The Submit Student School Enrolment service is used to manage Student School Enrolments in the PASI Core. This service can be used to:

• Add a new Student School Enrolment, or
• Update an existing Student School Enrolment.

This version of the service is available starting with the 2019 Service Endpoint¹⁾.

This Submit Student School Enrolment service can be accessed by systems with the Submit Enrolment User role.

The request identifies that the provided Student School Enrolment should be created or updated. A Student School Enrolment contains (mandatory items are identified with an *):

• Alberta Student Number *
• Reference ID (Student School Enrolment)
• School Code *
• School Year *
• Grade (Student School Enrolment) *
• Local Student ID *
• Programming Type (Student School Enrolment) *
• Programming Timeframe (Student School Enrolment) *
• Registration Start Date *
• Registration Exit Date *
• Exit Date Type *
• Enrolment Type Codes *
• School Provided Program Percentage (Note: This attribute is not part of the request for end points prior to 2017)
• Grants Program Codes
• Enrolment Type Codes
• French Hours of Instruction
• Resident Board
• Francophone Board
• FNMI Declaration
• Student School Enrolment Is Deleted *
• AssessResponsibleSchool? *
  • This flag on the Submit School Enrolment service indicates whether PASI should trigger the responsible school processor to assess the student’s responsible school information or not.
  • 2019 endpoint – User specified:
    • If the school is ready to start actively providing PASI with their responsible school information, this value should be set to “No”.
  • Endpoints Prior to 2019 – Not user specified, but default to Yes.
    • Note: this value does not get stored, but rather determines what the service needs to do based on the value. Refer to the Functionality section below for more details.

When updating enrolments for a historical school year, the following information is also provided:

• Historical Change Reason *
• Historical Change Comment

The information provided in the request is validated using the following validation rules:

• Rule 9003 - Invalid School Code
• Rule 9009 - Deactivated ASN
• Rule 9013 - Invalid Percentage Value
• Rule 9023 - Empty Update
• Rule 9055 - Invalid Alberta Student Number
• Rule 9062 - Reject data associated to Secondary ASNs
• Rule 9063 - Alberta Student Number cannot be Updated
• Rule 10001 - Cannot Submit FNMI
• Rule 10016 - Invalid Enrolment Period
• Rule 10020 - Unexpected School-Authority Provided Program Percentage
• Rule 10033 - Invalid GPC Combination for GPC 620, 621, 622, 623
• Rule 10051 - Invalid GPC Combination (600, 610, 611, 612, 620, 621, 622, 623, 630)
• Rule 10056 - Invalid School Year
• Rule 10057 - Invalid Grant Code for ECS enrolment
• Rule 10058 - Unauthorized School Code
• Rule 10064 - Unexpected School-Authority Provided Program Percentage
• Rule 10080 - Cannot Enrol a Deceased Student
• Rule 10087 - Invalid Start Date for School Year
• Rule 10088 - Invalid Exit Date for School Year
• Rule 10098 - Not a Historical School Year
• Rule 10099 - Missing Historical Change Information
• Rule 10103 - Cannot Change School Code
• Rule 10104 - Cannot Change School Year
• Rule 10117 - Cannot Delete School Enrolment
• Rule 10118 - Invalid School Enrolment
• Rule 10127 - Invalid School Enrolment Year
• Rule 10133 - Invalid GPC (Language and Culture Course) for Grade Level
• Rule 10134 - Invalid GPC Combination (Bilingual Program and Language Culture Course)
• Rule 10136 - Missing Resident Board
• Rule 10140- Invalid Programming Type and Timeframe
• Rule 10150 - Cannot Submit A New Enrolment As Deleted

Once the information is successfully validated, PASI will first determine if the student school enrolment being submitted is new, or is an update to an existing record and the information will be recorded within the PASI Core.

After recording the information, PASI will apply a number of other business rules to validate the quality of the information submitted. The results of these validations will be included in the Validation Status object associated to the enrolment record. See the Get Student School Enrolment Status object for a complete list of business rules that will be applied.

These business rules are defined on a per school year basis. As a result, only enrolment records for school years in which PASI has defined validation rules will be validated and have an Enrolment Status object generated. This is limited to the 2011 school year and on.

This service generates trigger records in the appropriate trigger table where a value has been changed.

• Any enrolment creations must result in the recalculation of the end date for all non-deleted classroom accommodations for that student and school as a result of any updates. If any of end dates are different then the accommodations are updated and triggered. Additionally from the set of accommodations that are updated, other accommodations for the same student and schools that are not deleted are also triggered.
• The creation of a school enrolment record results in the following status processor triggers being created:
  • Student School Enrolment trigger (Student School Enrolment Status Processor Trigger)s:
    • A record for the Student School Enrolment record created unless the record was deleted (Student School Enrolment Is Deleted = False).
  • Course Enrolment triggers (Course Enrolment Status Processor Trigger)
    • All Course Enrolment Record(s) associated to the Student School Enrolment record
  • Classroom Accommodation triggers (Classroom Accommodation Status Processor Trigger)
    • All classroom accommodation records for that organization on the school enrolment associated to the Student on the school enrolment record.
  • Trigger Citizenship Status Processor (Legacy Citizenship Status Processor)
  • Responsible School Processor Trigger for all not-deleted responsible school records where the AssessStudentResponsibleSchool = Yes for the student with a Last Updated Object Name (Responsible School Processor Trigger) reflects the school enrolment business object. Otherwise, where the AssessStudentResponsibleSchool = No, no responsible school processor trigger record to be created.
  • Responsible School Status Processor Trigger for each not-deleted Responsible School record for the student.
  • The student's Student Record Custodians must be recalculated as per the Student Record Custodian Logic

