Add Parent/Guardian

This screens allows the user to add a new Parent/Guardian(s).

The screen presents the data using the PASIprep Add Item Template. This page uses the Submit Parent Guardian service.

This page is available from the View Student - Parent/Guardian Information Tab screen.

Secured By

User can access this page if they meet the Parent/Guardian Data Access Rules to add a new Parent/Guardian record, and have the PASIprep Level 02 Permission - Modify Student.

Common Student elements

Identifier Subtitle	As described in the Page Title Header guideline.
Student Status Badges	See Student Status Badges for full details on the the status badges that can be displayed on a student record.

Name Information

The following information is entered:

Data field	Description
Last Name	Represents the preferred last name. Text Field. Mandatory.
First Name	Represents the preferred first name. Text Field. Mandatory
Middle Name	Represents the preferred Middle name. Text Field. Optional.
Suffix	Represents the Suffix (eg. Mr., Mrs, Dr., etc). Text Field. Optional.

Relationship Information

Data field	Description
Relationship Type	Represents the Relationship Type (eg. Parent, Step Parent, etc). Dropdown List. Mandatory.
Description	Represents additional information about the parent / guardian relationship. Text Field. Optional.
Resides With?	Indicates if the student resides with the parent / guardian. Dropdown with options of Yes/No. Defaults to 'blank'. Mandatory.
Override End Date	Displays Parent/Guardian Expiry Date Override
End Date	Read only field. Displays Parent/Guardian Expiry Date

Contact Information

Data field	Description
Same Home Number as Student?	Indicates if the Parent/guardian has the same home phone number as the student. Checkbox with options of Yes/No. Defaults to 'blank'. Optional.
Home Number	Represents the Home phone number of the parent/guardian. Text Field. Optional.
Email Address	Represents the E-mail address of the parent/guardian. Text Field. Optional.
Mobile Number	Represents the Mobile phone number of the parent/guardian. Text Field. Optional.
Work Number	Represents the Work phone number of the parent/guardian. Text Field. Optional.
Extension	Represents the extension for the Work phone number of the parent/guardian. Integer Field. Optional.

