Table of Contents
Ordered Document Order Item Data Fields
The following Document Order item Information is displayed in the myPass - Ordered Document Item Detail Panels - Functions Visibility for each Document Category type; the visibility of the field is indicated for Public mode and Ministry:
Descriptions
Detail Panel Header - Fields
| Field Name | Description |
|---|---|
| Order Item Number | The Document Order Item Number is shown in the title area of the panel, below the “{Document Title} Order Item Details” main title. |
| Document Title | The Document Order Item Type's short description is shown below the Order Item Number. |
| Status | The Document Order Item Status is shown on the top right corner. Note: The status “SystemHold (Order Item Status)” is displayed as “OnHold (Order Item Status)” to Public users. |
Order Info - Fields
| Field Name | Description |
|---|---|
| Order Placed Date | The Order Placed Date/Time of the Document Order that the Document Order Item belongs to |
| Order Requested By | Order Requested By of the Document Order that the Document Order Item belongs to. If this value is null, show “N/A” as the value. |
| Order Entered By | Shows Education Account Email Address, and Organization of the Education Account User (Document Order Education Account Identifier) who submitted the Document Order that the Document Order Item belongs to. If this value is null, show “N/A” as the value. |
| Request Method | The Request Method of the Document Order that the Document Order Item belongs to. |
| Payment Reference ID |
The Document Order Payment Transaction ID of the Document Order that the Document Order Item belongs to.
A [Download Receipt] link is shown next to the Payment Reference ID.
If the Document Order Payment Method is “POS”, user can click the link to download the Transcript Payment Receipt for Counter Payments.
If this value is null, show “N/A” as the value. |
| Document Category | The Document Order Item Category is shown as part of the title in the format “{Document Title} Order Item Details” |
| Delivery Method | The text shown is based on the Document Order Item Delivery Method: |
| Alberta Student Number | Alberta Student Number identifies unique student, as captured in the Document Order |
| Student Legal Name will be on {document} |
Where the document category = Credential, this displays the legal name that was printed on the credential. |
| Recipient’s Name | Where the recipient is not an ApplyAlberta Recipient or Digital Official Document Consumer, this value displays the Document Order Item Recipient Name on the Document Order Item. Where the recipient is set to an ApplyAlberta Recipient, the organization name of that recipient is displayed. Where the recipient of the order is set to an Organization (Digital Official Document Consumer), the Recipient Name displays the Organization Name on the digital official document consumer record. |
| Address |
Where the order is being delivered, the Recipient’s mailing address on the Document Order Item. |
| To Be Issued | The requestor’s expected timeframe for the Document Order Item to be processed, which can be one of the following options:
|
| Processed Date | Shows the Delivered On Date of the Document Order Item; this field is visible only if a Delivered On Date exists, and the Document Order Item is in one of the following statuses:
|
| Document Language | Shows Document Order Item Document Language which is the language used to generate the Document. |
| Number of Copies | Number of Copies of the document to generate for the Document Order Item. |
| Amount Collected | The amount of fees collected from the requestor for the Document Order Item. \\If Document Order Item Total Amount is greater than $0.00 (i.e. a cost is associated with the Document Order item), and the Document Order Item Amount Collected is $0.00, the text “(Waived)” will be appended to the Amount value. |
| Credential Number | Credential Number (Document Order Item) from the Document Order Item |
| Include Schools | Shows Provided Consent for School Release. This is an indicator of whether the requestor provided consent to include school names and codes on the transcript. |
Visibility
| Field Name | Visible for Transcript Orders? | Visible for Credential Orders? | Visible for Other Orders? |
| Document Category | Y | Y | Y |
| Order Item Number | Y | Y | Y |
| Document Title | Y | Y | Y |
| Status | Y | Y | Y |
| Order Placed Date | Y | Y | Y |
| Order Requested By | Y | Y | Y |
| Order Entered By | Y | Y | Y |
| Request Method | Y | Y | Y |
| Payment Reference ID | Y | N | Y |
| Delivery Method | Y | Y | Y |
| Alberta Student Number | Y | Y | Y |
| Student Legal Name will be on Credential | N | Y | N |
| Student Legal Name will be on Transcript | Y | N | N |
| Recipient’s Name | Y | Y | Y |
| Address | Y | Y | Y |
| To Be Issued | Y | Y | Y |
| Processed Date | Y | Y | Y |
| Document Language | Y | Y | Y |
| Number of Copies | Y | Y | Y |
| Amount Collected | Y | N | Y |
| Credential Number | N | Y | N |
| Include Schools | Y | N | N |