The Get Student Audit Events (2018 End Point and Earlier) service is used to retrieve the list of audit events for a specific student record for 2018 End Point and Earlier. The audit events outline any change made to information about the student. This service returns same information as Get Student Audit Events except the Parent/Guardian information is different. Before returning the information, the service updates the Parent/Guardian information using data mapping as outlined in Service Functionality section below.

Only organizations associated to the student will be able to use this service to retrieve Student Audit Events.

Student Audit event records linked to deleted Information Disclosure Restrictions will never be returned unless the PASI Client has the Ministry Client User role.

The following information is provided when using this service:

• Alberta Student Number

The following rules are used to validate the information provided in the request:

• Rule 9002 - Invalid ASN
• Rule 9010 - Organization Not Associated to Student

The Parent/Guardian information will be updated using the following mapping and then returned by the service when it is called from 2018 End Point and Earlier:

• Set Parent/Guardian Physical Address Details:
  • If the Parent/Guardian Physical Address Format is equal to RuralAlbertaAddress (Address Format) or ATS (Address Format) then return Parent/Guardian Physical Address Details with blank values.
• Set Has Same Mailing Address as Student:
  • If the Parent/Guardian Physical Address Details fields are blank then set Has Same Mailing Address as Student equal to ‘True’.
• Set Has Same Physical Address as Parent Mailing:
  • If Parent/Guardian Physical Address Source is equal to ‘MailingAddress’, then set Has Same Physical Address as Parent Mailing equal to ‘True’.
  • If Parent/Guardian Physical Address Source is equal to ‘PhysicalAddress’ or ‘StudentPhysicalAddress’, then set Has Same Physical Address as Parent Mailing equal to ‘False’.
• Set Has Same Physical Address as Student:
  • If Parent/Guardian Physical Address Source is equal to ‘StudentMailingAddress’, then set Has Same Physical Address as Student equal to ‘True’.
  • If Parent/Guardian Physical Address Source is equal to ‘PhysicalAddress’ or ‘StudentPhysicalAddress’, then set Has Same Physical Address as Student equal to ‘False’.

Once the request is validated, the PASI Core collects and returns the student’s Audit Events with the following limitations:

• Only organizations associated to the student will be able to retrieve Audit Events.
• Student audit events on an Information Disclosure Restriction that is currently marked as Information Disclosure Restriction Is Active=No will only be returned if the PASI Client has the Ministry Client User role.
• Student Audit Events with an Audit Subject of MedicalAlert are only returned on the 2018 end-point (or later) and only if the PASI Client has the Medical Alert User role.

The response to a successful Get Student Audit Events request will include the student’s Audit Events recorded in PASI Core. The Audit Events outline all changes made to the student’s information.

The following information is returned after a successful request has been processed:

• A list of Student Audit Events containing:
  • Audit Action
  • Last Updated On
  • Message ID
  • Organization Code
  • State Province Id
  • Audit Subject
  • Subject Reference ID
  • Audit User
  • Extended Audit Event Info (one or more) containing:
    • Name
    • a list of key value pairs of the audit events