that have been approved to access or that have accessed the student's record.

Entries in this table are not grouped; if an organization has been approved to access the student's record more than once, they will appear more than once in the grid.

Data Fields

The following data is presented in the table:

Field Name
OrganizationThis corresponds to the effective organization name tied to the audit record in the Student Record Access Request table.
Request Approval Date

This is the date that approval to access was made (based off Approved On Date);
The date will show the day that the approval to access occurred (taking the date and normalizing it to the day in Mountain Time).

Date of Access

This is date that the student record was last downloaded (based off LastUpdateUTC)
The date will show the day that the student record download occurred (taking the UTC Date and normalizing it to the day in Mountain Time).

Contact Information

If you have concerns regarding who has accessed your information, please contact Red Tape Reduction and Student Records.

Note: Red Tape Reduction and Student Records is linked based on the PASI and Student Records - Link.

1)
implemented as toggle on the Edit Authorized user Screen.