The Submit Student Record Document Quality Assurance service is used to manage Student Document Quality Assurance information in PASI. This service can be used to:

• Create a Quality Assurance record for a student document.
• Enter a QA Review (Passed/Failed) result on a pending record.
  • Where the QA result fails, a problem record will be automatically created.
• Update the QA Review information after the result had been previously entered.

This service can only be used to manage a single Student Document Quality Assurance record at the same time.

This service can be accessed by systems with the Submit Student Document User role.

Access is aligned based on the action being performed (Flag a Document for QA or Complete Quality Assurance) as outlined in the Student Document Quality Assurance Data Access Rules.

The following information is provided when using this service (* denotes mandatory information):

• Student Document Reference ID*
• Student Document Quality Assurance Status*
• PASI Core Version (Student Document)*
• Failure Details (can only be set when Status is Failed)
  • Student Document Quality Assurance Comments*
  • Student Document Problem Reported Type*
  • Student Document Problem Reported By User Email

The following rules are used to validate the information provided in the request:

• Rule 9023 - Empty Update
• Rule 65019 - Failed QA Comments Missing
• Rule 65046 - Cannot Update Failed QA Comments
• Rule 65117 - Flag Student Document for QA Data Restriction
• Rule 65118 - Complete Quality Assurance Data Restriction

Once the request information has been validated the following will occur based on the conditions. Note: While a student document may have many problem records, only one problem record may be linked to a QA Review record.

Where the user passed in a status of “Pending”, a Student Document Quality Assurance record is to be created or updated with the following information:

• QA Status = Pending
• Failed QA Comments = null
• Performed Locally By Organization = the value passed in
• If there is an existing unresolved Problem record on the student document with IsResultofFailedQA = Y, we want to reject the problem record.
  • Reported by User = no updates
  • Reported Date and Time = no updates
  • Reporting User Email = no updates
  • Student Document Problem Report Type = no updates
  • Resolved by User = user initiating change
  • Resolved Date and Time = current date
  • Student Document Problem Resolution Type = Rejected
  • Is Result of Failed QA? = Y

Where the status of “Passed” is passed in, a Student Document Quality Assurance record is created or updated (as is appropriate) with the following information:

• QA Status = Passed
• Failed QA Comments = null
• Performed Locally By Organization = the value passed in
• If there is an existing unresolved Problem record on the student document with IsResultofFailedQA = Y, we want to reject the problem record.
  • Reported by User = no updates
  • Reported Date and Time = no updates
  • Reporting User Email = no updates
  • Student Document Problem Report Type = no updates
  • Resolved by User = user initiating change
  • Resolved Date and Time = current date
  • Student Document Problem Resolution Type = Rejected
  • Is Result of Failed QA? = Y

Where a status of “Failed” is passed in, a Student Document Quality Assurance record is created or updated (as is appropriate) with the following information:

• QA Record
  • QA Status = Failed
  • Failed QA Comments = the value passed in
  • Performed Locally By Organization = the value passed in
• Problem (if an existing record exists with a IsResultofFailedQA = Y and with the same problem type, then update that record. Otherwise, create a new problem record):
  • Reported by User = the user who entered the result
  • Reported Date and Time = The value passed in on the service.
  • Reporting User Email = the email for the user reporting the problem/entering the QA Result
  • Student Document Problem Report Type = the value entered by the user
  • Resolved by User = null
  • Resolved Date and Time = null
  • Student Document Problem Resolution Type = null
  • Is Result of Failed QA? = Y

The usage of this service is audited using Service Auditing including the auditing of Caller Information.

The following information is returned after a successful request has been processed:

• Student Document Reference ID
• Student Document PASI Core Version