Address Information

Canadian Mailing Address Format

United States Mailing Address Format

International Mailing Address Format

ATS Address Format

Rural Alberta Address Format

Field Grouping	Data Field	Description
Mailing Address	Displays the mailing address block for the Parent/Guardian formatted consistently with the Data Format Guidelines for mailing address to be used for mailing. This means that the information displayed in myPass would display similarly to the data displayed here.
	Same as Student?	Indicates if Parent Mailing Address is same as Student Mailing Address or not with defaults set to 'blank'. If Same as Student? is set to True, then: Display the Parent/Guardian’s Mailing address fields same as Student’s Mailing Address. No address information will be saved. Set the fields read only. Or if Same as Student? is set to False, then: Set the Parent/Guardian’s Mailing address fields blank and editable, allowing the user to enter the information. The information provided by the user will be saved to the Parent/Guardian record.
	Address Format	Address Format of the mailing address. Default to Mail-CA (Address Format). Exclude Rural Alberta Address and ATS from the drop down. Perform following function based on the value selected: When Mail-CA (Address Format) is selected, then set Country = 'Canada' and set Country to Read-Only. When Mail-US (Address Format) is selected, then set Country = 'United States' and set Country to Read-Only. When Mail-International (Address Format) is selected, then exclude 'Canada' and 'United States' from drop down values of Country data field.
	Country	Country of the mailing address. When the user updates information then: Clear the value from the Mailing Latitude and Mailing Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Mailing Address Location information.
	Street	Street of the mailing address. When the user updates information then: Clear the value from the Mailing Latitude and Mailing Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Mailing Address Location information.
	City	City of the mailing address. When the user updates information then: Clear the value from the Mailing Latitude and Mailing Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Mailing Address Location information.
	Province or State or Region	Province of the mailing address. The field label used is based on Address Format. When the user updates information then: Clear the value from the Mailing Latitude and Mailing Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Mailing Address Location information.
	Postal Code or Zip Code	Postal Code of the mailing address. The field label used is based on Address Format. When the user updates information then: Clear the value from the Mailing Latitude and Mailing Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Mailing Address Location information.
	Google Map Control	Google map control that allows user to edit/view the address location. The user should be allowed to move the location marker and then save the address location based on updated Location Marker. Primary Scenario: Display the geographic region on the map based on Parent/Guardian Mailing Address Location. Alternate Scenario 1: When the user moves the location marker on the Map Control manually then: Set the value for Parent/Guardian Mailing Address Latitude and Parent/Guardian Mailing Address Longitude data fields based on the Map Control. Above action is not available if Same As Student? is True. When the user updates Country, Street, City, State/Province, or Postal Code information then: Clear the value from the Parent/Guardian Mailing Address Latitude and Parent/Guardian Mailing Address Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Mailing Address Location	The Mailing Address Location of the Parent/Guardian Mailing address.
	RESET LINK	When the Rest Link is clicked by the user, then do the following: Clear the values from the Parent/Guardian Mailing Address Latitude and the Parent/Guardian Mailing Address Longitude data fields. Position the location marker on the Map Control based on the Parent/Guardian Mailing Address Location. This action is available all the time.
Physical Address	Physical Address Details	Displays the physical address block for the Parent/Guardian formatted consistently with the Data Format Guidelines for physical address. This means that the information displayed in myPass would display similarly to the data displayed here.
	Same as?	Allows user to set Parent/Guardian Address same as one of the selected options from drop down. If Same as? = ‘MailingAddress’, then: Display the Parent/Guardian’s Physical Address fields same as Parent/Guardian’s Mailing Address. No address information will be saved. Set the fields read only. If Same as? = ‘StudentMailingAddress’, then: Display the Parent/Guardian’s Physical Address fields same as Student's Mailing Address. No address information will be saved. Set the fields read only. If Same as? = ‘StudentPhysicalAddress’, then: Display the Parent/Guardian’s Physical Address fields same as Student's Physical Address. No address information will be saved. Set the fields read only. If Same as? = ‘PhysicalAddress’, then: Allow the user to enter information for Parent/Guardian’s Physical Address and save information. System should translate the Code Short Description to display the values on the UI based on following mapping. Code Short Description → UI Value Other Address → Other Address Mailing Address → Mailing Address as above Student's Mailing Address → Student's Mailing Address Student's Physical Address → Student's Physical Address
	Address Format	Address format of the physical address with defaults value being Mail-CA (Address Format). Perform following function based on the value selected: When Mail-CA (Address Format) is selected, then: Set Country to 'Canada'. Set Country to Read-Only. When Mail-US (Address Format) is selected, then: Set Country to 'United States'. Set Country to Read-Only. When Mail-International (Address Format) is selected, then exclude 'Canada' and 'United States' from drop down values of Country data field. When ATS (Address Format) is selected, then: Set City to blank. Set City to Read-Only. Set Postal Code to blank. Set Postal Code to Read-Only. Set Country to 'Canada'. Set Country to Read-Only. Set Province to 'Alberta'. Set Province to Read-Only. When RuralAlbertaAddress (Address Format) is selected, then: Set Postal Code to blank. Set Postal Code to Read-Only. Set Country to 'Canada'. Set Country to Read-Only. Set Province to 'Alberta'. Set Province to Read-Only.
	Country	Country of the physical address. When the user updates information then: Clear the value from the Physical Latitude and Physical Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Street	Street of the physical address. For Address Format = ATS, the screen opens in ATS Mode. This means the Street data field is replaced by the ATS specific address data fields: Meridian: Mandatory field with drop down allows only valid values of 4, 5, 6. Range: Mandatory field with drop down allows only valid values of 1 through 30. Township: Mandatory field with drop down allows only valid values of 1 through 126. Section: Mandatory field with drop down allows only valid values of 1 through 36. Quarter Section: Drop down allows only valid values of N, E, W, S, NE, NW, SE, SW. Legal Subdivision: Drop down allows only valid values of 1 through 16. Each field is blank when the ATS Address Format is chosen. When the user updates information then: Clear the value from the Physical Latitude and Physical Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	City	City of the physical address. When the user updates information then: Clear the value from the Physical Latitude and Physical Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Province or State or Region	Province of the physical address with the field label used is based on Address Format. When the user updates information then: Clear the value from the Physical Latitude and Physical Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Postal Code or Zip Code	Postal Code of the physical address with the field label used is based on Address Format. When the user updates information then: Clear the value from the Physical Latitude and Physical Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Google Map Control	Google map control that allows user to edit/view the address location. The user should be allowed to move the location marker and then save the address location based on updated Location Marker. Primary Scenario: Display the geographic region on the map based on Parent/Guardian Physical Address Location. Alternate Scenario 1: When the user moves the location marker on the Map Control manually then: Set the value for Parent/Guardian Mailing Address Latitude and Parent/Guardian Mailing Address Longitude data fields based on the Map Control. Above action is available only if Same as? is equal to 'Other Address'. When the user updates Country, Street, City, State/Province, or Postal Code information then: Clear the value from the Parent/Guardian Physical Address Latitude and Parent/Guardian Physical Address Longitude fields. Update the location marker on the Map Control based on the updated Parent/Guardian Physical Address Location information.
	Physical Address Location	The Physical Address Location of the Physical Address.
	RESET LINK	When the Rest Link is clicked by the user, then do the following: Clear the values from the Parent/Guardian Physical Address Latitude and the Parent/Guardian Physical Address Longitude data fields. Position the location marker on the Map Control based on the Parent/Guardian Physical Address Location. This action is available all the time.
Reference #	The unique reference number for the record. Display only.

* - until Physical Address for Students is gathered, the Physical Address for the Parent will be set to the Student's Mailing Address if the Same as Student? flag is set to 'Y'.

Following data entry, the following client-side validations are completed on the Last Name, First Name, Middle Name and Suffix fields:

Name value starts with a ‘.’:
- “Value cannot contain words that start with a period.”
Name value starts with a ‘–‘
- “Value cannot begin with a hyphen.”
Name value ends with a ‘-’
- “Value cannot end with a hyphen.”

The following is handled automatically by the system on save:

Spaces before and after the name values are stripped out.
For saving ATS Addresses, the ATS specific Address Fields are to be concatenated into a single string, with semicolon used as a field separator, as per the GoA IMT Standard A000053 standard and stored in the Street data field. See format below:
- Meridian;Range;Township;Section;QuarterSection;LegalSubdivision.
- If Parent/Guardian Physical Address Format does not equals ATS (Address Format), then there is no change. System stores the Street information as entered by user.

Cancel Function

Selecting the Cancel action redirects the user as per the UI Navigation guidelines without saving any changes.

Save Function

Selecting the Save action will save the record and the user will be directed as per the UI Navigation guidelines.

Google Analytics

Each tab should be tracked as a page view in the analytics as described in the PASIprep Analytics Guidelines.

PASIprep, Functionality

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