• Any updates to a school enrolment result in the recalculation of the end date for all non-deleted classroom accommodations for that student and school. If any of end dates are different then the accommodations are updated and triggered. Additionally from the set of accommodations that are updated, other accommodations for the same student and schools that are not deleted are also triggered.
• Any updates to the student school enrolment record result in the Submit Student School Enrolment service creating the following Status Processor triggers:
  • Student School Enrolments triggers (Student School Enrolment Status Processor Trigger):
    • A record for the Student School Enrolment record updated
    • If the the enrolment record updated has Student School Enrolment Is Deleted = 'True' and didn’t change, no further Student School Enrolment records are triggered. In any other scenario, the following Student School Enrolment records are also triggered:
      • Each Student School Enrolment record in same school year for the same student (associated to the student’s Primary and/or any Secondary ASNs) unless record has the Student School Enrolment Is Deleted = 'True' .
      • Each Student School Enrolment in the next school year for the same student (associated to the student’s Primary and/or any Secondary ASNs) unless record has the Student School Enrolment Is Deleted = 'True'.

• Course Enrolment triggers (Course Enrolment Status Processor Trigger)
  • All Course Enrolment Record(s) associated to the Student School Enrolment record
• Classroom Accommodation triggers (Classroom Accommodation Status Processor Trigger)
  • All classroom accommodation records for that organization on the school enrolment associated to the Student on the school enrolment record.
• Trigger Citizenship Status Processor (Legacy Citizenship Status Processor)
• Responsible School Processor Trigger for all not-deleted responsible school records where the AssessStudentResponsibleSchool = Yes for the student with a Last Updated Object Name (Responsible School Processor Trigger) reflects the school enrolment business object. Otherwise, where the AssessStudentResponsibleSchool = No, no responsible school processor trigger record to be created.
• Responsible School Status Processor Trigger for each not-deleted Responsible School record for the student.
• The student's Student Record Custodians must be recalculated as per the Student Record Custodian Logic

If the grade before or after the update is Grade 10, 11, or 12, a Transcript Trigger is also created for the student.

• Responsible School Processor Trigger for all not-deleted responsible school records where the AssessStudentResponsibleSchool = Yes for the student with a Last Updated Object Name (Responsible School Processor Trigger) reflects the school enrolment business object. Otherwise, where the AssessStudentResponsibleSchool = No, no responsible school processor trigger record to be created.
• Responsible School Status Processor Trigger for each not-deleted Responsible School record for the student.

In addition to the above Status Processor trigger rules, when the ASN value is changed on the Student School Enrolment record, the Submit Student School Enrolment service creates Status Processor triggers for:

• Student School Enrolment records:
  • All other enrolments in same school year associated to the Student identified by the ASN prior to the change unless the record has Student School Enrolment Is Deleted = 'True'.
  • All other enrolments in the next school year associated to the Student identified by the ASN prior to the change unless the record has the Student School Enrolment Is Deleted = 'True'.
  • As with the rules above, all enrolments associated to each of the Student’s ASNs should be triggered.
• Course Enrolment triggers
  • All Course Enrolment Record(s) associated to the Student School Enrolment record

The PASI Core Version (Student Health Version) for the student will be updated when one of the following data elements is updated by using this service:

• Registration Start Date
• Registration Exit Date
• Grade (Student School Enrolment)
• Student School Enrolment Is Deleted is changed to/from ‘True’

AND

• The school Is not in a federally operated school, or a school outside of Alberta (based on Authority Classification). This means that if school enrolment is at a school within a School Authority classified as below then the Health Version is not updated:
  • Indian Affairs (14 (School Authority Type))
  • National Defense (15 (School Authority Type))
  • Federal Jail (16 (School Authority Type))
  • Not in Alberta (19 (School Authority Type))
  • Not in Alberta - National Contracted (20 (School Authority Type))
  • Not in Alberta - International Contracted (21 (School Authority Type))

PASI will only create/update the student’s Elections Alberta Trigger record if the submission adds/updates a Student School Enrolment that meets the following criteria before or after the submission:

• The School’s Governing Authority is sharing their data with Elections Alberta
• The Student School Enrolment Is Deleted is not 'True'.
• The Registration Start Date is on or after the student’s 15th birthday
• The Grants Program Codes do not include Grants Program Code 600 or 611

If the submitted enrolment matches the criteria above, the student’s Elections Alberta Trigger record will be created/updated if the submission changes:

• The Student School Enrolment Is Deleted to/from a value of 'True'
• The Registration Exit Date
• The Grants Program Codes to include or remove a Grants Program Code of 600 or 611.

This service will recalculate the Scheduled Student Record Disposal Date based on updated school enrolment information. If the current Scheduled Student Record Disposal Date is different than the newly calculated date:

• Update the Scheduled Student Record Disposal Date on the student's record
• Trigger the student status process to be run

The Student Activity record the for student is updated if the School Year (Student School Enrolment) is greater than the current Student Activity School Year.

A response to a Submit Student School Enrolment request identifies if the request was successfully applied. If not successful, the response identifies which validation rules failed.